Process minutes: 2007-12-12

Agenda:

1. Checkins
2. Monkey review
3. New posters
4. Work stuff
5. Next community meeting
6. Next process meeting

Minutes:

Process Cmtee meeting
Wednesday 12/12/07
7-8pm in the common house sitting room

Present: Gail, Catherine, Jillian

2. MONKEYS

Monkeys/Cooler/Freezer items from previous meetings:

FREEZER: bring this back for a future agenda (see minutes 9/14/05,
social expectations around parties and invitations.)

FREEZER: Process to request agenda time for discussion and brainstorm
about community meeting attendance.

MONKEY and COOLER: Process to ask minute takers to come to a process
meeting at the start of each work term to talk about the full minute
taker job description, and talk about the using names issue so they
are aware of some of nuances.

COOLER: Outreach to people not here to increase participation - I
think this came up around offering specific invitations to households
encouraging them to come. This might be something process could bring
to a community meeting, to increase awareness - committees should be
talking with folks who have strong opinions about an area or idea,
before the meeting, but also will want them to come to the meeting
itself, and a direct invitation can be very helpful.

COOLER: - the "knock on my door", do we need signals issue? Some
people use door shades, but some don't want door shades and some
don't want to worry about remembering to put it up or down. Maybe the
thing to do here is IF you have a system, tell people about it so
they know. Not that everyone needs to follow any particular thing.

COOLER:
- Discussion about how CRC members are chosen, is that working ok?

COOLER: Naming names in committee meeting minutes, reread current
guidelines, make sure they're ok for both committees and plenary

COOLER: guidelines about participation when you can't come to a
meeting - Process and Infoco have discussed previously, but not
brought anything to a community meeting. Infoco minutes have a draft
guideline.

IN-PROGRESS: Another thought for the future - give people credit for
being in a facilitation guild and then that group decides who is
facilitating when - and over a year you may facilitate a lot or not a
lot but you get credit for attending the guild meetings and being at
debriefings... More flexible and would end the problems of someone
being assigned to a meeting with a topic they are vested in. (More
like the old days, of raising hands at the end of a meeting for who
will facilitate the next one!) If this season's assignments turns out
to be hard this may give us incentive to switch over to something
like this... Might be a good followup with Laird's training being
done. Might help keep a cohesive group of folks of all levels of
experience involved in facil, rather than just 8 at a time.

DONE: MONKEY: Catherine will look into mounting the Meeting
Guidelines and Communication Pathway on foam core, that can be hung
during meetings. We have $100 for 2007.

DONE: MONKEY: Jillian will ask work cmtee about food options they've
done, if we want something like sub sandwiches for lunch on 11/10.