![Minutes: Process: Infoco 2007-12-11 [Minutes]](display/images/gocohologo.gif)
Process: Infoco minutes: 2007-12-11
Agenda:
Infoco7-8pm, CH sitting room
Present: Patti, Gail, Jillian
Agenda
1. Check ins
2. Monkey review
3. Upcoming Infoco meeting roles
(We did not discuss the 12/17 community meeting since the
facilitators were not present.)
4. Input in Absentia
5. Work credit hours
6. Scheduling for the next work season/years
7. Next infoco meeting date (Infoco meets the 2nd Tues and 4th Sunday)
Minutes:
2. MONKEYS and COOLER ITEMS--------------------
From previous meetings
COOLER: bringing forward a pre-proposal about giving feedback to
community meetings when you can't come to the meeting
COOLER for Alt Meeting topic: Discussion about HOW we talk about
things. It sounds like this fall we already have topics though, but
we should keep it in the cooler.
COOLER for Alt Meeting topic: revisit our vision statement
COOLER for Alt Meeting Topic: Strategic planning discussion. The
teacher, Grace Bogs, that Rod and Melisa had for strategic planning
said she would do a 2-hour workshop for free, might want to contact
her for a spring alt meeting.
Re-MONKEY: Jillian will check in with Alicia about if she is
willing/planning to bring forward the discussion about non-GO kids in
the common house to a community meeting.
----------------------
from the previous meeting 11/13/07
DONE: MONKEY: Facils will email "talk" about meeting date staying 11/19.
DONE: MONKEY: Facils will ask Megan to announce her Dec 5 alternative
meeting event, on 11/19. Does she want to do a dance still? Would she
want to do anything for Hanukah?
DONE: MONKEY: F&L wants a short agenda item to report the current
state of the accounts receivable, facils will contact them.
Ongoing MONKEY: Sarah will make the facilitator group fun!
Ongoing MONKEY: We should all appreciate the minute takers! Many
communities struggle with this and we have been doing GREAT with it.
Re-MONKEY: Gail is willing to put schedule forms in people's boxes
for the first 4 months of the year, after we know who is facilitating.
DONE: MONKEY: Jillian will email this info to Work cmtee.
DONE: MONKEY: Work allocation party is either Dec 9 or 15th, Infoco
and Process folks will need to be there to look at the results.
-----------------------
from this meeting 12/11/2007
MONKEY: Jillian will bring the "input in absentia" draft forward as a
pre-proposal for input and will email the agenda person to get on the
stack.
COOLER: After each alternative gathering, Monkey an infoco member to
check in with the leader and ask them about their experience, if they
felt supported, if they would do it again, what would be helpful in
future, etc.
MONKEY: Gail will check in with Megan about her experience of being
an alternative gathering leader, how she felt about it, if she felt
supported. (She did come to the infoco meeting beforehand.) Also if 2
hours of credit total would feel like enough.
MONKEY: Gail will check in with work cmtee about Sarah having the
1/2/08 alt meeting slot.
MONKEY: Patti will check in with Sarah to see if she'd be ok with
doing the 1/2/08 slot.
MONKEY: Gail will email infoco about 1/8/08 being a scheduling meeting.
-----------------------
3. upcoming Infoco committee meeting roles (Infoco meets 2nd Tuesday
4th Sunday)
12/11 facil: Patti Minutes: Jillian for Sarah
12/23 facil: Sarah Minutes: Elph
1/8 Facil: Minutes:
4. Input in Absentia
Jillian wrote this draft last spring but Infoco never brought it
forward to the community. It was partially used at the last community
meeting, other than that the facil read it rather than the minute
taker.
Does this need to be a proposal/agreement, or just a guideline?
We could bring it forward as an info item for pre-proposal, and see
what people think. We had a couple of experiences, this is how they
went. Idea to make it an addendum to the meeting guidelines that were
consensed on before? Rather than having it be a separate piece
floating on its own.
MONKEY: Jillian will bring the input in absentia draft forward as a
pre-proposal for input and will email the agenda person to get on the
stack.
-----------
DRAFT 01, Spring 2007
Guidelines for submitting written feedback about an issue coming to
the community meeting, if you absolutely can't be there in person to
take part in the discussion:
First, some things to keep in mind:
* When there is advance notice about a topic coming to a community
meeting that you can't attend, it's best to go to the committee or
person bringing forward the proposal with your concerns first, and
see how that works out, rather than waiting to give written feedback
to the community meeting.
* Things work better when you put your best self forward.
* You should not expect to get your way just because you've given
written feedback-the group will listen, and will then have its
discussion and build consensus with those in the room. You will miss
out on the opportunity to hear others and change your perspective.
Second, how to go about it:
* Write your comments down, and give the comments to one of the
facilitators for that community meeting
* The facilitator will give the comment to the minute taker, to read
aloud at the beginning of the discussion and get it into the minutes.
----------------------------
5. Hours for meetings and gatherings
There was some email traffic about hours. It seemed to end up in a
good place, though some people may be holding hurt feelings about it,
don't know. These next four months we will see how it goes. We should
be monkeying ourselves to follow up with each person as they do their
evening, get their input about how it went. We have to bring the
alternative format back for community discussion in April for a
decision in May.
COOLER: After each alternative gathering, Monkey an infoco member to
check in with the leader and ask them about their experience, if they
felt supported, if they would do it again, what would be helpful in
future, etc.
MONKEY: Gail will check in with Megan about her experience of being
an alternative gathering leader, how she felt about it, if she felt
supported. (She did come to the infoco meeting beforehand.) Also if 2
hours of credit total would feel like enough, given the knowledge
that some of it will always be a labor of love.
MONKEY: Gail will check in with work cmtee about Sarah having the
1/2/08 alt meeting slot.
MONKEY: Patti will check in with Sarah to see if she'd be ok with
doing the 1/2/08 slot.
6. Scheduling
Gail will send out forms to all 12 people involved in facil regular
meetings and convening alternative gatherings. The 1/8 infoco meeting
will probably be where we do a lot of scheduling.
MONKEY: Gail will email infoco about 1/8/08 being a scheduling meeting.
7. Next meeting
Next meeting is Sunday, Dec 23rd.
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