Process: Infoco minutes: 2009-08-06

Minutes:

InfoCo Minutes
8.6.09

Present: Mary, Elph, Jillian, Patti, Amy
Guest: Charlotte

1. Check-ins

2. InfoCo convener work load and support for agenda planner when there are competing urgent agenda items

When preparing for the last comty meeting, Patti had to make difficult decisions about which urgent agenda items to put on the agenda. Some items didn’t make it and people were annoyed. Amy had been wondering why the InfoCo convener gets 3 hours of work credit. Turns out that the InfoCo convener has 3 hours because s/he is supposed to be a resource to the agenda planner in situations such as this. Most of us didn’t know this! Good to clarify.

If really stumped, the agenda planner and InfoCo Convener could put out a call to InfoCo for a quick meeting of whoever can make it to discuss. Or the agenda planner could try to get a call for agenda items out to the community in time for the regular InfoCo meeting to get support from the full InfoCo group..

3. Preparing for the August 17 community meeting

Amy and Alicia are facilitating on Aug. 17. Patti brought her current list of agenda items and we discussed them. Turns out there is a substantial backlog of items. We discussed which ones to put on the August, September, and October agendas, in order to get through the stack. We realize that there undoubtedly will be some adjustments.

We packed the agenda for August 17 and it will go over by 10 minutes.
MONKEY: Amy will let childcare folks know

We will inform the community that we need a slightly longer meeting in order to release the pressure on the stack. To get people to stay for the extra time, we came up with a plan to gather home-baked goods to be served at the end of the meeting to those who have toughed it out.

Our tentative agenda plans look like this:

August 17 Tentative Agenda
5 – Intros
15 – Hot Tub - Willie
30 – Workshop Mandate (decision)/Governance (discussion) - Ted
15 - Process Fall Skills & Thrills – Gail & Catherine
30 - F&L- info/disc – Aaron & Emily
5 – Announcements
5- closing

110 minutes

September Tentative agenda:
- Budget
- Membership item
- F&L returns
- Work

October Tentative agenda:
- Budget
- CH
- CRC item


The Process piece on August 17 will be a dot storm on what 4 main categories each with lots of ideas. Have people choose one. Then have a discussion about what’s in that category to hone in on what people want to do so Process can find a facilitator and plan. Also look at these in terms of potential future alt meetings.

The Workshop folks want to discuss their Committee mandate and a draft of a governance policy. Amy and Alicia will need to work with them on what they want to get accomplished in 30 minutes.

The Hot Tub item is a 6-mo check in with the community about how it’s going and discussion about finances. Willie to present. If there are no major concerns or requests for another check-in, then the policy will stand as is. Willie will send out the policy for review in advance.


4. Scheduling InfoCo meetings for Fall season

Decided on mostly 2nd Tuesdays:
Sept. 15, October 13, November 10, December 8, 6:15 – 8 pm

5. When to send out comty meeting agendas?
Send out on Thursday or Friday before a Monday meeting as some people only read e-mail during the week and not on the weekend. Very important to get any handouts out well in advance also.

6. Fall Facilitators:
Patti, Mary, Elph, Jillian, Alicia, Sarah, Amy
Process will send around sign ups for our facilitation schedules. We'll meet if we need to hammer this out.