Process minutes: 2021-01-14

Minutes:

1/14/21
https://us02web.zoom.us/j/85840605926
Process Committee Mtg
7pm Zoom
Present: Becky H , Jillian & Patti

Agenda:
Check-ins
Update on Steering
Hasn’t met since November
Presented at December cmmty mtg

Monkey Review
MONKEY Patti UPDATE @ STEERING. : What guidelines for re-opening community
meetings?
No in person meetings until in person meals
Challenging to run hybrid meetings (both in person and zoom people!) Too
much to ask of our facilitators.
Outside creates audio problems, and we have some very risk-averse folks
Patti share this information at next Steering Meeting
QUESTION for STEERING
Should we adjust the meeting time to 7 to 8:30 from 6:30 to 8pm? The
earlier tends to be easier for parents, but then folks may forget what time
it starts. We could potentially poll the community
Add vaccine-leaning ? to Steering COVID survey
Add test-result ? to Steering COVID survey
MONKEY: Jillian email F&L to see if new target month for Master Deed/Bylaws
follow up.
Debbi finishing up, so then it can come to Elph and I before Atty
MONKEY: Patti followup with Bob to get Steering agreements in BOA
GO COVID Admin control is in there, anything else?
MONKEY: Patti followup with Megan re: missed JAN ALT meeting
MONKEY: Becky try logging into gocoho Zoom account
MONKEY: Patti send out new instructions for creating the google account
first
Process Projects

Monday’s meeting: regular meeting facilitated by Syndallas and Jillian, and
Catherine minutes. Is MLK day. Sharon presentation, maybe sharing circle,
maybe MLK breakout discussion

Skills & Thrills for 2021?
Wait until in person and outside and/or vaccinated
Treat ourselves in some nice way once we’re able

Process committee will bring back to community a proposal for our process
for validating a block
Blocking and here

Process 2001-04-04 / Proposal: We will use consensus decision making unless
we consense not to do so. (really!)

This is the document that should be revised:
Process 2002-04-01
Summary:
Explanation of what stand asides and blocks are and how they are used.

Proposal: The stages of consensus decision making are introduction,
discussion, and decision. The introduction of a proposal or course of
action focuses only on questions about its content and not on its merits.
Once these factual questions are taken care of, the discussion of the
proposal can begin. This should start with a discussion of the broad
principles behind the idea in order to clarify what is being proposed. Next
the group should discuss and try to resolve any concerns they may have
about the proposal. Agreements should be collected along the way as
concerns are raised and the group figures out how to deal with them.
Finally, the facilitator should see if it is time to make a decision by
testing for consensus. In the consensus process, no votes are taken. As the
group arrives at the point of decision, each participant has three options:
to block, to stand aside, or to give consent.

When a participant wishes to block, this prevents the decision from going
forward for the time being. Blocking is a serious step and should only be
taken when the participant genuinely believes that the pending proposal, if
adopted, would violate the morals, ethics or safety of the whole group.
When people elect to block a proposal, they are asked to explain their
reasons. If possible, the group tries to resolve the concerns. If the
person does not remove his or her block, the decision does not go forward.

If there are no blocks or blocks have been resolved, the group is then
asked if anyone wishes to stand aside. A person stands aside when he or she
cannot personally support the proposal but feels that it would be
acceptable for the rest of the group to adopt it. This is a stance of
principled nonparticipation and absolves this person from any
responsibility for implementing the decision in question. The names of
those standing aside are recorded in the minutes. If there are more than a
few stand asides, more work is needed and consensus has not been reached.

If there are no blocks and not too many stand asides, the facilitator will
state "We have consensus." To give consent does not necessarily mean that
every participant is in total agreement with every aspect of the proposal.
It does mean that each person is willing to support the decision and stand
in solidarity with the group despite whatever disagreements, if any, they
may have.
Thinking about this specifically for the Master Deed. Want to assure that
one person should not be able to stymie the group. Other neighbors would
need to agree that the proposal is not a good idea.
Super majority or simple majority
Show how conflicts with community values
MONKEY: Jillian will email Sarah to see what TS does
MONKEY: Jillian will draft

Thoughts on Zoom account & GATHER
Patti turned off two factor authentication for Process account
MONKEY: Becky try logging into gocoho Zoom account
MONKEY: Patti send out new instructions for creating the google account
first:

Community Mtg check in on Master Deed/Skills & Thrills:
https://docs.google.com/document/d/1x0nrlZ0F0m2YiAkL4bq-0mUmAVzoFmU1B-pCkwJqOGk/edit#heading=h.f2mbn01v13uh

Steering committee and Community meeting relationship
Steering present at every meeting

Next Process meeting: 2/18/21 7:00PM https://us02web.zoom.us/j/81978686118

*Patti *

Patricia Kardia
Great Oak Cohousing Community
Ann Arbor, MI
734/395-5311
patti at gocoho.org <pattikardia at gmail.com>
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