Steering minutes: 2020-04-11

Minutes:

I just want to clarify that I announced there was a tricommunity meeting
set up for Sunday. I am not organizing it. I believe Robin at TS started
the idea. Debbi said she would attend for Go, and so will I. Sharon may
or may not be available as of this time.



On Mon, Apr 13, 2020 at 1:40 PM Andrew Nixon <philosomystic at gmail.com>
wrote:

> *Great Oak Steering Committee / COVID-19 Ad Hoc Committee Meeting (via
> Zoom) *
>
> Saturday, 4/11, 11am - 12:30pm
>
>
> *Facilitators: Mary King (lead) and Marta Dabis (tech) Minutes: Andrew
> Nixon *
>
> *Attendees: *Mary King, Marta, Olas, Polly, Drew, Gayle T, Susan K,
> Debbie, Sharon, Malcolm, Eric McG, Amy, Patti, Syndallas, Tammy, Suzette,
> Daniel T, Tevah, Suzette, Kelly, Jeff, Nancy, Glenn, Pam
>
>
> *To-dos identified:*
>
> · *Create ad hoc committee to develop a comprehensive proposal for
> shopping sustainability* (Tammy)
>
> · *Communicate directly with Work Committee about what’s needed:
> hours/helpers* (Tammy)
>
> · *Solicit extra fluff & fold volunteers *(Suzette)
>
> · *Look into professional laundry services* to eliminate risk of
> doing others’ laundry (Kelly)
>
> · *Laundry washer unit fix/replace — look into budget* for this
> (Debbie)
>
> · *Email asking committees asking for changes to hours needed,
> greater/updated job descriptions, training* (Suzette)
>
> · *Reconvene laundry ad hoc group: explore *need (Kelly)
>
> · *Do something as a community to honor those on front line,
> vulnerable, sick* (Idea: have a weekly Zoom community tea (30m) — way for
> community to hold space) (Susan K)
>
> · *Touchstone COVID response assist: *TS doesn’t quite have their
> legs underneath them like we do — could use help from GO… survey, offer
> some of our solutions… (DAN?)
>
> · *Tri-community steering committee meeting *— tri-communities
> asking collective meeting like this (in the works) (Susan K)
>
>
>
>
> 11:00am *Welcome/One Word Check-In — *Mary
>
> Syndallas: good!
>
> Marta: excited
>
> Polly: fine (I guess!)
>
> Drew: fabulous!
>
> Dale: sunny!
>
> Dan: drinking tea
>
> Tevah: good
>
> Patti: springy!
>
> Suzette: bushed!
>
> Kelly: good, grateful
>
> Jeff: happy to be here
>
> Sharon: pretty crispy
>
> Tammy: candy-making vegan treats for Vera
>
> Olas: rockin’!
>
> Eric McG: improving
>
> Mac: first positive patient
>
> Glenn: grateful, concerned about others not as fortunate as us
>
> Andrew: fine!
>
> Debbie: sniffy
>
> Pam: sun!
>
> Mary K: gratitude
>
>
>
>
> 11:09am *Getting the Attention of the Facilitator*? — Marta (chat,
> wave, text 248-202-3102)
>
> How to participate today (Marta):
>
> · keep unmuted
>
> · text Marta during conference if need to speak directly
>
> · (Suzette): use space button to mute/unmute (go to app settings)
>
> · chat window within Zoom app for sharing text to group in
> real-time
>
>
> 11:10am *GO Survey #2 Results *— Daniel Thiel
>
> Last night I put together summary of responses (46; still shooting for
> 100%; encourage you to take a look, reach out to me with questions)
>
> *Pressing issue:* need to review with survey folks how often we wish to
> do survey, improve participation
>
> · door reminders?
>
> · happy to keep launching, but how often — and where to go from
> here with survey?
>
> · Are people finding it useful to read?
>
> *Mary:* 3 key takeaways?
>
> *Dan: *
>
> 1. People are largely doing what they need to be doing. Some are
> still interacting with people outside of their house (how to interpret?
