Steering minutes: 2012-05-06

Minutes:

Minutes of Steering Committee Meeting

5-6-12



Present: Hermann, Helen, Becky H., Amy, Eric, Debbi, Gayle, Heather



Agenda

1. TS Ambassador report (Gayle)

2. Confirm meeting schedule; identify minute takers

3. Matters arising, if any

4. Committee reports





Minutes



1. TS Ambassador report (Gayle)



TS Steering reconfigured recently so Gayle didn’t visit until April 9, to
give them time to reorganize. There was a long discussion about changes to
the GO-Meals program. TS members will no longer be working in the GO Meals
program but are still welcome to participate in GO common meals. Gail
apologized for the lack of communication about the change.



The subject of a Steering Summit came up. Someone at TS suggested we meet
2x/year, but they don’t have any issues to discuss, nor do we.



MONKEY: Amy will invite Rusty t come to the next GO Steering meeting on
June 3.



2. Confirm meeting schedule; identify minute takers



June 3 – Becky H.

July 1 - Gayle

August 5 - Eric? To be confirmed



Amy sent a test message to Steering so members could verify that they are
members.



MONKEY: Amy will send instructions for joining Steering’s e-mail list.



3. Matters arising



Helen raised a concern about new people understanding what their jobs are
for the new season.



MONKEY: Gayle will follow up.



4. Committee reports



Grounds (Hermann): Major items include basketball court usage and signage.
Issue is not completely resolved. Also discussed work assignments. Orchard
expansion: Willie/Katie, Jillian, and Becky all have started orchards. W/K
requested expansion; they’d like to add 2 new trees to support pollination;
Grounds approved. Becky and Jillian have added more trees and
fruit-bearing bushes this year. Grounds has contributed funds on a limited
basis. Kate is the new Grounds convener and the committee started to bring
her up to speed on her role. Basketball, lighting, asphalt repair, and
other issues were introduced and discussed. Ted presented a revised
Grounds Mandate at a recent community meeting. Some revisions were
suggested; Grounds discussed. Mac contacted Grounds about planting
wildflowers on the slope behind #510; more clarity is needed about what he
has in mind.



Membership (Helen) – Catherine has met once with our four new members
(Kito, Judy, Brice, Iqbal) and will meet again with them soon. Catherine
took photos of the new members and will upload them to the directory. There
will be a photo station at the GO May Festival – people can have photos
updated. Ordering a water bottle with a GO logo as a prize for each work
day. In future want to provide new people with 2 buddies: one from
Membership and one from outside Membership for social contact. Membership
will update each work season or as needed: Realtor, Prospective, and New
Member packets.



Buildings (Eric): All attic venting is completed; Tribble Painting is in
progress of painting porches and colored upper stories. Comment that the
painters seem to spend a lot of time not painting (eating, on break). Let's
make sure that the job is complete to our satisfaction before paying
Tribble. Gail & Jim are having some problems with their door.



CH (Heather): Moving ahead with improvements now that middle office has
been rented to Becky G. Will be purchasing new furniture for media
room. Melisa
Schuster’s office is coming up for renewal in August. Will have a time
when people who have concerns about renting to a non-GOer can express these
to CH. Ongoing day-to-day issues, reminders needed. Made soundproofing
panels for Game Room at first work day; will install second work day.



Meals (Debbi): Talking about committee mandate. Figuring out a different
way to organize kitchen shopping because of discussion about which items
shopper should be getting, and which are responsibility of the cooks.
Talked about small appliances that might need upgrading.



Work (Gayle): Talked about job allocation/transition to new work season;
discussed work day responsibilities with work day honcho Sarah. Discussed
community work or pay issue with Adi; see minutes for details.



Process (Becky H.) – Discussed how Process and InfoCo can support F&L in
its effort bring multiple items to the floor. What kind of training to do
in 2012. Planning w/Sunward around co-hosting FIC in fall. Syndallas is
joining the committee.



F&L (Amy): Ongoing work on Master Deed: Aaron invited feedback via e-mail
and will get in touch with our attorney tomorrow. Finops items: Kathy
caught up on a backlog of truck use billing; there are plans to open
separate bank accounts for rollover funds. Addressing accounts in arrears:
discussed plan to devote significant time at 5/21 community meeting re:
household that is significantly in arrears (more than $5,000 is owed).
Agenda will include the history of attempts to address the situation. The
household may attend the meeting to make a statement, or may not. It was
suggested that they could send a written statement instead; perhaps someone
could assist by reading a draft of the statement to help clarify or point
to any missing information. F&L will present research on possible next
steps and seek community feedback. This meeting needs to happen before we
discuss the CH Loan because we don’t feel we can support a new loan to a
household that very likely will not pay it back. The CH Loan proposal is
in the works, which will need two upcoming community meetings, for
intro/discussion and decision. There is also a draft proposal in the works
for the $11K+ balance.
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