Common House minutes: 2003-06-07

Minutes:

In attendance: Elph, Melisa, Melissa, Laura

Agenda:

the following list of items needs to be prioritized in the order that the CH committee will address each of these:

1. Meal Planning-Amy has started already (six meals/week to start)

1. Office policies/rent/lease contract/selection process two people strongly want offices; 3-4 who want an office to share

1. Donation policy, list of items that we want donated-put on stuff swap site

* ask folks for plantings they want to bring from home (Melissa, Laura)


2. Next steps for furnishings come up with a process for determining what goes in each room; how to choose what specifically will be purchased; what are the standards for each room

bring pictures or good description of items for committee approval so that when money comes in, we'll be ready to go

2. Outside of the Common House bike sheds, growing beds, hot tub placement and wall (negotiate with grounds), patio furnishings

3. Paint the common house (trim on outside, inside walls)-organize work weekend

3. CH use policies (internal, intra-community, outside community) guset room policy.

3 House rules - Possible that we may need to set some use rules and guides beforehand but this may also just be worked out later as we begin to use the space

Change line item contingency to reflect overestimate for CH


Now we start - donation policy guidelines

Mel - something in good working condition and truly meets a community need

Laura - ask for specific items for donatation first rather than just put out for donations

Melisa - needs to look good as well, don't take only for the reasont that they work and look good if we don't really need them. Put out descriptions and req for donations. best to establish the need first. It's kink of tricky to decide on this

perhaps have garage sale after move, so that we can get rid of donated things that we aren't actually using

Elph - durable, we don't want crap and we don't want clutter, we need empowerment to say no.

someone suggested community storage to put stuff in that we've decided we need and keep until the common house is built (probably for just a few months)

person responsibile for the room and the donation "czar" will decide on whether donations are acceptable together using checklist. Stll unsure? bring it back to the CH committee. czar TBD - need someone who can easily say no and can convey the checklist below to the room organizer(s).

checklist: good working condition looks good/aesthetically appropriate durable truly need specific need identified

next task is to make a list of the items we're looking for offices guest room sitting room


Next week- Elph will be out of town, Laura will convene, Melisa wil take notes or find a replacement- We'll use the time to discuss office rental policies, rental rates, selection process, guidelines for use, leasing and subletting, turnover