> ambiguity).
>
> 2. Overall, still some questions around the margin…
>
> *Mary:* questions/comments?
>
> *Marta:* more of the info from 1st survey than 2nd — I’d like to serve
> the needs of people (laundry, mail, groceries…); 2nd survey did not
> include some of these items.
>
> *Sharon:* add to Marta/Dan — typically, survey goes out weekly; that way
> it’s not burdensome, but gives us all a sense of checking in.
>
> *Marta:* 1-week sounds good, 10 days okay, monthly not good.
>
> *Mary:* Dan is looking for committee to take charge in
> analyzing/reporting weekly. Other folks willing to participate? Dan, what’s
> required for volunteering?
>
> *Dan: *We need at least a few different sets of eyes on the survey
> results for reading, analysis, proofreading, and to summarize/publish.
> Reason for removing “needs” section in survey #2 is based on input of
> helpers that were available; more help = better participation, better
> results. Agree to step up (collect data via paper then à digital for
> those not responding by email).
>
> *Mary: *summary of survey needs —
>
> 1. change questions?
>
> 2. correct analysis?
>
> 3. nudge folks to take survey?
>
> 4. paper survey — collect/transcribe
>
> 5. *Dan:* print survey — keeping track of who hasn’t done e-version,
> who to get printed version
>
> *Susan K: *Also there’s a survey from Caring Committee about financial
> needs. Done twice, also distributing paper versions to non-respondents.
>
> *Mary:* Is the Caring Committee survey internal?
>
> *Susan:* Yes, last stages of analysis, will be sent out soon.
>
> *Syndallas: *We should grab folks who want to help… Things are gonna
> shift — people going back to work, different things to look at; not in a
> static situation.
>
> *Mary:* Pam willing to do input
>
> *Survey committee =* Dan, Tevah, Syndallas, Pam
>
>
> 11:15am * COVID-19 Update — Sharon*
>
> A couple things:
>
> 1. Make sure that people know about Washtenaw County data showing
> that *peak is happening*
>
> o graph indicating # of new cases — will show bending of curve
>
> o line bends down while deaths go up (confusing? — people at end-stages
> of disease)
>
> o line bending down means social distancing is working
>
> o Governor extending stay-at-home order / now stricter: some counties
> are on uptick (delay across counties) — statewide strategy prevents
> wave-function (EX. Genessee County still going up; lots of people traveling
> there for work, not a lot of industry there)
>
> o Labor shed map: where people are traveling for work — some people are
> traveling large distances (county-to-county); therefore, best to treat as
> whole state, not just county by county
>
> 2. Glenn shared *graph: levels of our COVID response*
>
> o fear – learning – growth zone
>
> [image: A close up of a device Description automatically generated]
>
> o *stay home / stay safe order extended through April* — looking for
> ways to get people back to work May, but will have to be mindful of this
> for months, throughout summer
>
>
>
> *Tevah: *academic question: interpretation of curve — artificial-looking
> spike due to testing available, not reflection of new cases. Q: accurate to
> see line plunge down, or just due to testing?
>
> *Sharon:* We can never know; can’t see what they’re testing and
> reporting. We don’t have enough data to say decisively “two weeks of
> decreasing cases” is to say this curve is ending. We’re not there yet in
> Washtenaw County. # cases, # hospitalizations going down = following that
> trajectory.
>
> *Eric McG:* One county on down-curve, others beginning to rise: latter
> causing former to re-spike. Impossible to track?
>
> *Sharon:* Yes, until we begin *contact tracing*. Transmission: people
> move from area to area; can be weeks between moves (propagated in Metro
> Detroit, moved to adjacent counties, etc.). Big reason for stricter
> Stay-Home order renewal: seeing propagation across counties.
> Super-spreaders (due to social behavior) — all it takes is one infected
> friend not doing social distancing.
>
> *Suzette:* can graphic be shared with folks after call? (*Sharon:* yes)
>
> *Jeff:* What about the *“herd immunity” argument* for why we should not
> be doing these extensions?
