Process minutes: 2019-08-13

Minutes:

8/13/2019
Process cmtee meeting
7-8:45pm, CH north patio
Present: Jillian, Patti

Agenda:
1.Check-ins
2.Monkey Review
3.Aug 18 community meeting
4.CRC update
5.Agreement reconsideration proposal
6.This year and next year’s budget
7.Next meeting
Did not get to
Update on StandAsides / blocks discussion
Go over our current minute taking guidelines

2. Monkeys
ONGOING MONKEY Patti bringing chocolate for the two community meetings a
month.
ONGOING MONKEY: facilitators - when there’s a new proposal, or discussion
of any new idea, ask for clarifying questions, then ask for positive
reflections about it, before they go into discussion of concerns.
ONGOING for a little while: Per request at the last meeting by new people,
facilitators to please bring out the meeting guidelines poster and actually
go over it at the start of meetings. They should please go over facilitator
guidelines too, even if we don’t have a poster. Should explain things like,
that facilitators are managing the stack and that they can adjust the order
to call on people as needed. (Could still write the stack down on a
whiteboard but the facil could choose to change the order.)
ONGOING MONKEY: Schedule a few refreshing policy moments:
o Blocking - Refreshing policy moment but also more discussion probably.
o Parking
o DONE Expectations for interacting with visitors (from New Member Packet)
o Cleaning up after yourself in the CH / Expectations for teen and youth
cmty work, CH access, and supervision
o Review of GO proposal and decision-making processes and revisiting
decisions
o Overview of BOA and how to search for agreements - demo
o Minutes must be emailed to their minutes email address for the BOA and
to talk.
o Refreshing policy moment on empowered committees
o ONGOING: Go over our community meeting guidelines
RE-MONKEY: Jillian will add to the BOA updater job description, tracking if
committees are sending in minutes, and if community meeting minutes are in
there too.
Re-MONKEY: process to modify our mandate template to add method of decision
making
ONGOING MONKEY: Willie and Yi-miau to work together on getting the missing
minutes back into the BOA, maybe one committee at a time, they will work
together.
Re-MONKEY: Yi-miau will mark the expired agreements as expired.
Re-MONKEY: In light of 12/5/19 community meeting discussion, review our
existing minute taking guidelines.
Re-MONKEY: Put initial skills and thrills discussion on upcoming community
meeting agenda.
MONKEY: For the Next work season, assess if process convenor should get
different amount of credit, add another job for 1 hour for convenor, and
add a Process member to be assigned two?
DONE: Patti will email Sarah for a 40 minute item for future agenda to
discuss stand asides and blocks.
Re-MONKEY: Jillian will work on draft of Agreement Reconsideration
Agreement to add more structure and will email to Process. And then will
email Sarah to ask for agenda time for 20 minute discussion decision -
likely October at this point.
DONE: Jillian will ask for agenda time for August regular meeting for a
skills and thrills item for F&L.
DONE: Jillian will check in with Elph about his work hours for online
information structure, is only about wiki
MONKEY: What if the Ambassador were tasked with presenting at a community
meeting each work season. AND/OR What if we had a “committee corner” at
each community meeting - two committees would be “on deck” for 5 minutes
each to share what they’re working on - does not have to be formal.
MONKEY: Patti will follow up with F&L about the Aug 18 discussion about
skills and thrills proposal.
MONKEY: Jillian will email CRC and (1) let them know that Susan King is
willing to be back on CRC if desired, and (2) ask if they can plan on
presenting at the first community meeting in October about CRC,
specifically addressing the question of how CRC can support each other and
also maintain confidentiality. Maybe some kind of very short
icebreaker-like small group listening exercises as a way to jump start
discussion.
MONKEY: Jillian to ask Mary and Sarah if they’d have any interest and
availability to do a process-related training in the fall. One idea - Stand
asides and blocks might be an interesting one - we have lots of new people
and have not discussed that in ages.

3. Aug 18 community meeting
Seems like it will be a very packed agenda.
MONKEY: Patti will follow up with F&L about the Aug 18 discussion about
skills and thrills proposal.
Patti will meet on Thurs with CH cmtee about their item.

4. CRC Update

CRC has been talking to GOers about who might be willing to join CRC. Erik
Kauppi has expressed willingness. And Susan King has also said she can
re-join if desired, she was just taking a break.

Who on the current CRC is trying to rotate off for the next work season -
Bob or Yi-miau or both? Ideally only want one rotating off at a time, not
two. Hopefully Terrence is planning to continue?

Bob sent a message to the community recently about CRC communicating more
internally. Susan King got a bunch of emails from community members with
concerns so there is a need for more clarification about how CRC will
operate and keep confidentiality. There was an email exchange among CRC and
Susan King but nothing was sent out to the community. I think there is
still some unclarity about how CRC will do its work, to support each other
and also keep confidentiality. Is having CRC do some internal
communication and support, different than has happened in the past? I think
early on CRC did work together much more, and over the years they stopped
working together as much, so this is a move to work together more, not
really an anomaly. Maybe this should be a community meeting info item
rather than email, so CRC can explain? The August meeting is full and we’re
moving into budget time, but maybe the first meeting in October is an
opportunity? Could do active listening triads or some other activity that
don’t take a lot of time but get people thinking about what CRC is, what it
would be like to be on CRC.

MONKEY: Jillian will email CRC and (1) let them know that Susan King is
willing to be back on CRC if desired, and (2) ask if they can plan on
presenting at the first community meeting in October about CRC,
specifically addressing the question of how CRC can support each other and
also maintain confidentiality. Maybe some kind of very short
icebreaker-like small group listening exercises as a way to jump start.

5 Agreement reconsideration proposal

Working on the draft revision of the existing agreement. Getting close. Too
close to budget time now, will have to come to the first meeting in October
I guess.

6. Process budget and process jobs

We have not spent our $500 in process-related training money this year.
We’ve only spent $179 as of now. The Skills and Thrills money will be spent
in November.

If the national cohousing conference comes here in 2021 that takes a LOT of
work. Patti is willing to be the GO person involved but will need to get
some work credit. Patti should know by October if it will be in Ann Arbor.

MONKEY: Jillian to ask Mary and Sarah if they’d have any interest and
availability to do a process-related training in the fall. One idea - Stand
asides and blocks might be an interesting one - we have lots of new people
and have not discussed that in ages.

7. Next meeting: Tues Aug 27, 7pm
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