Finance & Legal minutes: 2019-03-13

Minutes:

Minutes of 3-13-19 GO Finance & Legal Committee Meeting

Committee member present: Debbi, Becky G., Amy, Sharon
Absent: Becky H.
Guest: Bennie


1. Basement Egress item

Megan agreed to let F&L take over the April 3 Alternative Meeting so we can
have a lengthy discussion with the community about the basement egress
topic. Amy will find out who the facilitator is.

We think the meeting may be dedicated to three parts: 1) surfacing needs,
wants, and fears, and 2) the legal issues, 3) generation of options

1) Sharon pointed out that if we don’t listen to everyone’s concerns and
emotions first, we can’t get to a decision-making step. In advance, ask
community members to send us their needs, wants, and fears, via a Google
survey, then send out the list in advance. Becky G. will create a Google
form questionnaire.

2) Becky G. will also will prepare a handout that lays out the information
we’ve received from our attorney – will send out in advance
Debbi will present this part
Becky will ask Rick about whether there’s something that we can do about
the liability exposure in the short term.

3) Generation of options – in small groups
Report back

Sharon suggested that in a space where feelings are high and the issues are
complex, the best we can do is to ask people to rank options.

We talked about some of the issues:
Liability concerns
Some people don’t want to pay for sidewalks that only benefit a subset of
neighbors
A lot of work to implement the details of the solution
What are the positives?
Great renters, including people who otherwise couldn’t live here – economic
diversity

For this to move forward we need the community to discuss and agree on how
we go forward.

2. Bookkeeping updates
a. Arrears – nothing to report.
b. It seems that a fair number of people’s autopayments didn’t get to us.
Becky has contacted the households and they are looking into it.

3. Progress on Priority items
a. Master Deed & Bylaws – no news
b. Reserve Study – Mary King has contacted Paul Conahan to ask him to get
started on the study.
c. Basement egress issue – #1 above.
d. Truck Proposal – Amy shared draft proposal with Malcolm, for Grounds to
consider picking up.
e. Calendar of routine tasks – underway!
f. Landlord leases – Becky H. is away
g. Unit modifications/Documenting build-outs (Master Deed, insurance,
Buildings/ARC process) – the MD part has already been discussed in a
plenary conversation.

4. Ongoing items
a. Amy requested time on the 4-15-19 business meeting agenda for Debbi to
present the Right of First Refusal for Unit Sales language as an
info/discussion item. Sarah reports that there are a lot of items up for
that meeting and asks how urgent the item is. Debbi said it could wait.
b. Discuss email regarding Polly & Drew’s roof – tabled.
c. CH Com re: CH Leases and proof of insurance.
We now have copies of both leases (at least the front page). Amy will
follow up with CH Com regarding responsibility for CH office leases, noted
in the CH Com mandate.
d. Water sensors / Insurance discounts (email from Dale)
i. MONKEY: Becky G. will write to Tiffany to ask about discounts, and will
research the expense.

5. Matters arising - none

6. Next meeting – March 27


Cooler doc:
https://docs.google.com/document/d/1_dmnNJmHmrwwFIfnscnRbPK-_8_kmahfFsOTn_fEvTY/edit
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