>
> *Sharon: *when herd immunity works, when I get sick, potentially infect
> adjacent folks, but if they’ve already had it, it doesn’t go anywhere (herd
> immunity). *What we DON’T know is whether we develop herd immunity with
> this virus. *Past thinking: a population is bound to develop immunity.
> Now: not sure, *not finding immunity at same rate with this virus*
> (through antibody test) — didn’t convert your attack on the virus into
> antibodies. *GRAY ZONE around whether herd immunity is happening here.* ¼
> of epidemiologists say *don’t know*.
>
> *Dan: *would that impact our ability to develop vaccines?
>
> *Sharon: *Yes. The piece people are trying to figure out is: if any
> response by the body would have some kind of immunity-facing response; it
> would have impact on vaccine development. This is a complicated virus…
>
> *Syndallas:* Every year they try to come up with vaccine for flu, but b/c
> of mutation, different effectiveness rates every year; give it best shot.
> This virus is mutating; different strains between regions —
> analysis/response changing as virus changes.
>
> *Sharon:* We don’t know if mutations = more virulent or how it survives
> in people. Won’t know for a while.
>
> *Syndallas: *If people don’t develop immunity, how do we go back to work?
> Longer period?
>
> *Sharon: *Might have to transition to risk-mitigation strategies (e.g.,
> grocery stores: clear panels, standing markers); change way we work, move
> about in order to stay safe
>
> *Folks: *Thanks, appreciate info as always.
>
>
> 11:40am *Develop Proposal for Sustainable Grocery Shopping - Tammy*
> • Brief report on this week’s shopping, Instacart and in-person
> • Create ad hoc committee to develop a comprehensive proposal for
> shopping sustainability
>
> *Tammy:* grocery pilot
>
> · full week: chicken/eggs from John, AF shopping Tue, Krog Thur,
> Meij Fri, Costco…
>
> · Some shopping requests had 13 items, others 6-7; some asking for
> a couple items, others lots
>
> · Instacart (by Marta)
>
> · Will follow-up with shoppers/recipients for refinement of process
>
> · Creating spreadsheet: when, what…
>
>
>
> *Mary: *Thinking of 1st week (participation, groceries…) — put together
> ad hoc sustainability plan (now just a pilot)
>
> *Tammy: *Hours given by work committee woefully inadequate (capacity).
> Ideally, need more people to help, BUT that comes with increased risk =
> quandary. Love to have other minds chime in. Feedback from shoppers (e.g.
> Linnea: exhausted, then had to deliver). Maybe add people to help deliver
> (not more shoppers)
>
> *Mary: *Kelly — not all shoppers are getting any hours. Tammy: some folks
> have volunteered.
>
> *Malcolm:* While some of us have additional time, others can’t afford
> extra contribution. Backup helpers needed.
>
> *Mary: *questions/comments run-through:
>
> *Tevah: *Mystified by what Tammy said: please communicate directly with
> Work Committee about what’s needed hours/helpers. Follow up? *Tammy:* for
> sure.
>
> *Marta:* Instacart current order = $1000+ — major job sorting into
> household. [Someone] built script for automatic sorting, but 10,000 lbs of
> groceries/month — #s by work committee misunderstood; need to multiply by
> 4-5.
>
> *Mary:* Information being gathered by shopping pilot, info will be
> communicated to work committee, massage info…
>
> *Annie: *Info about Frog Holler: put in info yourself, comes in boxes,
> easy to distribute (no separation needed). NO control over what you get,
> but just drive by & pick up
>
> *Mary:* request for spreadsheet (Tammy will send out community reminder
> Sun)
>
> *Mary:* volunteers for grocery meeting? (Mary: facil, Annie, Marta,
> Suzette, Olas, Willie, Kelly)
>
> *Eric: *Why is this being covered in community meeting?
>
> *Mary:* Weekly steering meetings = get ahead of things that happen
> quickly. Plan around shopping = get ad hoc group together to develop
> proposal; not wanting to wait that long for community general meetings
>
> *Mary: *heartfelt round of applause for all who helped with groceries!
