![Minutes: Process 2006-09-27 [Minutes]](display/images/gocohologo.gif)
Process minutes: 2006-09-27
Agenda:
1. Check ins2. Monkeys
3. Minutes progress for Book of Agreements (Willie would like to come
talk with process)
4. Nov 11 logistics/money etc.
5. Budget for 2007
6. Infoco discussion item?
7. Next Process meeting (Oct 15 is the next Nov 11 planning group mtg)
Minutes:
2. Monkeys----------
Monkeys from previous meetings:
FREEZER: bring this back for a future agenda (see minutes 9/14/05,
social expectations around parties and invitations.)
FREEZER: Process to request agenda time for discussion and brainstorm
about community meeting attendance. (Facilitators Group has begun a
discussion on the issue.)
MONKEY and COOLER: Process to ask minute takers to come to a process
meeting at the start of each work term to talk about the full minute
taker job description, and talk about the using names issue so they
are aware of some of nuances.
Re-MONKEY: Process needs to decide on criteria for when agreements in
Book of Agreements should stay private.
COOLER: Process's budget next year needs to have money in it
for the Facilitation group weekend next May.
Re-MONKEY: Jim Sweeton will do a first draft of a "top ten" list of
agreements for wed posting.
MONKEYS from the last meeting (8/27):
Re-MONKEY: Jim will talk with CRC about what CRC can do at upcoming
community meetings to share the info from it and education about CRC,
suggest adjustments to how people get on CRC, etc.
Done: MONKEY: Gail will email Diana about meeting times in Sept.
Done: MONKEY: Jillian will email Mary and Debbi and ask them for info
about what they're thinking re budget. Will cc Sarah since she was so
involved in making the last training happen.
MONKEYS from this meeting (9/27):
MONKEY: Jillian will ask Diana if she'd like to be reimbursed for her
travel costs now, doesn't matter to Process when we pay her for that.
MONKEY: Gail will check in with Diana K this weekend.
MONKEY: Gail will buy dots and markers, and maybe a 4-pack of dry
erase markers - Expo2 - low odor. Thanks for buying these!
MONKEY: Jillian will go back and read minutes to see how we're
supposed to submit budget numbers, and by when.
MONKEY: Jillian will email budget numbers we talked about tonite back
to process.
MONKEY: Elph will talk with facilitators about Infoco proposal, and
see if we can get it on the 2nd October agenda.
---------------------------
3. Minutes and the Book of Agreements
Willie - I decided to redo the book of agreements to be a better
system. The old one was done a bit too fast and with too many work
arounds - "too much duct tape."
The minutes work well in the new system. There is an advanced search
option. You can search all minutes, or just community meeting minutes
or just a certain committee's minutes.
The system will show the current version of an agreement, and
"underneath" it you can look at old versions.
We will need an ability to add links in to the book of agreements, to
link to graphic items on the wiki (eg, PDFs).
Minutes - Adi and Willie had an email discussion. Adi thought about
creating a minutes email address for each committee - like
process-minutes at gocoho.org, so you'd send minutes to that and it
would automatically be put in the database. Sounds great.
Willie is hoping to share the BOA code with other groups.
Minutes aspect is done, Willie is working on the proposals now. A bit
of an issue in data migration but he will work on it. Should wait to
import minutes.
Development server site: http://boa.willienorthway.com/
Excellent feature to add would be a clean "print" screen, to
consolidate the pages for printing, get rid of side nav bar etc.
Re putting top ten agreements on the web to be externally searchable,
which Process would like to do, Willie thinks it would be easy to
build a tool to make certain agreements public and google-searchable,
it is on his list.
4. Nov 11 training, Diana's email with some questions
Re airport transport:
Jim Sweeton can probably pick up Diana from the airport, 8:19pm
Jim Graham can probably take Diana back to the airport on Monday
afternoon, Nov 13
Would she like to be paid for transport now?
MONKEY: Jillian will ask her, doesn't matter to Process when we pay
her for that.
