Process minutes: 2022-03-16

Minutes:

Process Committee Mtg
7-8:15pm Zoom
Members: BeckyH , Jillian
Present: BeckyH, Jillian, Jeff

Agenda:
1. Checkins
2. Task review
3. Next work season, preassignments
4. Next steps, BOA work:
- Next steps on the lists from Willie
- Next steps combining the take care of your stuff agreements
5. Next meeting

2. Task Review
TASK: In progress: Process to go through the list from Willie of BOA
agreements that were meant to be temporary, and email them to their
respective committees and ask them to review and bring back a modified
proposal to the community, or, review and ask Process to mark them as
Expired in the BOA.
RE-TASK: At our next meeting, Process to work on reconciling the three pick
up stuff agreements - Parents pick up toys / Everyone pick up toys and
stuff / Everyone pick up all your stuff from all common areas - and bring
one back to the community to discuss replacing the three with.
TASK: At this meeting, Process to look through Willie’s list of expired
agreements just to double check that we agree that all should be expired.
(All are findable in BOA when you click to “include expired agreements.”)
TASK: Process to bring the 5 year Vision agreement back to the community to
review this summer, since it was supposed to be worked on for Sept 2022.
DONE: Jillian to email Tom Smyth to check in about adding BOA into Gather
and if that project is still on his radar or no.
DONE: Jillian to mark the BOA Old Content Cleaner job as no longer active,
since Willie will finish up his tasks in March.
DONE: Jillian will email facilitators to see who’s willing to continue.
DONE: Becky will email CRC to see if they’re willing to continue.
DONE: Becky will email Nikki to see if they’re willing to continue as BOA
enterer.
DONE: Jillian will email Gail to see if she’s willing to continue as agenda
coordinator.
Re-TASK: Jillian to work on new blocking proposal with Mary King and run a
new draft by Process. See previous minutes for details.
TASK: Jillian to enter preassignments this week
TASK: Becky to email agreements to Buildings, Jillian to email agreements
to CH and meals and Work.
TASK: Process to remind people about the expired agreements and searching
the BOA.
TASK: Process to work on its expired or outdated agreements - Infoco
Mandate and Alternative meetings.
TASK: Jillian to check in with WIllie about the “surpassed agreements”
category - seems like that should be changed to “expired” since that is too
gray of a distinction.

3. Next work season, preassignments
I think we’ve heard back from everyone.
We talked about community meetings and in person or zoom, that will be
tricky but we can talk as a community about that.
TASK: Jillian to enter the preassignments.

4. Go through the list from Willie of BOA agreements that were meant to be
temporary or had issues.

TASK: Jillian to send out a reminder on how to use the BOA search and
expired agreements.
TASK: Jillian to check in with WIllie about the “surpassed agreements”
category - seems like maybe that should be changed to “expired” since that
is too gray of a distinction.
intended to be temporary / Ought to be updated
- Interim Architectural Review Committee (ARC)
Send to Buildings
- Affordability Club Proposal
Mark this as expired, we have caring as part of membership.
- Common House Access
Send to common house
- Hot Tub Trial Policies
Send to common house.
- Work Skills Proposal
Mark this as expired
- Work System Credit for Committee Participation
Send to work, there is a comment in the 2008 agreement referring to the
2006 agreement and that section is unclear.
https://gocoho.org/boa/?id=agreement&num=184
- Great Oak "Regular" and "Alternative" Community Meetings - due to be
revisited in May 2008.
TASK: Process can bring back the idea to discuss, its been a while, do
people still like them. Also if we still need to assign facilitators.
- Air Conditioner Proposal
Send to Buildings - they may want to make this more generic (no specific
model numbers) and a clearer process.
- GO Common Meals Proposal
Send to meals to discuss. Some technical aspects clearly expired but the
philosophical aspect still holds.
- Decking Policy
Send to Buildings, maybe should be marked expired but wanted to make sure
- Scooter parking areas
Send to CH? Let’s hold on that one in case Process can just incorporate
into the “Clean up your stuff” agreement revision
- Infoco Mandate
TASK: Process committee to clarify what Infoco now is and isn’t.
- Workshop Operating Rules
Send to CH. Has a section about user fees.
- Agreement to lengthen the five fall budget community meetings
Seems like this one does not need to be expired, all content still valid
even if it hasn’t been invoked in a long time, but Process could remind the
community the agreement exists.
- Alternative Meetings Proposal
This one was already marked as expired, related to the other one, Process
should bring a bigger picture discussion as mentioned above.

TASK: Becky will work on Buildings items and Jillian will work on CH and
Meals and Work.

Re-TASK: At our next meeting, Process to work on reconciling the three pick
up stuff agreements - Parents pick up toys / Everyone pick up toys and
stuff / Everyone pick up all your stuff from all common areas - and bring
one back to the community to discuss replacing the three with.

DONE: We looked through Willie’s list of expired agreements just to double
check that we agree that all should be expired. (All are findable in BOA
when you click to “include expired agreements.”) These all look ok to us.

Next meeting date: 4/13/22, 7pm
ZOOM link:
https://us02web.zoom.us/j/87953392163?pwd=Z0Nka2tqOHFvSGgzTThJVkpRWDlNQT09
Passcode: 138860
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