Process minutes: 2019-02-20

Agenda:

2/20/2019
Process cmtee meeting
7-8:30pm, CH sitting room
Present: Patti, Bob, Jillian

Agenda:
1.Check-ins
2. Monkey Review
3. Any additional feedback for work committee’s questions / Next work
season jobs / Next work season preassignments
4. Any followup from Monday’s meeting discussion
5. Prep for our next agenda item re continuing Sat meetings or no
6. Choose, assign, and request time for a refreshing policy moment
7. F&L request that one or more of us attend their next meeting, 2/27 7-8pm
8. Next Meeting

Minutes:

Did not get to this: Review our minute taking guidelines and potentially
bring to GO for discussion, given desire for summary versions and other
discussion at 12/5/18 cmty meeting


2. Monkeys
MONKEY Patti bringing chocolate for the two community meetings a month.
Re-MONKEY Sarah to share their handouts and powerpoint for the facilitation
training to the Process cmtee google folder in drive. (See 3/19/16 Process
minutes)(Feb 2016 Training)
ONGOING MONKEY: facilitators - when there’s a new proposal, or discussion
of any new idea, ask for clarifying questions, then ask for positive
reflections about it, before they go into discussion of concerns.
ONGOING MONKEY: Schedule a few refreshing policy moments:
o Blocking - Refreshing policy moment but also more discussion probably.
o Parking
o Expectations for interacting with visitors (from New Member Packet)
o Cleaning up after yourself in the CH / Expectations for teen and youth
cmty work, CH access, and supervision
o Review of GO proposal and decision-making processes and revisiting
decisions
o Overview of BOA and how to search for agreements - demo
o Minutes must be emailed to their minutes email address for the BOA and
to talk.
o Refreshing policy moment on empowered committees
o Go over our community meeting guidelines
RE-MONKEY: Jillian will add to the BOA updater job description, tracking if
committees are sending in minutes, and if community meeting minutes are in
there too.
Re-MONKEY even though DONE - had no response: Jillian will check in with
buildings, see if they would be willing to present to the community about
the committee structure they have been trying
Re-MONKEY: Jillian to ask Sarah and Mary if they would share the actual
google docs and slides of their consensus refresher presentation with
Process, not just the PDFs, if they are willing.
Re-MONKEY: Jillian will look up what we already do have in writing about
blocks and bring to a process meeting so we can shape a discussion agenda
item for an upcoming community meeting.
Re-MONKEY: process to modify our mandate template to add method of decision
making
Re-MONKEY: Yi-miau has been tracking email, will forward her email to the
special addresses Willie will share. Yi-miau will search in gmail by
committee and then check against her spreadsheet. Yi-miau can fix date in
subject line if needed. Willie and Yi-miau to work together, maybe one
committee at a time, they will work together.
Re-MONKEY: Yi-miau will mark the expired agreements as expired.
Re-MONKEY: In light of 12/5/19 community meeting discussion, review our
existing minute taking guidelines.
ONGOING for a little while: Per request at the last meeting by new people,
facilitators to please bring out the meeting guidelines poster and actually
go over it at the start of meetings. They should please go over facilitator
guidelines too, even if we don’t have a poster. Should explain things like,
that facilitators are managing the stack and that they can adjust the order
to call on people as needed. (Could still write the stack down on a
whiteboard but the facil could choose to change the order.) Next regular
meeting facils are Mary King and Elph. Jillian will contact them. Should be
a 10 minute item. Include Yi-miau too as agenda planner in email.
Re-MONKEY: Jillian will remind Sarah that she asked for agenda time for
meeting time for a meeting day discussion.
Re-MONKEY: Bob will check with Sunward membership about what they plan to
do with the FIC-recorded diversity conversation. Maybe Sunward book club
will want to start something? Membership will be meeting in March and will
discuss.
MONKEY: Jillian will check in with Mary King about facilitation for budget
season and her
budget schedule, so Jilian can assign the right number of facilitators.
MONKEY: Bob will contact CRC to see if they are willing to continue (Susan,
Yi-miau, Bob)
MONKEY: Patti will contact Sarah and Patti about agenda planning
MONKEY: Jillian wil contact Yi-miau about BOA entering.
MONKEY: Jillian check in on last survey prefs and contact all possible
facilitators
MONKEY: Jilian will ask Willie and yi-Miau - re minutes and agreements,
when we go to
www.gocoho.org and follow any links to Policies or BOA it requires a login
- is that new?
MONKEY: before March meeting Jillian to add just the one suggestion to add
to convenor responsibilities to make sure minutes are sent out, in
Committee Effectiveness Proposal.
MONKEY: Patti will work on tallying meeting attendance before the March 18
meeting.
MONKEY: F&L meeting is on 2/27 at 7pm. Who from Process can go? Jillian
and Bob and Patti will all try to come.


