Finance & Legal minutes: 2019-03-27

Minutes:

Minutes of GO Finance & Legal Committee’s 3-27-19 Meeting

Present: Debbi, Becky G., Amy, Sharon, Becky H.
Guest: Elph Morgan


1. Basement Egress Topic: Facilitation of April 3 Community Meeting

As of this meeting, there have been 35 responses to Becky G’s survey, which
sought input on people’s needs, wants, and fears around the basement egress
topic.

Elph is facilitator at the 4-3-19 Community Meeting when we will bring this
topic forward.

Plan for presenting the topic:
1) How we got here, results of survey (Becky)
2) Present legal aspect and why lawyer is strongly encouraging us to make a
decision (Debbi)
3) Small groups coming up with a solution that meets the needs that people
have (Sharon)

Last meeting, people felt that F&L was biased and didn’t like what felt
like a forced choice between two paths. Our new idea is to invite
community members to come up with solutions.

After considerable discussion, we decided to identify 4 or 5 solutions,
show how they map onto the issues, let small groups chew them over. Each
small group would rank the ~5 options, then come back to the plenary and
explain their thinking.

Becky will send out survey results this weekend and present this
information at the meeting.
Debbi will organize the Q&A record with Rick and summarize for the group.
Sharon will send out an overview of the options for groups to discuss and
lead this section of the meeting.

2. Bookkeeping updates
a. Insurance renewal – Becky G.is working on this. Becky H. will be the
second reader.
b. Arrears – one unit will be over $1000 if they don’t pay this month.
Becky H. will remind them.
Another household has a payment plan. They will get a late fee if they
don’t pay this month.

3. Progress on Priority items
a. Master Deed & Bylaws
b. Reserve Study – Mary King has contacted Paul Conahan to ask him to get
started on the study.
c. Basement egress issue – #1 above.
d. Truck Proposal – Amy shared draft proposal with Malcolm, for Grounds to
consider picking up.
e. Calendar of routine tasks – underway!
Landlord leases – (Becky H.). Discussed several issues. The lease template
is now complete except for whatever is decided about use of walkout doors
as primary access. This needs to be added to the template.
f. Unit modifications/Documenting build-outs (Master Deed, insurance,
Buildings/ARC process) – the MD part has already been discussed in a
plenary conversation.

4. Ongoing items
a. Amy requested time on the 4-15-19 business meeting agenda for Debbi to
present the Right of First Refusal for Unit Sales language as an
info/discussion item. This may be pushed back to May due to more urgent
items on the stack.
b. Discuss email regarding Polly & Drew’s roof (tabled as Amy was not able
to find it in either of her inboxes :()
c. CH Com re: CH Leases and proof of insurance.
We now have copies of both leases (at least the front page). Amy will
follow up with CH Com regarding responsibility for CH office leases, as
noted in the CH Com mandate.
d. Water sensors / Insurance discounts (email from Dale)
MONKEY: Becky G. will write to Tiffany to ask about discounts, and
will research the expense.

5. Matters arising
a. Minutes delay – Amy is behind on minutes, foresees time in second half
of April to catch up.

6. Next meeting
a. No meeting April 10
b. Next meeting: April 24

Cooler doc:
https://docs.google.com/document/d/1_dmnNJmHmrwwFIfnscnRbPK-_8_kmahfFsOTn_fEvTY/edit
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