Process minutes: 2013-08-05

Minutes:

8/5/2013

Process cmtee meeting
6:45-7:45
Present: Becky, Gail, Jillian, Susan King for the first section

AGENDA
Checkins
Check in with Conflict Resolution Cmtee
Monkey Review
Communication
Next work season scheduling
Skills and Thrills 2013 - Saturday, Nov 9
Next meeting

MONKEYS

MONKEY: idea - how about if we trade off, each taking a month in rotation,
and some time during our month we post a paragraph on "talk" about one book
of our choice in the community resource collection? We could take the
description from amazon or the jacket/cover if we haven't read it, that's
fine.
August: Gail

MONKEY: Bring chocolate for the summer meetings (get reimbursed from
PRocess meeting supplies) month by month:
Hope: August

MONKEY: Steering asked us to please encourage cmtees to do refreshing
policy moments.

MONKEY: idea for August if we have space on the agenda, Jillian will go
look for, and present, the everyone to pick up toys in the pedestrian way.

MONKEY: Jillian will look for and send out the email etiquette message -
the latest she can find - Rod may have sent it out most recently? Jim
Sweeton wrote it originally so it goes way back!

MONKEY: Gail will hand out the printouts and send out the emails to
schedule the Process work for the next season.

MONKEY: Gail will check in with Mary to see if she has ideas about how the
budget process will be streamlined.

MONKEY: Jillian will email Elisha to see if the first Tuesdays in the fall
will work for her.

Check in with the Conflict Resolution Committee (CRC)

Susan said that CRC is being used by GO members. Seems to go in waves.
There was a flurry at the beginning of the last two work seasons - winter
and spring/summer. And then things would slow down. Though there's always
an email here or there, someone wants to meet for a half hour or an hour to
talk through something.

Winter season - probably 4 or 5 meetings over late winter with several
groups of people. Then it slowed down. Then another flurry of things in the
late spring.

Feels like the CRC work is going ok, though very glad that Patti and Kate
are on the CRC email group now!


Communication

There was a request for Process cmtee to send out Great Oak's email
etiquette message.

MONKEY: Jillian will look for and send out the email etiquette message -
the latest she can find - Rod may have sent it out in the past? Jim Sweeton
wrote it originally.

I was going to bring this issue up too. Issue about how to communicate with
GOers and how many Great Oakers we have now who do not read email. People
are texting more and reading email less. Increasingly a problem for Work
cmtee.

The community norm has been that people read email. Great Oak's current
mode has been to try to make using email as accessible or doable as
possible (Ch computer, help from membership cmtee, etc). But at a certain
threshold, if that is not working and too many people are not using it, do
we need to switch to other methods of communicating such as paper as our
community norm. For committees that have a lot of communicating to do to
the whole community, how to accomplish that without adding too much burden.
Of course the ideal is to talk to people in person but that is only doable
for urgent situations - the day to day one-to-many communications are not
possible to do in person.

Maybe we have not hit that threshold yet, but good to be aware of the
number of people for whom system workarounds are needed…


Work season scheduling

MONKEY: Gail will hand out the printouts and send out the emails to
schedule the Process work for the next season.
Speaking of communicating - Gail does do both paper and email!


Skills and Thrills 2013

Will be Saturday Nov 9, a day of community discussion and potential
decision-making, facilitated by Laird Schaub.

Should we bring the skills and thrills topic back for decision in August,
or wait until everyone is back from traveling etc in September?

MONKEY: Gail will check in with Mary to see if she has ideas about how the
budget process will be streamlined.


Next Process meeting

Starting in Sept we'll be on Tuesdays again, 1st Tuesdays for Process and
2nd Tuesdays for Infoco.

MONKEY: Jillian will email Elisha to see if the first Tuesdays in the fall
will work for her.


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