Process minutes: 2019-12-15

Minutes:

12/15/2019
Process and F&L Committees Mtg
7pm
Present: Patti, Jillian, Debbi, Becky, Amy,

Agenda:
Check-ins
Skills & Thrills
Review 122/219 F&L Process Mtg minutes
Sandra facilitating
Outline of weekend
Thoughts and agreements re:activities
More info on the content
Quiz?
Kahoot!

Poster of timeline
Poster with definition of bylaws and Master deed and MI Condo Act and MI
nonprofit corporation, and how we change them.

Agree in the first 2 hours to bylaws changes, people will see final
language before the meeting.
Lawyer will join us Saturday afternoon. He can talk about the process
involving the banks.
Debbi will ask people to send questions ahead of time in case we need
lawyer input on any.
Would the lawyer being present help with the matrix discussion?
Maybe he can define some terms and tell us if we should include those
definitions in the master deed or bylaws - eg what does maintain mean -
does it mean we’re responsible for removing snow, or cleaning?

So the Process involving banks is master deed.

Jennifer said she’d be willing to help with marketing the weekend.

We want agreement from people in the room so we can send it to Rick, the
lawyer, but what we get back from Rick has to be what we want.

This is an empowered weekend. Whoever is in the room gets to decide - THIS
is the chance to give input. What we get back from the lawyer has to be
what we want. We have to get through it now.

Megan will do stretches
Tevah will do buttons.
Hand crafts - markers and coloring book pages!
We’ll arrange the room to have tables.

$300 childcare
$100 prizes
$1000 lunches (Naked Burrito Sat, Lucky Kitchen Sun)
F&L will pay for lawyer

Kahoot?

Need a good roadmap.
Will need a parking lot

Facilitation -
We should offer to pay if possible
May need facis to help us get out of rabbit holes and remind people we have
a lot to do and not very much time, help keep us on track. Help remind
people not to repeat.
Each facil could do a couple hours, could separate it

Going over ground rules will be good. Have a quiz on ground rules.

MInute takers are needed too, one-hour slots?

Job on process to layout the whole agenda, and plug facils and minute
takers in.

Table with timeslots and topic descriptions.

How do you distribute info ahead of time in a way that does not overwhelm.
One pager of definitions Becky Hoort is working on.
Then there’s the actual bylaws doc and one actual master deed doc.
Sharon is getting pricing on 36 ½ inch binders. Put in everyone’s cubby.

Seek and find word search hidden in binder. Prizes?

Jan 11-12, 2020

Four 2.5 hour slots, with the thought that within each slot is a half hour
for some kind of change-it-up kind of work, community building activity.

9:30 snacks
10-12:30
12:30-1:30 lunch
1:30-4

10 hours of childcare.

Patti will send out a facil and minute taker email.

Jillian will send out a childcare email

Debbi will remind Becky H to send out one page document
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