Steering minutes: 2011-09-04

Minutes:

Sorry these are so late. I thought I had already sent them out.

Minutes of GO-Steering Meeting

9-4-11



Present: Gail (Process), Rod (Grounds), Jim (Common House), Sarah
(Membership), Debbi (Meals), Amy (Finance)



Written committee reports submitted by Gayle (Work), Judith (Buildings)





1. Follow up on items from GO/TS Summit on 8/13/11



a) Motorized scooters. TS has had problems with them; does GO need a
policy? Decided no, not until we have definable problem. We already have
an understanding that motorized vehicles of all kinds are strongly
discouraged from the pedway; so this would only be an issue in the parking
lot in any case.

b) Sharing GO Truck with TS Grounds Committee for limited use, only for TS
Grounds Committee business. Decision made to do this. Rod will follow up
with Stan at TS.

c) Information re: insurance on shared garage. Rusty sent this to Amy,
who will bring it to F&L for review. Rusty is seeking additional
information, which will be forthcoming.



2. Review of Steering Committee Mandate



Copies distributed; brief discussion about items that are now out of
date. