Finance & Legal minutes: 2019-08-15

Minutes:

Minutes of 8-15-19 F&L Meeting • 7 pm in CH Sitting Room

Present: Sharon, Becky H., Debbi, Amy

1. Discuss idea to focus on Master Deed for Skills & Thrills 2019 - on
agenda for 8-19-19 Comty Mtg


Debbi will write something up to distribute ahead of the meeting.
We hope to have our attorney Rick Delonis present during part of the
meeting to answer questions. Debbi hasn’t talked to him about this yet, but
we would do the weekend anyway, even if he couldn’t make it, because we’d
like to get the MD work done once and for all after 10 years of attempts.
Process wants to try for a one-meeting decision on this matter, because
time is of the essence.
Ideally would schedule Skills & Thrills before the end of December.
20 minutes, Debbi presents.


2. Srienergy letter
Elph offered to be the contact with Srienergy regarding the request sent
via our attorney that they pay for the cost of repairs to Polly & Drew’s
roof. Damage was caused when Srienergy accidentally started to install
solar panels on their unit, then realized it was the wrong unit, but didn’t
seal the roof back up properly. A leak went undetected for a long time.
The repairs have been made and GO would like to be reimbursed.


3. Jobs for next work season - deadline to edit is Aug. 28
* Create lease manager job
* Turn off budget jobs
* No special project jobs
MONKEY: Amy will check in with current job holders.


4. Basement Egress proposal to be presented at Sept. 4 comty meeting -
tabled until Becky G’s return
* Becky G. plans to divide the proposal into parts that can be consensed
upon separately
* There will be one week to get ready between F&L’s next meeting and
September 4


5. Budget prep - tabled until Becky G.’s return, but everyone please
review the budget docs she sent us before our next meeting.


6. Bookkeeping updates
a. Arrears
One household is nearing the $1000 arrears trigger for placing a lien on
their unit.
MONKEY: Becky H. will send an email reminder to the household about making
a payment to avoid having a lien placed on their unit.
Another household is just under $2,000. We have placed a lien. They plan to
set up a regular monthly bank withdrawal which will slowly pay down their
balance.



7. Progress on Priority items
a. Master Deed & Bylaws - see #1
b. Reserve Study - Agreement signed, Mary and Paul trying to find a
time to meet.
c. Basement egress issue – in progress
d. Truck Proposal – Grounds is having a conversation about whether we
should continue to have a
truck. Hold off on this until they get further along in this
discussion.
e. Calendar of routine tasks – underway
f. Landlord leases – in progress
g. Unit modifications/Documenting build-outs (Master Deed, insurance,
Buildings/ARC process) – the
MD part has already been discussed in a plenary conversation. Will
be covered by MD work.

8. Ongoing items
a. CH Com re: CH Leases and proof of insurance - We decided to use our
new google calendar to remind CH Com to update CH leases and collect proof
of insurance annually by the end of January. Sharon will set up an
automatic reminder on Nov. 1, Dec. 1, and Jan. 1. Amy will let CH Com know
of this plan.

9. Matters arising - none.


10. Next meeting: August 28

Cooler doc:
https://docs.google.com/document/d/1_dmnNJmHmrwwFIfnscnRbPK-_8_kmahfFsOTn_fEvTY/edit
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