Steering minutes: 2011-11-06

Minutes:

Steering Committee Meeting Minutes 11/6/11

Present: Judith (Buildings), Pam (Membership), Debbi (Meals), Gayle (Work),
Gail (Process), Amy (F&L), Rod (Grounds)Jim (CH)Agenda:

1. TS Ambassador Report

2. Jobs for next season
-- Convener
-- TS Ambassador


3. Requests for Critical Needs Funds
-- Judith: $100 to tune piano
-- Mary : Support for Steps

4. Concerns

5. Committee Reports

6. Next Meeting Roles (Dec. 4)
-- Minutes - Gayle
-- Membership Rep - Catherine


TS Ambassador Report -
Nothing to report. Gail will attend their 11/14 meeting. Check in about
guest room usage rules. Get an update on their common house progress. Rusty,
from TS, will be at Dec. GO Steering Committee meeting

Jobs for next work season -

Convener: Should convener, who is designated as GOCA president, also hold
another community office? This has happened in past. Amy will continue on the
condition that someone else will pick up any "messy" issues.

TS ambassador - Judith will volunteer

Critical Needs Fund -

Tuning Piano - Status - still belongs to Hope. Seems to have been played
more since it was moved to dining room. Caring committee will cover cost of
tuning.
Steps - Mary has requested funds for steps. Steering Committee would like
additional information before considering request.


Concerns -

Feeling that our community process has broken down - personalized exchanges;
facilitators not handling well. Committees need to prepare better. Steps
proposal came to Grounds, they considered and turned it down. The issue went to
CRC. Compromise suggested. But this compromise did not come to community
meeting. What about CRC confidentiality?
Were there 3 bids? Information not being shared - community not aware of
all sides. Don't accept a proposal until it is known how to pay for it.

Consensus sometimes seems to be arrived at by intimidation. Some members
felt attacked. Check in with Diana about including this issue in Skills &
Thrills agenda. Gail will alert Process about the concerns. Remind
facilitators to be more aware - beware of putting product over process.

Committee Reports -

CH - floors done, trimmed budget request in improvements line, JG not steering
rep for next work season, Heather coming on

Building - Window well meeting took place. Several short term solutions
proposed. A plastic cover has been put over one of Becky & Hermann's window
wells. Next project is bathroom fans - have 2 bids for venting work.

Grounds - CH lawn underway, more next year. Garden is now under grounds
umbrella.

Membership - revising mandate, updating current directory. If you would like a
different picture, let Sarah know. Working on a directory of past members.
Caring committee would like a meals account for when meals are delivered to
those who are sick or in need.


Meals - Have asked for more regular financial reports. Adi can provide amount
owed to meals and amount meals owes to cooks. Meals biller can give checkbook
balance. Considering buying a pot rack for kitchen.

Work - working with Prypleshs about their participation. Work days went well,
trying to identify what still needs to be done. Working on an upcoming agenda
item, what happens when people don't do their assigned work.

Process - Skills & Thrills is coming up. Will work on agenda item to remind
folks about two meeting process for decisions and about stand asides. Becky
Hoort will be Steering rep next work season.

F&L - Working on bookkeeping, master deed, deciding on local bank. Reworking
mandate.

Next meeting - Dec. 4
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