Process minutes: 2019-12-02

Minutes:

12/2/19
Skills & Thrills Planning for January 2020 - 12-2-19
Present:
F&L: Debbi, Becky, Amy
Process: Patti
Dates:
Saturday, January 11
Sunday, January 12

Debbi: is only presenting content
We will need to go through both documents in full (Master Deed and Bylaws)
Bylaws have been reviewed at least once; should be pretty quick to wrap
them up
Go through line by line
Flag areas to go back to
Master Deed
Area of contention: whose responsibility is it to pay for various things?
Matrix of responsibility - about 20 things - we have gotten bogged down on
this topic
Philosophical differences around how much expense to put on association vs
homeowners
Protecting investment

Debbi needs a facilitator to enable her to be part of the discussion

Debbi will prepare the Bylaws and MD documents language, in three colors,
showing original, proposed changes, and what we’ve already agreed to. Put
one copy of this in each household, probably 40-60 pp, close to New Years
so people have time to read. Do not provide extra copies. Let people make
additional copies. Also send out digitally.

Go over process of how this will go.

Becky H. will go over the basics about our governing docs to start the
weekend’s sessions, in general what’s in MD vs Bylaws and Michigan Condo
Act. 15-20 mins.

Can we use any of the liberating structures?
Small group work doesn’t really make sense

Outside facilitator could help
Bring in Rick (attorney) to help, too

Patti recommends that F&L present our recommendations for discussion rather
than get into the weeds on each point.
But it can be difficult to stay on point, given people’s different styles
of thinking.

Reminder that you can agree to things you can live with, doesn’t have to be
perfect.

Weekend Schedule
Snacks 9:30-10

10-12:30 = 2.5 hours
Start work at 10
2 hours focused work
Include 30 mins community building/fun
Break at 12:30 for lunch

1:30-4:00 = 2.5 hours
2 hours focus
Include 30 mins community building/fun

Repeat next day

Ask Fun Com to do something Saturday Night? No, we think everyone will
want to go home and chill.

Quizzes and prizes to get people to look at stuff outside meetings?

Create a poster about the process, post it on the doors and by the cubbies
so people have seen it in advance

Provide info in advance AND go over it quickly at the start of the meeting
History
Process going forward
Overview of governing docs (1.5 pp)
Start with ByLaws - try to get these done Saturday AM

perhaps technically we do not need a quorum but we want quorum. this will
be an empowered meeting. Whatever we decide will be sent to the lawyer.
People who can’t be present can submit concerns in writing.

Room set-up - not classroom style - large circle in dining room if
possible. but if we want tables have to rethink this
Screen and projector in dining room

Process will organize:
Food
Thai & Chinese
Taco bar
Childcare

Megan to lead stretching breaks?

Make an announcement on Dec. 16 AND Jan 8 - 10 minutes - Amy

Process meets Dec. 8. Patti will talk to Jillian about her and Amy’s notes.

Bring noisemakers to celebrate finishing the ByLaws review?

-end-
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