![Minutes: Process: Infoco 2007-01-08 [Minutes]](display/images/gocohologo.gif)
Process: Infoco minutes: 2007-01-08
Agenda:
Minutes of Infoco Meeting 1/8/08Present: Jillian, Patti, AmyH, Jim Gr.
1. Check-ins
2. MONKEYS and COOLER ITEMS
Minutes:
From previous meetingsCOOLER: bringing forward a pre-proposal about giving feedback to
community meetings when you can't come to the meeting
COOLER for Alt Meeting topic: Discussion about HOW we talk about
things. It sounds like this fall we already have topics though, but
we should keep it in the cooler.
COOLER for Alt Meeting topic: revisit our vision statement
COOLER for Alt Meeting Topic: Strategic planning discussion. The
teacher, Grace Bogs, that Rod and Melisa had for strategic planning
said she would do a 2-hour workshop for free, might want to contact
her for a spring alt meeting.
Re-MONKEY: Jillian will check in with Alicia about if she is
willing/planning to bring forward the discussion about non-GO kids in
the common house to a community meeting.
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from the previous meeting 11/13/07
DONE: MONKEY: Facils will email "talk" about meeting date staying
11/19.
DONE: MONKEY: Facils will ask Megan to announce her Dec 5
alternative meeting event, on 11/19. Does she want to do a dance
still? Would she want to do anything for Hanukah?
DONE: MONKEY: F&L wants a short agenda item to report the current
state of the accounts receivable, facils will contact them.
Ongoing MONKEY: Sarah will make the facilitator group fun!
Ongoing MONKEY: We should all appreciate the minute takers! Many
communities struggle with this and we have been doing GREAT with it.
DONE: Gail is willing to put schedule forms in people's boxes for
the first 4 months of the year, after we know who is facilitating.
DONE: MONKEY: Jillian will email this info to Work cmtee.
DONE: MONKEY: Work allocation party is either Dec 9 or 15th, Infoco
and Process folks will need to be there to look at the results.
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from the previous meeting 12/11/2007
Re-MONKEY: Jillian will bring the "input in absentia" draft forward
as a pre-proposal for input and will email the agenda person to get
on the stack.
COOLER: After each alternative gathering, Monkey an infoco member
to check in with the leader and ask them about their experience, if
they felt supported, if they would do it again, what would be helpful
in future, etc.
? MONKEY: Gail will check in with Megan about her experience of
being an alternative gathering leader, how she felt about it, if she
felt supported. (She did come to the infoco meeting beforehand.) Also
if 2 hours of credit total would feel like enough.
DONE: MONKEY: Gail will check in with work cmtee about Sarah having
the 1/2/08 alt meeting slot.
DONE: MONKEY: Patti will check in with Sarah to see if she'd be ok
with doing the 1/2/08 slot.
DONE: MONKEY: Gail will email infoco about 1/8/08 being a
scheduling meeting.
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MONKEYS from this meeting 1/8/2008
MONKEY: Patti will check in with Pam. (After each alternative
gathering, Monkey an infoco member to check in with the leader and
ask them about their experience, if they felt supported, if they
would do it again, what would be helpful in future, etc.)
3. Scheduling of Meeting Roles for Winter Community Meetings
Eight people are in the facilitation pool for the Winter work
season. We want to assign two facilitators to each regular community
meeting, and one point person to assist Alternative Meeting Leaders
as needed. Additional help can be requested as needed.
We decided that Patti would facilitate on 1/21. Since we are going
to discuss the meeting agenda tonight, so she will be well-prepared.
We swapped Amy’s 1/21 minute-taker shift with Elph’s on April 21, to
free up Amy to present on 1/21.
Since Lucila is new to facilitation, we decided to triple up on
Feb. 18.
Schedule:
Jan. 2 (alt. meeting)
Leader: Pam
Minutes: Catherine
Jan. 21
Facilitators: Patti, Jay
Minutes: Elph
Feb. 6 (alt. meeting)
Leader: Megan
Point person/assistant: Amy
Minutes: Patti
Feb. 18
Faciltators: Mary, Lucila, Jillian
Minutes: Catherine
Mar. 5 (alt. meeting)
Leader: Sarah
Point person/assistant: Patti
Minutes: Elph
Mar. 17
Facilitators: Amy, Sarah
Minutes: Patti
Apr. 2 (alt. meeting)
Leader: Katie
Point person/assistant: Jillian
Minutes: Amy
Apr. 21
Facilitators: Mary, Elph
Minutes: Amy
Next Community Meeting Agenda Items
As far as we know, the two Work items (below) are the only items
proposed for the 1/21 agenda apart from having a discussion about how
to communicate with the group when you can’t attend a community
meeting. This is not urgent. It seems to make sense to focus the
meeting on work issues, especially since there was a lot of energy
around the January 2 alternative meeting at which people played a
game based on the work allocation, followed by discussion.
a) Renters and Work (decision)
Amy explained that this item is jointly brought forward by
Membership and Work. We have already discussed the topic at three
previous community meetings. It involves modifications to the Work
Agreement and Membership Policy. It is ready for a decision.
The group agreed that Amy should present a thorough background on the
history of this proposal, and then Patti will give people time to
express any concerns. Be sure to frame this as what the community
needs overall, for the long term. Some people may need to be heard
about this.
b) Follow up on the January 2 Work Allocation Game and Discussion
After discussion, we decided that this piece should come first on
the agenda, to clear the air about people’s concerns about the work
system before tackling the Work and Renters item. However, we want
to make sure that there is enough time to pass the Work and Renters
item if possible.
Amy will briefly present some stats for people’s information. Then
she will present a list of concerns that the Work Com has already
identified. (Pasted in below from the last Work Com minutes). Patti
will ask people to add to the list if anything is missing. Then we
will do a dot storm to identify the priority concerns. This will
identify the next most important issues to tackle after the Renters
and Work item, which we’ll do first. Then, if there is enough time,
we’ll work on the second item. We may have to choose a format for
that discussion on the fly.
Snip from 12/26/07 Work Com minutes:
[…Discussion began with a variety of comments about recent problems
with the work system, such as:
• wonderings about whether people are “gaming” the survey to get less
work, simply don’t understand how the survey works, or don’t
understand the impact of putting too few positive preferences
• wish we could tell from the survey whether people can’t or just
don’t want to do certain jobs
• observation that we had a significant number of people step out of
the pool of workers this season, either entirely or on greatly
reduced hours, leading to a higher average number of hours. What
reasons are acceptable?
• concerns about unfairness, with some people getting many fewer
hours than others
• concerns about how committees create and review their jobs. Are
there better ways of doing this?
• concerns about certain jobs that are very difficult to fill
• wondering if people make the connection between the high number of
work hours and the meal system. Jim is going to verify what
percentage of work hours is made up of meals jobs. [Subsequent to
the meeting, Jim determined that meals jobs make up about 50% of our
total work hours]. We are canceling several meals this season
because we can’t fill the jobs.
• and the old sawhorse: what happens when people won’t/don’t do work?
• feeling that we need to agree upon which jobs can be sloughed when
our pool of workers drops low
• feeling that we need to address the fairness issue
There was a brief discussion about buying out hours or fining
people. Both are problematic.
Concerns about the increasing number of rental units on the horizon
and the potential for the number of workers to drop even lower.
So, what do we want to do with the community? We want to have a
formal discussion, and will consult with InfoCo about how to make it
productive, ending with action steps. It has been a while since
we’ve gotten feedback from the community about the work system….]
Next InfoCo Meeting
Sunday, January 27 at 7 pm
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