Steering minutes: 2005-04-03

Minutes:

Steering [[Meeting]] Minutes 4/3/05

Attendance: Jim G., Becky, Amy H., Mel, Jillian, Katie

Monkey: Katie ... contact [[Jenny]] about sending an email to Go talk and Lilacs.

[[Committee]] Catchup:

Common house: Game room and guest room surveys are ready to go. CH will use these to update all our policies, fund raising, and setting the budgets, and trying to make them more pleasant spaces for everyone.
Also kid...™s room will get a survey too. Will be putting a survey in each cubby. Get Membership info for NMP. Talked about locking up policies. Will be coming up with a guest room users guide for guests. Laundry room light fixture will be fixed soon.

Membership: NMP has been dominating much of our time. Still tracking down NMP stuff from relevant committee. Waiting on Grounds, Tech, and some others. Mac will be making contact with certain people to try and give them responsibility Membership may be presenting mandate at next committee meeting, maybe not though.

F & L: George began training last weekend to become book keeper. Have had a number of people tell F & L that at some point in the future, they would be interested in doing book keeper. F & L still has a lot of weight on it...™s shoulders, though. There is still a tremendous amount of work for the committee to do. Remind community what we had previously said we would spend and how we had prioritized it before we moved in. F & L wants to bring the prioritization before the community again. Will be coordinating this effort with Grounds.

Budget: In the next week or two, will have the first budget meeting. Trying to start the process early so that it doesn...™t get down to the wire again this year. Are thinking about doing long-term planning for the community. Need to find out from F & L how we should handle over runs.

Work: Allocation process went well over all. It was the first time that they had done it that they didn...™t feel head achey by the end. Only two people did not complete their surveys. Only a small number of people gave a very limited number of +1 or +2, most people gave the committee many choices to work with this time. Work committee needs to know what work committees would like to see happen for the work weekend. Work will also be considering a proposal/idea brought up by Mary King concerning work hours given for committee work. Idea brought up that some members are concerned that there isn...™t a cap on the number of work hours that we may be assigned. Another concern was brought up that if people are doing brain work and others are doing physical work, then there might be a development of a sort of devision of labor that would seem almost like a caste system.

Process: Need to figure out what we will be discussing at the training weekend. Parking, Basketball, what else? Will this be an empowered session? It needs to be. We will get more participation on that day if we have the empowerment to make a decision. Bounce gets 15 minutes at the Wednesday community meeting, which does not seem like enough time. Well, even if we had more time, it might not pass, With 15 minutes, it would probably be just a discussion.

[[Meals]]: Will be rediscussing the billing decision from two meetings ago. Picky eaters fridge will be discussed too.

Buildings ...
Becky...™s reaction ... Ted told CH that the way that it was supposed to go was that CH should have Lisa get the work done and then we will submit the receipts to Kirk. Any which way, Lisa needs to be reimbursed. Tell Ted that if we need to let it go so that we don...™t make Kirk angry, so that we will better be able to fight for window well fixes, that he should do that and we can eat the $200 cost.

Work Term Rotation: Discussion of how we would work out the rotation schedule. 9 month terms:

CH ... Becky ... started February 2005
F & L ... Jim G. ... March 2005
Member -- Heather ... May 2005
Work ... Adi ... May 2005
Grounds ... Tim -- January 2005
Process ... Jillian -- sometime in 2002
[[Meals]] ...Katie -- February 2005
Buildings ... [[Jenny]] ... sometime in 2002
Construction -- Ted ... will rotate off when the work is done.

Will each come up with a personal schedule for when we think we would like to rotate off. We will discuss it further at the next meeting,.

Next meeting: April 17