Process minutes: 2007-08-08

Agenda:

Agenda
1. check ins
2. monkey review
3. jobs for fall season
4. next meeting

Minutes:

Process cmtee meeting
8/8/07
7-8pm
Present: Gail, Catherine, Jillian

2. MONKEYS

Monkeys/Cooler/Freezer items from previous meetings:

FREEZER: bring this back for a future agenda (see minutes 9/14/05,
social expectations around parties and invitations.)

FREEZER: Process to request agenda time for discussion and brainstorm
about community meeting attendance.

MONKEY and COOLER: Process to ask minute takers to come to a process
meeting at the start of each work term to talk about the full minute
taker job description, and talk about the using names issue so they
are aware of some of nuances.

COOLER: Outreach to people not here to increase participation - I
think this came up around offering specific invitations to households
encouraging them to come. This might be something process could bring
to a community meeting, to increase awareness - committees should be
talking with folks who have strong opinions about an area or idea,
before the meeting, but also will want them to come to the meeting
itself, and a direct invitation can be very helpful.

COOLER: - the "knock on my door", do we need signals issue? Some
people use door shades, but some don't want door shades and some
don't want to worry about remembering to put it up or down. Maybe
the thing to do here is IF you have a system, tell people about it so
they know. Not that everyone needs to follow any particular thing.

COOLER:
- Discussion about how CRC members are chosen, is that working ok?

COOLER: Naming names in committee meeting minutes, reread current
guidelines, make sure they're ok for both committees and plenary

COOLER: guidelines about participation when you can't come to a
meeting - Process and Infoco have discussed previously, but not
brought anything to a community meeting. Infoco minutes have a draft
guideline.

COOLER: Another thought for the future - give people credit for being
in a facilitation guild and then that group decides who is
facilitating when - and over a year you may facilitate a lot or not a
lot but you get credit for attending the guild meetings and being at
debriefings... More flexible and would end the problems of someone
being assigned to a meeting with a topic they are vested in. (More
like the old days, of raising hands at the end of a meeting for who
will facilitate the next one!) If this season's assignments turns out
to be hard this may give us incentive to switch over to something
like this... Might be a good followup with Laird's training being
done. Might help keep a cohesive group of folks of all levels of
experience involved in facil, rather than just 8 at a time.

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MONKEYS from the previous meeting, 7/11/07

Re-MONKEY: Jillian will buy the two books from the meting minutes from 6/13.

DONE: Gail will ask work cmtee to pass along the list of who
expressed interest in process jobs.

DONE: Catherine will check in with CRC people and see if they want to
continue in Fall 2007. Would be good if they did, nice to have folks
on that for more than one term, get up to speed.

DONE: Jillian will check in with Alicia and Willie about BOA jobs,
see if they want to continue in Fall 2007.

DONE: Gail will check in with Lisa about continuing as agenda point
person in Fall 2007. Would be good if she did, nice to have the
person on that for more than one term, get up to speed.

DONE: Jillian will tweak the pre-proposal for Monday and email to Lisa

DONE: Jillian will work on finding a replacement facilitator for
herself for Monday

DONE: Gail will email Lisa and ask for 2 minutes before the break on
Monday to read a few thank-yous, and put out a stack of paper and
pens if people want to write new ones.

DONE: Catherine will email Lisa to get on the agenda and will do the
Refreshing policy moment.

DONE: Gail is going to the store on Monday and will buy a bag of
kisses or some thing else - dark chocolate is good for you.

DONE: Gail will ask buildings if they'll do A/C on Aug 1, and ask
them to email Lisa to ask for agenda time. (usually just 5 minutes,
10 if its an involved agreement.)

DONE: Gail will ask Grounds to do a refreshing policy moment at the
second meeting in August, on the Planting Trees and Shrubs Agreement.
Grounds should email Lisa to ask for agenda time.
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MONKEYS from this meeting:

MONKEY: Catherine will check in with some folks about some process jobs.

MONKEY: Gail will work on scheduling once we know who is in the slots.

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3. Work assignments for next season

Discussion about how it will work with facilitators and minute takers
for regular and alternative meetings and the number of slots and
hours we've asked for, for this coming season. For winter work season
we may need to split out the jobs into two different facilitation
signups, we'll see. The number of hours may be different - usually
facils were signing up to do two meetings in the work period - alt
facils may only want to be signing up for one. We'll do our best to
schedule people and see how it all goes, learning process.

MONKEY: Catherine will check in with some folks about process jobs.

MONKEY: Gail will work on scheduling once we know who is in the slots.


4. Next meeting
Sunday, Aug 26, 7-8pm.