3. Any feedback for work committee’s questions, and Next work season jobs,
and Next work season preassignments

Longer work season ok for Process cmtee on the whole. Was a bit confusing
to figure out how many facils we needed and our pool is more limited but we
worked it out.

Season is May through October.

MONKEY: Jillian will check in with Mary King about facilitation for budget
season and her budget schedule, so Jilian can assign the right number of
facilitators.

Sept/Oct are difficult for Patti to facilitate. Indicate prefs on the
scheduling survey, was able to do this for others during this season. And
swapping can happen later.

>From work:
Just a reminder - please manage Process jobs by *FEB 25*.
http://gocoho.tklapp.com/reports/
2019 Spring/Summer Season 5/1/19 - 10/31/19
Job review and edit: February 15 - February 25
Pre-assignment: February 15 - March 15
Work allocation party: March 16, 10am - 2pm

Process members willing to continue.

MONKEY: Bob will contact CRC to see if they are willing to continue (Susan,
Yi-miau, Bob)

MONKEY: Patti will contact Sarah and Patti about agenda planning

MONKEY: Jillian wil contact Yi-miau about BOA entering.

MONKEY: Jillian check in on last survey prefs and contact all possible
facilitators

Discussion about minutes, when we go to www.gocoho.org and follow any links
to Policies or BOA it requires a login - is that new?

MONKEY: Jilian will ask Willie and yi-Miau - re minutes and agreements,
when we go to www.gocoho.org and follow any links to Policies or BOA it
requires a login - is that new?


4. Any followup from Monday’s meeting discussion

MONKEY: before March meeting Jillian to add just the one suggestion to add
to convenor responsibilities to make sure minutes are sent out, in
Committee Effectiveness Proposal.

Other than that no changes. Hopefully will go quickly on March 18.


5. Prep for our next agenda item re continuing Sat meetings or no

Do we still want to do a go-round?

We have people who once asked for Sat meetings but not usually coming; of
the rest of the group, some don’t care, some hate Saturday meetings. Some
say there’s a little higher energy on Sat morning. Yet its a real challenge
to find people willing to fill the meeting roles.

Currently 4 Saturday meetings a year with 2 work seasons, I alt meeting and
1 regular meeting each season.

Process has been experimenting with the Sat meetings, gathering experience
with it. We’d have to make a proposal to officially do this change from
Mon/Wed to Sat. We can continue the experiment, or, make a proposal to
change it, or just lay it down - no proposal needed if we’re not asking to
change.

We could float the idea that we’re ready to lay this down, and see if
people come forward who do want to champion it. We’ve done this experiment,
support for it was fairly lukewarm from the get go and we did not see a big
upswell of enthusiasm about it.

We may not get to do this in time for this coming work season, might have
to do 2 more Saturday meetings while we see if we lay it down or people
champion making a proposal.

MONKEY: Patti will work on tallying meeting attendance before the March 18
meeting.


6. Choose, assign, and request time for a refreshing policy moment

Likely now for April since March I think has a lot of items already.

Lots of ideas in our MONKEYS about this.

Maybe we should do: Review of GO proposal and decision-making processes and
revisiting decisions - could also somewhat cover current understanding of
Blocking.

Have to review what those docs are.

MONKEY: Patti - pull together what docs we have about our decision making
processes, revisting decisions, and blocking. Idea to read New Member
Packet and see what it covers in there, bring to next process meeting.


7. F&L requests that one or more of us attend their next meeting, 2/27 7-8pm

F&L has asked if any of us can come to their next meeting to discuss next
steps on the rear door access question.

There was a lot of intensity in that meeting. Discussion was set up as a
dichotomy, and that created a dynamic that pitted us against each other.

Sharing circle? Fishbowl? Not sure if that’s what’s needed, might not be
constructive - would air fears or doubts about what a proposal *might* be
when we don’t actually have a proposal. Its not like our living well with
children discussions where people needed to share emotions about real
situations happening now with their kids or their neighbors kids....

And, there’s a lot of work involved in making a real proposal, so F&L
trying to get a sense of which way to go.

But how do we have constructive discussion and start processing through
those fears without a proposal. Have to hear the needs and concerns around
something real…

Finding a way to set up a discussion of the needs that need to try to be
met not sides. Then people can come up with ideas, creative ways. Maybe
walkout owners can contribute some more to a financial cost etc. There must
be more than two options here for how we resolve this question. Almost half
the community has walkouts.

F&L gets emailed directly by people who feel strongly but that is not fair,
the comments need to be made in the room with everyone, so they can be
heard by others and they can hear what others say. Some will be personal
concerns but might not be community level, and collectively the group, in
person, can compromise, change, come up with ideas, start to find a way
forward.

Back to the basic idea - try not to start with positions, try to start with
these are the needs we have and start discussing how they can be met.
People to share their thoughts on something relatively concrete.

MONKEY: F&L meeting is on 2/27 at 7pm. Who from Process can go? Jillian
and Bob and Patti will all try to come.

8. Next Meeting
March 27 at 7pm.
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