Finance & Legal minutes: 2005-01-23

Minutes:

Agenda for January 23rd, 2005
hosted by Dale
=============================================

* review of the [[Bookkeeper]]'s summit
* who will handle final changes to the budget?
** what needs to happen to make the Feb Association fees represent the new numbers?
* what changes to make to the master deed before the Touchstone wetlands change comes along?
* garage ownership
* Job Descriptions for recruiting
** [[FinOps]] convener role - job description
*** should we consider making this a co-convener position? - It works well with meals billing.
** [[GeneralBookkeeper]]
** [[MemberBookkeeper]]
** 2004 tax year accountant / bookeeper liason
* how to handle sub-committees check collection and logging, etc
** All in the same lock-box?
** Most in the same books? Should we pass off statements, or logs?
* CIC proposal
* Scio water / tap fees


F&L Minutes from 1.23.05 meeting at Dale & Becky's.
Present: Willie (convenor), Dale, JimG, Kathy, Bill and [for the second half] Becky.

Review of the Book-keepers' summit meeting - Minutes are on the GO wiki page.

Scio water / tap fees: Great applause for Dale's efforts in pursuing this so hard for so long.
The Township has now affirmed his calculations on the tap-in fees for the Common House. The best guess at present is that we save about $18M out of the previous figure of $32M. However, we have already overspent contingency funds by approximately $7M.
F&L backs Dale in saying that we should tell the Twp that we believe we do owe more money than they have been billing on the private residences.

What needs to happen next to adjust members' association fees to reflect the new budget figures?
Kathy can do this when Willie forwards [[Rod]]'s e-mail from 1.16. But she needs to be told what difference should be allowed for the truck loan to those who pre-paid for the CH mortgage.

Master Deed changes?
Do these simultaneously w/ the wetlands easement; plus Dale's previous list of changes related to LCE's [which will be sent again to Buildings and to Grounds] and changes related to garage ownership, which are still being defined.
MONKEY: Jim is to e-mail Grounds about whether they intend to number the garages.
MONKEY: Willie will find out from Alicia or Kelly who might work on this.

Refining the Job descriptions for the 2 [[Bookkeeper]] jobs, plus that for the Check-writer: See the wiki page.

How to handle check-collection and check-logging by sub-committees?
Through the General books? Do we need separate boxes for different kinds of checks?
Decision: Each committee that keeps its own books [i.e., Go-net and Go-meals] should have its own box. All other checks [e.g., for truck use or the guest room] are to go into the Association's box in the hall, and through the general books.
During the meeting, Dale composed - read out - edited - and sent e-mail meesages to the committees affected.

CIC proposal: Willie is to revise, Bill will massage, so it can be brought before the membership meeting.

LTCRF update:
From Rachel: 'At this point we have divided up all the items and are individually working on them (making calls and such). Mary still needs to shift her list to Judith, and explain the process to her. I don't believe this has happened yet.'

Next meeting: 2.13.05 (the 2nd Sunday) at 4:00 pm, at Jim's.