Meals minutes: 2019-02-11

Minutes:

Great Oak Meals Committee Minutes
2/11/2019

PRESENT: Becky H., Gail, Yi Miau, Tammy, Catherine

AGENDA
Meals accounts/balance
Head cooks with meals account balances over limit
PayPal update
2018 Annual Common Meal Program Report
Meals jobs for the May-Oct season
Other updates

MEALS ACCOUNTS/BALANCE
$300 in account
$1100 in checks to deposit

HEAD COOKS WITH ACCOUNT BALANCES OVER LIMIT
When Head Cooks have account balances over limit, the meals expense
reimbursement will be applied to their account before a check will be
issued.

PAYPAL UPDATE
Becky and Kathy are still needing to learn about PayPal accounts. They are
working to meet with Tom Smyth.

2018 ANNUAL COMMON MEAL PROGRAM REPORT
Data produced by Gather--listing some highlights below. In order to see the
details, go to Gather and click on Reports. You can customize the date
range that you would like to see.

Average cost of meals: $4.60 - 5.73

37% Vegetarian diners
20% of our diners are from either TS or Sunward
16% Little Kids

All together we served 198 meals
6,846 diners served

Average # of Diners
Sundays 28.3
Tuesday 41.6


MEALS JOBS FOR THE MAY-OCT SEASON
We have added 3 hours (0.5 hour/month) each for Kathy and Becky H. to set
up the PayPal system for Meals account payments. We'll revisit once we know
how much work
We will need to activate the Grill Cleaner job and the Farm Meal
Coordinator job. Yi-Miau will ask Tevah if she is interested in the Farm
Meal Coordinator job.

OTHER UPDATES
Cutting boards. We discussed which colors of cutting boards are for what
and what new boards we need.

MEAL SCHEDULING FOR MARCH/APRIL
Trying to figure out a way to do the scheduling in small chunks--two months
at a time. How has that been going? As the Meals committee, we don't have
much input to give--just the scheduling questions we are working out.
We can revisit the question of the 6 month work season after this one has
ended.

KITCHEN SANITIZING IMPLEMENTATION
Cooks should sanitize surfaces before starting any work in the CH kitchen.
Wash with soap and water and then spray with sanitizing spray. Allow to sit
for one minute or wipe it off. Sanitizing spray should also be used on
tables and counters at the end of the night.
Purell Food Service Surface Sanitizer sanitizing spray. Tammy will email
the meals workers and Catherine will send Tammy the email lists.

ANSWER QUESTION FROM WORK AND OTHER MATTERS ARISING

MONKEYS
NEW MONKEYS
Tammy will email the meals workers about kitchen sanitizing.
DONE Catherine will send Tammy the meal worker email lists.
REMONKEY YiMiau will create checklist for Meals Schedule Entry Person to
use to double check their work. Yi-Miau will also create the job
description.
REMONKEY YiMiau will email Finance and Legal with our recommendation to use
the Friends and Family option for PayPal meals payments, and ask if there
are any concerns.
REMONKEY re-survey the community about what allergens and food limitations
people have. Tammy will create the survey and work with Yi-Miau to get it
out. The question was also raised about including Sunward and Touchstone in
the survey.
Yi-Miau will activate the Grill Cleaner job and the Farm Meal Coordinator
job.
Yi-Miau will ask Tevah if she is interested in the Farm Meal Coordinator
job.


OLD MONKEY
RE- MONKEY re-survey the community about what allergens and food
limitations people have. Tammy will create the survey and work with
Yi-Miau to get it out. The question was also raised about including Sunward
and Touchstone in the survey.

Yi-Miau will email Finance and Legal with our recommendation to use the
Friends and Family option for PayPal meals payments, and ask if there are
any concerns.

DONE Catherine will ask Kathy and Becky to go ahead and start setting up
the system.

DONE Yi-Miau will set up a one-time additional work credit for the Meals
billers in the next work season for setting up the PayPal option.

DONE Gail will check with Patti and Tammy to ask about ServSafe
recommendations for cutting boards and determine whether we need more
cutting boards.

DONE Gail will work on a new chart once she has a list of the what each
color of cutting board is used for.

DONE Gail will make and post signs asking people to handwash dishes in
between meals and load them into a rack.

DONE Catherine will give Gail some plastic sleeves to put the signs in.

DONE Catherine will send an announcement out to Talk asking people to
handwash dishes in between meals and load them into a rack.

DONE Catherine will update the meals job email lists and then send an email
to cleaners about the change, above.

Yi-Miau will create checklist for Meals Schedule Entry Person to use to
double check their work. Yi-Miau will also create the job description.


DONE Catherine will email the Youth Engagement Committee, and email meals
workers about selecting to work with teens if they would like. (email
drafted to meals workers to send out before next scheduling survey).


NEXT MEETINGS
March 10
April 8 w. biller
May 12
June 10 w. biller
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