MONKEY: Gail will check in with Diana this weekend.
Jillian told Melisa that Diana K was interested in doing the
icebreaker on Oct 4 as well.
Next meeting on the training is Oct 15, 7pm.
5. Budget
Jillian dug out last year's budget. In 2005 we had $2580 for
training. In 2006 it got cut. In the proposal for 2006 re training we
started with a budget of $2180, and ended up cutting back to 1 day of
training with no food budget, $1600.
Seems like we could do a 1 1/2 or 1-day budget for 2007 since we
still have a Laird facilitation weekend in 2007 at Great Oak, but
raise awareness that in 2008 the Laird training will be done so we
will want to budget more for our own events.
The $1600 technically did not cover any food, which was cut when
setting that budget. It really seems to help morale though to have
food at these training days. We can feed people from Star's Cafe at
$5/head. If we put in $200 for food, we could at least subsidize a
meal that people sign up for in the regular meal system. We've been
quoting $1000/day for trainers for three years now, and we get
feedback that that is low, we could raise that a little.
If we did 1 day again for training:
$160 childcare
$1200 for 1 day of presenter fees
$300 travel
$100 supplies
$200 food subsidy
----------------
$1960
if we did 1-1/2 days:
$240 childcare
$1800 presenter
$300 travel
$100 supplies
$300 food subsidy
-------------------
$2740
Laird training:
$546, to cover:
Three lunches for 14-15 trainees, two dinners for Betty and Laird,
bagels for the community before morning plenary, and 8 hours of
childcare. Conservative amount on the lunches, $8/head, in case we
have to order them all in - the facilitators have no time at all to
cook so we'd someone else to volunteer to cook for the group, or we
need to order in.
Supplies: $150 seems to be ok for next year.
Another easel: $150 (in meetings we are finding we need two and the
5-year-old one is about to really die)
Budget for display: for foam care printing and/or lamination (we have
a lot of process agreements now that we don't keep in mind well - 4
steps for working thru emotion, communication pathway, meeting
guidelines, etc): $100
Archives: $100
Member resources: let's suggest $500 ($750 was what we did in 2006).
MONKEY: Gail - we need dots and markers, and maybe a 4-pack of dry
erase markers - Expo2 - low odor. Thanks!
MONKEY: Jillian will go back and read minutes to see how we're
supposed to submit budget numbers, and by when.
MONKEY: Jillian will email numbers back to process.
6. Infoco
Some confusion here about what next step is needed, is the new infoco
proposal fine as is? do we need a joint process/infoco meeting?
Apparently at the last infoco meeting, talked some about the
flowchart that Laird and Betty talked about, about how an idea moves
thru process. Has a lot of what we're already doing, but it had some
new ideas - such as minutes.
(Idea that Laird talked about of asking for new input during minutes
edits, not just minutes corrections. Idea is, for folks who could
not be there, a way to include them for their voice to be heard. We
could look at how to do this in other ways tho - allow people to
submit things to the meeting beforehand etc. Laird said think about
what it means, if including as many pieces as possible in consensus
discussion is your goal, how might you do that.)
But where are we at with the infoco proposal.
Gail - side note, I want to get off that proposal as convenor of
Infoco - I was the default convenor of facilitation group because I
was convenor of process. Infoco should choose its convenor - the lead
position that currently gets work credit.
Infoco proposal is about reshaping infoco as a larger group to get
more voices in the room. And also to have set dates in place that
would be regular for agenda planning.
MONKEY: Elph will talk with facilitators about Infoco proposal, and
see if we can get it on the 2nd October agenda.
Discussion about the last community meeting - reminded me of how
short a memory the community has - working on the communication
pathway seemed foreign to people in that moment. Maybe we should
increase our lamination budget! ;-)
7. Next meeting
2nd and 4th Wednesdays, so that's Oct 11, 7:30pm. (Note, when we
implement a new Infoco meeting schedule we will give several months
lead time so people have enough time to reschedule.)
The next Nov 11 planning meeting with Diana is Oct 15, 7pm.