Process minutes: 2017-07-05

Agenda:

7/5/2017
8 to 9pm
Present: Patti, Sarah, Jillian

AGENDA:
Not a regular meeting, this was a meeting only to discuss Process 2022
Vision Goals.

NEXT MEETING: 7/21/17, noon, Patti’s office.

Idea is to:
Read over Mandate to see how it fits in with 2022 vision
Come up with some broad goals inspired by 2022 vision
Flesh out one or more into more specific goals
Come up with next steps for the more specific goal
Describe any 2018 Budget implications

The three major responsibility areas from Process Mandate:
Community’s commitment to consensus decision making, respectful and
transparent communication and conflict resolution
Building capacity for and scheduling Plenary facilitation = commitment to
consensus decision making
Support committees to write and review mandates, take and post minutes,
posting agendas in advance = Respectful transparent communication
CRC = Conflict Resolution
Minutes, agreements, and historical info is safely stored and accessible
Learning and community building

Minutes:

Broad goals we see for Process from the 2022 Vision (both fall under our
mandate):
Supporting community meetings
Playing some part in having well functioning committees
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Playing some part in having well functioning committees

Discussion about this goal area.

Process has had several discussions around this, concerning, the scope of
Process’s ongoing role in committees functioning, and, potentially, a role
for another group, be it a revitalized Steering cmtee or something else.
Concern - if we (Process) do this, supporting the work of other committees
all the time, we won’t do our core work as Process cmtee.

Committee Effectiveness Agreement clarified what committees are supposed to
do - the responsibility is held by all, not by Process cmtee

Helping identify - What are the barriers to committees being able to
implement the Committee Effectiveness agreement from 2005?

How to inspire people to feel inspired about committee tasks, and connected
to others = Motivated.

Conversation in Process Committee about this issue that might lead to a
proposal to revitalize an active Steering Committee

Idea to make a plan to set a scope on this - we can commit the remainder of
2017 to keep working with cmtees to follow up on writing mandates and goals
around the vision. If the community would like to see on-going support for
committees beyond this effort then the Process Committee will bring this
discussion to the whole group to find out how we can support committees in
line with our other responsibilities

Our role is also to Build Capacity for both full Community and Committee
meetings
Basic minute taking skills for committee meetings, community meetings
Basic facilitation skills for committee meetings, community meetings

Sarah - DRAFT - Prep for July presentation, correlate mandate (see above
and Process folder) with things we pulled out of the vision

REPORT TO COMMUNITY ON JULY 17 -
Review current mandate - it ties closely into the 2022 vision already
Present 2018 goals based on vision
Continue to support committees in writing mandates and writing and
integrating visioning goals and next steps through the end of 2017
Bring a discussion around potentially using skills and thrills funds / time
in 2018 for something that would support committees in functioning and in
continuing vision related implementation work
Review at a plenary - committee effectiveness agreement and distribute
agreement to committees
Possibly offering committee-level facilitation training in 2017; and
offering some kind of facilitation training again in 2018, committee or
community.
If Community wants on-going support for committees beyond 2017 we will
bring that discussion to the plenary how to do that, who will do that.
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