> (APPLAUSE)
>
> *Tevah:* __?_ Farms CSA still willing to help coordinate with us; dried
> goods too. Cap of items per household?
>
> *Tammy:* Perhaps we say there’s been pent-up demand, so don’t expect same
> scale of requests next time. Might trail off. Once CSAs get up and running,
> this will affect grocery orders too. Round of applause to *billers*, too! *Gayle/Cathy
> *(APPLAUSE)
>
> *Marta: *add 2 rounds to Arbor Farms, no limits to Easter card shopping.
> Shopping we need is for volume — need to expand capacity.
>
> (twinkles)
>
>
> 11:55am *Common House Update - Marta *
> • Exercise Room — anyone needs access to weights?
> • Laundry Room
> • Broken washer bearing — cycle is slower
> • Fluff & Fold
>
> *Marta:*
>
> · Exercise room closed but open for hot tub — used daily 2-3x. To
> access: take survey, if pass 100%, gain access. Gratitude for making that
> work.
>
> o access to weights: okay, but have to move them out of exercise room
>
> · Laundry room:
>
> o washer closest to window has bearing going bad; will take longer.
> Pushing boundaries of washer might require replacing unit (service =
> $600-700, might be wiser to just replace)
>
> • *Marta:* smaller loads
>
> • *Kelly:* spins out on small cycle; sign says what to do
>
> o laundry room list (Kelly, etc.) — how are you impacted by the
> slowness of this unit?
>
> o fluff & fold: only got 3 helpers; might need volunteers to have
> available as needed
>
> • *Suzette:* only 3 willing to do others’ laundry. Ask for more
> volunteers; will send out email soon
>
> • *Malcolm:* doing others’ laundry could be extremely high-risk
>
> • *Suzette:* what training needs, including PPE? (need to discuss more)
>
> • *Tevah:* why people didn’t volunteer = perceived risk. I’d rather
> pay/take up fund for professional services (know how to do safely) than
> have someone here put themselves at risk
>
> (twinkles)
>
> • *Marta:* Laundry guidelines: PPE, etc — sooner or later, someone here
> will have COVID. Need to come up with some solution.
>
> · *Mary:* is there a pro laundry service able to handle? committee
> willing to look into? (Kelly)
>
> · *Mary:* Debbie has asked about fund for laundry fix/replace.
>
>
> 12:05pm *May Jobs — Suzette*
>
> *Suzette:*
>
> · Work committee appreciates your patience during this weird work
> season. Growing pains!
>
> · Plan:
>
> o not redo work allocation May (keep same April jobs)
>
> o but some jobs need alteration (more hours for some)
>
> o *timeline going forward:*
>
> • today: email asking committees asking for changes to hours needed,
> greater/updated job descriptions, training
>
> • later in month: asking for volunteers to cover extra jobs; if anyone
> gets sick, let know to fill in jobs
>
> • end of month: touch up work allocation system, see shifted hours,
> roll into May
>
> • Questions?
>
> · *Marta:* Would like input from needs survey to feed into amount
> of service we can provide. Round 3 of survey to include these questions.
> Vulnerable people, people who need help (*Dan:* *next version go out this
> weekend will bring back question of vulnerability and who needs support*)
>
> · *Kelly: *I volunteered to research laundry safety protocols.
> Concern for me: no laundry except here or laundromat. Questions around
> collective impacts — need a resource
>
> o Suzette: talk offline, need more time to discuss
>
> o Mary: reconvene laundry ad hoc group?
