Steering minutes: 2007-12-02

Minutes:

Go-Steering
12/2/07

Present: Nancy, Katie, Gail, AmyH, Malcolm, Elph

Steering Reps for Winter

Who will be the steering reps for the various committees in the
winter work season? We weren’t sure about all of them:

CH – Nancy
Process – Gail
Work – AmyH
Membership – Mac
Buildings - ?
Grounds - Katie
Meals - ?
F&L – not known yet, will be open on survey

AmyH is willing to be Steering Convener for Winter.

Dates for Tri-Community Steering Summit

The proposed dates are:
Weds. Jan 16 or 23 from 7-9, or Sat. Jan 26 (10-12 am)
All seem possible.

Suggested agenda items:

Economies of scale for insurance, etc.
Joint list of vendors, etc.
Getting public transportation
Shared Child Care for meetings
Attendance at local govt meetings
Outdoor pets
Lakestone communications

MONKEY: Amy will e-mail Jack about these dates.

Communicating with Lakestone Apts.

Amy got the name and phone number of the manager.

MONKEY: Amy will call to introduce Great Oak, say hi, and give them
a way to communicate with us. Explain cohousing context of three
separate communities and hopes that we’ll be more coordinated in
future. Is there a way to communicate with residents about shared
events?

Follow up on Steering Contingency Funds

Amy read a report from Catherine from CRC. So far they have spent
$75. One family is interested in meeting with Annie Zirkel. CRC has
set a limit of up to two meetings with Annie per family, for up to
1.5 hrs per meeting. It sounds like the money spent will be
significantly less than the $1000 spending limit set by Steering.
All agreed that the remainder (including the other $1000 of Steering
Contingency funding) should be rebated.

Committee Go-Round

F&L hasn’t met, nothing to report. Workers are still working.

Buildings – Katie missed the last meeting. According to minutes,
they talked about rainbarrels, and had discovered that we had never
had a final inspection for our fire suppression system – and are
following up on this. Misc. small repair update.

Grounds – talked about pre-assignments for next season; having
trouble getting contractors to return phone calls about sidewalks;
sharing the truck with Touchstone for plowing. Truck needs some work
done on it; Erik is working on this. Lighting – Rod is still working
on this. Planning for 2008 projects, assigned people to look into
cost estimates for different projects. Will have a community dot
storm to prioritize projects.

Process – Focus on final budget approval. Evaluation report from
Diana on the training day was received. Some of her recommendations
can be accomplished in a variety of ways.

Membership – Haven’t met. Jay is going off the committee. Biggest
issue is to try to find interested buyers for the units for sale.

Work – Survey is live, please take it. Deadline is Wednesday. Work
allocation party is Sunday 12/9 at 1:30 at AmyH’s house.

CH – Missed the last meeting while out of town. Talked mainly about
the budget.

Matters Arising

A few weeks ago, Amy sent a letter to the U-M Credit Union reporting
that the GO Board (all owners) had approved the idea of making Great
Oak a “field of membership” for the Credit Union (a new office is
opening soon on Jackson Rd.). No word since. Amy sent an e-mail
message to ask if further info is needed.

Discussion about hours assigned to CH jobs. Comment that 1 hour/mo
is not enough to clean Media and Game Room. There is no one assigned
to clean the Exercise Room and it is dirty. Discussion about windows
being dirty and that people assigned to particular spaces may not
realize this is part of the job. Nancy will be CH cleaning
coordinator in Winter and will encourage window cleaning.

People expressed sadness and concern about what happened with Tim and
Melisa and that they are planning to leave. Feeling that the
situation should have been avoided or solved earlier. Some feel that
we need to have a community-wide discussion about what to do when the
communication pathway breaks down or isn’t sufficient for the
problem. Another issue is that this item fell between the cracks
between seasons when there was a transition in CRC assignments.
Process has talked about making sure there continuity on CRC from one
season to the next.

Concern that we have an increasing number people who are not involved
in community process.

Next meeting

Even though we don’t know who all the Steering reps will be, we set
the next meeting for the first Sunday of January (the 6th) at 5 pm,
in keeping with past practice.

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