Common House minutes: 2003-03-22

Agenda:

I. Introductions
II. Review Description of CH Committee
III. Next Steps, Assignments

Minutes:

In attendance: Elph, Amy N. Becky, Dale, Rod, Melisa, Mel, Laura, Debbi, Jenny, Ted

MONKEYS:

Rod: Will dig up documents about Common House from programming

weekends and other meetings/decisions.

Do Groundwork prior to next meeting: Research: What are previous agreements, what is the history, how rooms are used in CH, check with SW, check policies, what is in the room, pricing

Laundry: Jenny Kitchen: Mel and Amy Dining Room: Melisa and Ted and Amy Media Room: Amy Sitting Room: Laura and Ted Kid Room: Melisa Exercise Room: Becky Game Room: Elph Baths: ? Guest room: ?


Cooler: Question: Is this committee going to be

"empowered"--i.e., able to make policy decisions on its own.

Cooler: Need to decide up front whether to charge for use of CH by

members for events that are private or for profit--Committee should make a recommendation before being presented to the community for consensus.

I. Introductions

Why are you interested in CH Committee? What is your experience?

Rod: CH is most important part of the project; we've lost sight of saving resources, focused instead on individual units. Worked on Design Committee, can explain why things are the way they are.

Mel: I have missed all the previous discussion. This is centerpiece of the community for Michael and m., I have ideas about practical design items re: kitchen--want to be a frequent cook

Elph: CH has a different role, exciting to play with the role--the community space, that which we are sharing. Living in SW, working with SW CH--policies and procedures, how we support the CH, process experience

AMY: living at SW, I am CHOPS co- convener, frequent CH cook, party thrower, specific energy, guidance, ideas how to furnish, media equipment, kitchen equipment, I want transparency in terms of process--how CH works--not mysterious.

Becky: CHOPs at SW for 3 years, maintenance point person, policies around room use. I want to get involved with GO, transparent policies, clear understandings will help make it a useable space sooner; want it to feel warm and cozy.

DALE: I have a concern that CH committee have effective representation at Steering, and starts working on budget ASAP. Budget issues to be addressed in this order: proceeds from contingency, normal operating budget, discretionary budget.

Melisa: Interested in the offices. Would like to contribute to a committee. Wants CH to be useable, user-friendly policies so it can be utilized well.

Laura: For me this is a continuation of Design committee. I'm interested in furnishing it, how it looks.

Debbi: what Laura said

Jenny: Part of prioritization of CH budget, how we spend money, continuation of Design.

Rostam: I look forward to playing in the kids' room.


II. Review Common House Committee Proposal

To scope of work: Add furnishing for patios (front and back), front walk. Add bathrooms, fixtures, supplies, etc.


Our three major foci: Finish design, internal maintenance, operations/oversight (need to further clarify and rename this task to accurately portray its mission),

We need to delineate the tasks for each of the broad categories listed above.

We need deadlines from F&L and Design. Design will have bids on April 1st. Deduct alternates will be included from Kirk and Katie.--CDC needs info by May 1st to start construction.

Do we have scope of work for CH? CDC said they would build us a CH for $300,000. If overruns, CDC pays 60%; we pay 40%. If not in scope, then we pay 100%.

Construction drawings are scope of work at present.

Deadlines from F&L: We needed operating budget a week ago for F&L. High priority**

How to use contingency is highest priority, then operating budget.


Need to prioritize furnishings, etc. from contingency funds and ongoing operations

Prioritization of expenditures--filling CH with stuff Go through each room and list furnishings and design criteria and cost; then each person takes a room and prices it out.

Suggestion to put ideas for furnishings out on email before next meeting.

There are preliminary lists of this stuff floating around somewhere (Rod will look for this.

Need to decide if CH meals will be family style or buffet.

III. Next Steps and Assignments

Next meeting: Saturdays at 11am for the next 4 weeks and then we'll re-evaluate. Liaison to Steering: Elph Liaison to Infoco: Amy N. Facilitator: Melisa Minutes: Becky