![Minutes: Process 2004-06-22 [Minutes]](display/images/gocohologo.gif)
Process minutes: 2004-06-22
Minutes:
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Process [[Meeting]]
6/22/04
7:15, Jim Sweeton's House
Present: Sarah, Gail, Jillian, Jim Sw, Mel
Agenda
1. Check-ins
2. Monkeys
3. Update on clarification of decision re-visiting process
4. B-ball check-in & de-brief
5. Discussion about future community trainings including possible format, topics/focus and dates.
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2.
MONKEYS from the last meeting
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Finished Monkeys:
Done - MONKEY: Melissa will talk with membership about Megan's buddies - Megan received copy of Jillian's community agreements printouts in her box but probably has questions or might need help going thru them. Need to be proactive about helping get new members get up to speed quickly on existing agreements, and community norms etc.
Done - MONKEY: Gail will contact Jim Johnson, from Perrysburg Ohio, familiar with consensus, trains people to listen, he did work with a church Gail and Jim are involved with. His company is Partners for Innovation. Gail talked with him but didn't hear back yet.
Done - MONKEY: Amy H will talk with Work cmtee about priorities for Willie - re book of agreements. Work Cmtee and Meal Coordinator Lisa agreed that Willie should work on the BoA and I have communicated this to Willie and he agreed to get to work on it. He had previously devoted these hours to the On Line Meal website and Meal Job e-mail reminder items.
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Re-MONKEY: Amy H will finish the agreements binder and will put it in the common house sitting room, with labels, and will let Helen know to print out new agreements and put them in there as they happen.
Re-MONKEY for Finance cmtee - when the "Can't pay your dues" agreement is finished they should please email it to process cmtee
Re-MONKEY: (Amy did this once but will check back again): Amy H will talk with Malcolm, about someone from membership getting together with Bill as soon as possible and going over the binder of agreements, or at least the membership packet and any agreements that seem the most urgent.
Re-MONKEY: At the next meeting [[Elph]] will present the common house usage policy as a reminder to the group.
Re-MONKEY: [[Elph]] and Jim Sweeton will work on the revisiting decisions agreement.
FREEZER
Make sure there is money in the budget for a new easel next year
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MONKEYS from meeting before this;
- Sarah heard back from two people re: how their work is going. She will contact the others in person to get some feedback.
- Sarah will talk with Membership re: picking a date for a GO / Touchstone community meal at GO and inviting Touchstone to join us. A part of the evening would include a chance for GO members to learn about the Touchstone site plan.
- Sarah will write up goals/feature list for the electronic book of agreements
- Jillian will check with Tree about suggestions for info on community organization structures
- Jillian will check with Sandra and Bea and Ruth at the Michigan Friends Center about possibly doing a GO training - Jillian talked a bit with Sandra, will wait to do more until process has more clarity about what we want to do.
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3. Update on clarification of decision re-visiting process
[[Elph]] and Jim still need to work on this.
4. Bball debrief. Talked about what happened last night (Monday). Was emotionally draining and good and revealing and frustrating and educational. Things are percolating. When this issue comes back again to the full group it has to be fully worked out among everyone with strong feelings. Seems doubtful that there's going to be a parking lot location, too much heat there.
5. The What have we Learned section of last night's (Monday's) meeting
From last night's meeting, bigger task for process, to work on structures for committees to use, guidelines, for how to work on issues within committees - how to take feedback, discuss it, come to formal consensus decisions at committee level. Make sure its clear where committees are empowered and where things need to come to the whole community. Need to set up criteria like Sunward has developed.
List from the meeting - brainstorm
What to do more of in future
- take responsibility to stay up to speed on issues
- read minutes and proposals that are posted on bulletin board and email
- post minutes on email and bulletin board
- develop structures for addressing individual needs
- empower committees - create criteria they can follow
- have an open mike at every other community meeting for people to voice concerns
- at every other community meeting pass a talking stick
- triage - not everything to full community level - infoco
- advance announcements of meeting times
- facilitate committee meetings with more structure
- work more to shift from adversarial to advocational model
- helpers - communication - process advocates
- need more detail in revisiting consensus decisions policy
What we need to do less of
- group think at the committee level
- we didn't put enough detail in our revisiting decisions policy
- individual AND community perspectives, not VERSUS. s
- being more proactive to ferret out individual concerns - surface them
What process needs to do is spell out procedures that committees can follow.
MONKEY: Sarah will ask Sandra about sharing what they've developed at Sunward for the next process meeting.
Processians who are available will come to the bball meetings to support sarah as she needs it - need to support her so she does not burn out. Sarah will let us know.
- adjourned a bit early since we are all tired. but of good cheer.