Process minutes: 2016-12-10

Agenda:

1 Checkins
2 Monkeys
3 Next steps GO meeting time survey
4 Next steps Skills and thrills and helping cmtees prepare mandate for Jan
16 (Follow-up on assignments from last meeting)
5 Next steps 11/2 alt meeting ideas and next steps re request about
existing agreements
6 Next steps weeding out BOA old agreements
7 Next steps re-input in absentia - F&L/Amy replied
8 Next meeting dates

Minutes:

12/10/16
Process cmtee meeting, 2:15-3:40pm, unit 18
Present: Sarah, Patti, Jillian

2. MONKEYS:
ONGOING MONKEY:
Bringing chocolate for the two community meetings a month:
Patti will buy more salted chocolate covered caramels at CostCo too.
COOLER: Once the GO contacts database is in MESS, Sarah may enter the info
we gathered at a community meeting in January 2016 about how members want
to be contacted, in to the MESS system.
Re-MONKEY: Mary and Sarah to share their handouts and powerpoint to the
Process cmtee google folder in drive. (See 3/19/16 Process minutes)
Re MONKEY: Process will see if we can find two people for a cmty meeting
soon, one who will skype in to the other's device (laptop or ipad etc)
Re-MONKEY: Sarah will read through the 3/21/16 parking minutes and suggest
next steps for a followup discussion at an upcoming meeting.
Re-MONKEY: We should contact current convenor of each one to discuss first
regular meeting in January: Process cmtee - JD / Patti / Sarah; CH cmtee -
Elph; Grounds - Jennifer - Sarah; Buildings - Judith - Sarah; Meals -
Michael / Yi-miau - Jillian; Membership - Ben - Jillian ; F&L - Amy -
Patti; Steering - Gail - Jillian; Work - Syndallas / Tevah - Patti
New MONKEY: follow up at our next Process meeting about GO meeting time
survey results.
New MONKEY: Jillian will announce 3/18-3/19/17 for Skills and Thrills.
New MONKEY: Jillian will contact Jenny Tubbs (leader) and Elizabeth Allen
(childcare)
New MONKEY: We could ask facilitators - when there's a new proposal, or
discussion of any new idea, ask for questions, then ask for positive
reflections about it, before they go into discussion of concerns.
New MONKEY: Jillian to set a date for a facilitator's brunch - try for Jan
14 and Jan 15 at 10:30
New MONKEY: Let's schedule a few refreshing policy moments:
Parking
Cleaning up after yourself in the CH / Expectations for teen and youth
access and supervision
Communication Pathway / Role of CRC
Review of GO proposal and decision-making processes and revisiting decisions
Overview of BOA and how to search for agreements - demo
New MONKEY: Jillian will ask Willie about the BOA - if we want to mark a
completed agreement in a particular way - what does he suggest?

3 Next steps GO meeting time survey

Sarah wrote up a draft survey. Its long but it is an important thing, good
to gather as much info as people want to share. Patti tested out taking it,
and found it needs more context/explanations with the questions. We edited
it together. Thanks Sarah! Sarah sending it out now, embedded in email,
hopefully will work that way.

New MONKEY: follow up at our next Process meeting about GO meeting time
survey results.

4 Next steps Skills and thrills and helping cmtees prepare mandate for Jan
16

The date votes were so close! We had chosen the weekend of 3/18-3/19 but
Jillian had not announced it yet, and then some other people voted and tied
it. But since they're all tied, I think we should just go with the one we
had originally said, 3/18/-3/19, so we're not having to "favor" some over
others. Difficult!
MONKEY: Jillian will announce 3/18-3/19/17 for Skills and Thrills.
MONKEY: Jillian will contact Jenny Tubbs (leader) and Elizabeth Allen
(childcare)

PREPPING for January community meeting:
We are assigned to contact various cmtees see minutes from last time.

5 Next steps 11/2 alt meeting ideas Discussion about keeping agreements and
Next steps Debbi's email re reminding people about existing agreements and
Next steps Debbi's email re reminding people about existing agreements

Saying thank you more! Thank you board. Email too. Thank you fairies like
birthday fairies! Thanking people following our agreements.
I'd love to get a note thanking me for parking in my garage.

One suggestion was more refreshing policy moments - we can definitely do
that more. We could set a schedule.

MONKEY: We could ask facilitators - when there's a new proposal, or
discussion of any new idea, ask for questions, then ask for positive
reflections about it, before they go into discussion of concerns.

MONKEY: Jillian to set a date for a facilitator's brunch - try for Jan 14
and Jan 15 at 10:30

MONKEY: Let's schedule a few refreshing policy moments:
Parking
Cleaning up after yourself in the CH / Expectations for teen and youth
access and supervision
Communication Pathway / Role of CRC
Review of GO proposal and decision-making processes and revisiting decisions
Overview of BOA and how to search for agreements - demo

So if some of the newer folks aren't able to come to meetings, refreshing
policy moments don't help. We could also put a half sheet in each cubby
That's why the newsletter idea came up. Lot of work.

6 Next steps weeding out BOA old agreements

We need a "no longer relevant" agreement category. Or "concluded" category.
I think its nice to still have our history in there. But if we marked the
agreements as "completed" maybe is there a way to exclude them from
searching? Or change text color to red?
MONKEY: Jillian will ask Willie about the BOA - if we want to mark a
completed agreement in a particular way - what does he suggest?

7 Next steps re input in absentia - F&L/Amy replied
See monkey

8 Next meeting dates
12/22/16 for lunch, 11;30am
1/7/17 1-3pm