Process minutes: 2015-06-08

Minutes:

CRC has been dealing with an issue of how community members respond to
committees on e-mail. There have been some contentious moments and a
feeling that there is some disrespect and push back to committees on what
they are doing and how they 'should' be doing things. Is there some way we
can address e-mail tone and style during the August alternative meeting?

Just a thought based on on-going conflict issues

Susan for CRC

On Mon, Jun 22, 2015 at 12:51 PM, Jillian Downey <jillian at ic.org> wrote:

> Process meeting
> 6/8/2015
> 5-6pm, CH sitting room
>
> Present: Jillian, Vasi
>
> AGENDA
> 1. Checkins
> 2. Monkeys
> 3. This and Next work season
> 4. Skills and Thrills
> 5. Refreshing Policy moments this summer
> 6. August alternative meeting about consensus
> 7. Training more facilitators
> 8. Next meeting
>
> MONKEYS:
>
> ONGOING MONKEY:
> Bringing chocolate for the two community meetings a month:
> May: Elisha
> June: Jillian
> July: Vasi (check with Jillian first, still has chocolate from June)
> August:
>
> COOLER: We could bring up at a community meeting, the idea of if we should
> talk about how we each want to be contacted on community business, and see
> what people think about it. So many options now for how to be contacted,
> and some people seem to only use certain modes, would be good to know.
> Maybe add it to contact sheet?
> DONE: Gail will hand out the scheduling slips for the process roles in the
> next work season. She may give them to Jillian to assign who will work on
> what dates since Gail will have family in town and then will be traveling.
> DONE: Elisha will email or call Mary Thiefels Treetown Murals person since
> Jillian has not had success in getting information from Mary.
> DONE: Jillian will contact CH cmtee and ask them to review the Hot Tub
> Trial Policies doc, and then contact Catherine to put in an updated
> version.
> DONE Jillian will email the Workshop Operating Rule to Ted and see if
> there's something that's changed or out of date (fees? Shop Manager?)
> DONE: Jillian will ask Catherine to remove Trial Period from the Trail
> Period Community Meeting Time change agreement,
> http://www.gocoho.org/boa/?id=agreement&num=169
> given the NOTE from Oct 2009 that we did agree as a community to this time.
> Also, catherine should please mark this agreement as being out of date,
> replaced by the other. http://www.gocoho.org/boa/?id=agreement&num=173
>
>
>
> 3. This and Next Work Season
>
> Some swapping has happened among various meeting roles but seems like
> everything is covered, at least for now. We did have a slight facilitator
> shortage but Elph was willing to do a double-slot.
>
> Kelly is the facilitator in training and she has come to some meetings and
> meeting debriefs which is great. We should keep reminder facilitators to
> include Kelly in their meeting planning and/or in any meeting roles that
> are needed.
>
> Helen has picked up the Agenda planning job and Gail passed along detailed
> instructions to her which is great. Gail is taking a break from Process
> cmtee meetings, we miss you, and thanks for attending for so long!
>
>
>
> 4. Skills and Thrills 2015
>
> The mural implementation group met last night, after receiving a black and
> white draft drawing from Mary Thiefels, based on elements from the mandalas
> that we all did in November. The draft is off to a good start, the group
> gave some great feedback/suggestions so will see another draft. The group
> also walked around to come up with the likely location. And a great idea to
> paint a few little elements from the mandala, elsewhere in the community,
> to remind people about it.
>
>
>
> 5. Refreshing Policy Moments this summer
>
> What agreements do you think it would be useful to go over at a community
> meeting this summer?
>
> Do you know how to get to the book of agreements? It's at
> www.gocoho.org/my
> and then follow the book of agreements link. Most of them are public, if
> you want to see the private version just log in at the top.
>
> Are there agreements around the common house kids room and cleaning it up,
> was just curious.
>
> Sure, that's common house usage.
>
> MONKEY: Let's each look in the Book of Agreements at the list of agreements
> this week, and see which ones jump out at us as ones that might be good to
> go over as a group and email the rest of us with your ideas.
>
>
>
> 6. August alternative meeting about consensus
>
> The first-Wednesday alternative meeting in August (Aug 5) is slotted for
> Process education. What do you think would be useful to do at a community
> meeting, for people to learn more about how consensus works or how
> facilitation works?
>
> Please put it on your calendar so we can do something together if work
> schedules allow.
>
> I'm curious to hear about what have been the trouble spots, do a lot of
> people block?
>
> Blocks are pretty rare, the process has worked fairly well here overall,
> people have been pretty willing to listen to each other, to show up and
> talk about an issue with an open mind so that we can come up with a way
> forward as a group that everyone can live with. Not to say we have not had
> bumpy times!
>
> MONKEY: Let's think about and email each other with, what are some ideas
> about what we could do on August 5 that might be of interest to both old
> and new members.
>
>
>
> 7. Training more facilitators
>
> It would be good for our committee to put more energy in to helping new
> facilitators learn so they can be part of the facilitation group.
>
> MONKEY: what ideas do you have about how we could help new people learn
> facilitation?
>
>
> 8. Next meeting
> How about an evening between July 5 and July 8? Jillian will be out of town
> the following week.
>
> --end--
>
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