Process: Infoco minutes: 2009-05-21

Minutes:

5/21/2009
Infoco meeting
6:15-8pm
Present: Sarah, Amy, Patti, Alicia, Jillian

AGENDA
1. checkins
2. Process item about meeting times, and check-in about other upcoming
agenda items
3. Meetings and what's worked
4. Next meeting


2. Process item - the meeting time agreement had a trial period that we
didn't formally wrap up.

Let people know we never wrapped it up, its become our practice but we
wanted to check in to see how its going, get feedback and then bring a
proposal either to remove the sunset clause and keep going, or explore
alternatives. The rationale was to accommodate bedtime, how is that working?
Not a survey, just a 15 minute discussion item, and if there's a sense we
need a change then we'll schedule a longer discussion if we need to.

And at the same time we cut meeting time from 2 hours to 90 minutes. And now
we do alternative meetings which we weren't doing at the time we reduced our
meeting time to 90 minutes.

90 minutes seems to be working ok for the most part. We don't have to take a
break. And the budget process seems to go ok.

I don't think the time of the meetings is a factor in people choosing not to
come. Those who don't want to come don't come no matter what time.

Other upcoming agenda items -

Will F&L be ready for the June 16th meeting? Not sure.

Discussion about a potential no-GO kids and the CH item may come forward for
June 16, don't know yet on that either.

The paint color discussion will need to be soon, probably the alternative
meeting the first week of June since there is a time urgency.

Infoco meets again on June 4 so we can check in again about what might come
on June 16.


3. Memorable things we've done at any kind of meeting

- Tammy's where a few people brought projects we could participate
in/education - Eric had a game, Judith did origami, Becky did a cloth
project you could iron together, Tammy did a chocolate tasting.

- Pam's panels of people talking about their lives.

- Malcolm's medical talk, demonstrating the heimlich maneuver and the
defibrillator

- I loved the contra dance (tho it was not at a meeting)

- Mary's icebreaker of learning the hustle

- Aaron's icebreaker with the red noodles

- Apple tasting and chocolate tasting icebreakers

- Elph served tea at the landscape day

- Jillian used to set up a visual focal point in the meetings - flowers, a
candle

- Collage meeting to talk about the budget, and a dance - alt meeting with a
community budget topic.

- Recent meeting - what do do when work doesn't get done - each group had
a problem and had to express the solution artistically (haiku, play, poem,
song)

- the sharing at the recent racism workshop was really nice.

- would be neat to do a community service project. Or stuff envelopes for a
nonprofit that needs help.

- idea - team scavenger hunt

- idea - neat to have some people talk about their work. Lots of people here
do interesting things for their jobs.

- art - create big stencils and paint a design onto a part of the asphalt.

- cloth squares, everyone decorate one, and ask someone to sew them together
and hang it in the dining room.

Icebreakers - for some meetings we could extend it and use it as a way into
a topic, might give people a good way to wade in to the water more gently.
Or even call it a lead-in or just wrap it into the agenda item.

Suggestions for regular meetings - MONKEY for someone who is inspired - make
a tips sheet that you could look at?
Ideas:
- create a focal point or beautify the room
- recruit someone to do an icebreaker with a personal touch - tasting, song,
game
- look in the book we have for group activities
- potentially have icebreaker that leads in to a discussin topic
- remember to use different modalities - like the work or budget meeting
that used collage and dance or poetry, not just small groups
- ask people to share their perspectives, like a modified fishbowl, like
Pam's alt meeting
- if there's a way to physically move during the meeting. Try outside?


4. Next meeting
Our next meeting is June 4. (soon, its just how things worked out), Jillian
and Sarah will bring a topic. (ideas - (a) what skills do we want to build
on as facilitators. And what skills do we want to support GO building in
general. (b) continue discussion of meeting roles that we did a bit of
before.

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