>
> • Kelly: willing to reconvene, just can’t do it alone. Everyone (Megan,
> Mary, Kelly, Syndallas….) has own strong beliefs about how to clean / be
> safe
>
>
>
> · *(Drew: wood chips – delivery need to move 2 cars)*
>
>
> 12:15pm
> * Great Oak CDC/Governor’s Order Guideline Compliance - Debbi *
> CDC -
> https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/index.html
> <
> https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/index.html
> >
> Governor’s 4/9 executive order -
> https://content.govdelivery.com/attachments/MIEOG/2020/04/09/file_attachments/1423850/EO%202020-42.pdf
> <
> https://content.govdelivery.com/attachments/MIEOG/2020/04/09/file_attachments/1423850/EO%202020-42.pdf
> >
>
> • Request for committees to review and discuss anything in their
> purview
> • Report back to Steering
>
> *Debbi:*
>
> · Be sure to read updated executive order, guidelines
>
> o Summary:
>
> · all gatherings not part of single household forbidden
>
> · some households have combined
>
> · read document yourself
>
> · secure supplies via delivery to the extent possible
>
> · limit to maximum extent the # of individuals who leave household
> (good hygiene, no enforcement)
>
> · docs have links, sublinks — important for committees to review
> guidelines and see what applies to your committee’s purview?
>
> · What needs do we have? (Committees — come prepared to have a
> comprehensive view of what we’re doing.)
>
> o Questions/Concerns:
>
> · *Mary:* outdoor public gatherings — are we in compliance?
>
> o *Debbi:* I believe we are (6 ft distance); I personally am choosing
> not to do that
>
> o *Mary:* jog 6ft apart? (Debbi: yes, but further apart – expelling air
> further)
>
> o *Mary:* Easter?
>
> o *Sharon:* we have structural reminders, know when we’re out of
> bounds, okay. We’re not like the general public. I do know that esp. for
> people working outside of home, I’m asking them to be particularly mindful.
> (Easter Bunny is an essential service – need to do that wisely!)
>
> · *Malcolm:* wear mask (aerosolized droplets)
>
> · *Kelly:* leaving home to go to work just for shopping — what
> protocols?
>
> o *Sharon:* using mask, gloves, washing hands
>
> o *Andrew:* what about disinfecting groceries?
>
> • *Sharon:* lot of controversy around this. A lot of people from
> science part of things have put out lots of reasons why NOT to do so; sense
> of safety (emotional wellbeing), but not a clear scientific consensus. I
> don’t disinfect mine.
>
> 12:22pm *Announcements*
>
> · *Susan K: *do something as a community to honor those on front
> line, vulnerable, sick? Idea: have a weekly Zoom community tea (30m) — way
> for community to hold space. *Twinkles?* (Yes — enough to get group
> started)
>
> · *Kelly:* non-secular way of sharing? (Susan: offline
> conversation, thanks)
>
> · *Marta:* Instacart signup — submit today. Sunday — submit
> requests before Sunday eve
>
> · *Glenn:* garden workday today — wood chips delivered later.
> Other tasks: repair fence, clean garden beds.
>
> · *Dan:* acknowledge art walk conveners + MORE of that to keep our
> life here going. Also, Touchstone: maybe TS doesn’t quite have their legs
> underneath them like we do — could use help from GO… survey, offer some of
> our solutions…
>
> · *Mary:* extend meeting 10m? (YES)
>
> · *Annie:* need feedback from community about *times to set up art
> walk*
>
> o *Mary:* *Fri/Sat night, Sat/Sun afternoon* (TWINKLES)
>
> o *Syndallas:* weather-dependent
>
> · *Susan:* steering committee — tri-communities asking collective
> meeting like this (in the works)
>
> · *Malcolm:* cute video (what it’s like going shopping these days)
> — came in choppy, Mac will send out
>
>
>
>
> 12:25pm *Meeting** Feedback & One-Word Check Out*
>
> Feedback:
>
> *Marta:* covered a lot of ground, initiated committee feedback
> mechanisms.
>
> *Annie: *consistent amount of care we are showing for each other (last
> few meetings)
>
> *Dan: *admiring Tammy’s shelf (teaching online cocktails class)
>
> *Mary: *Thank you so much, hope to see you outside in the gardens today!
>
>
> 12:30pm *Adjourn*
>
>
> —
> *Andrew Nixon**, Licensed Massage Therapist*
> *M.A., Philosophy, Cosmology & Consciousness*
> *t:* 734.680.0343 | *w:* www.integralwellnessmassage.com
>
>
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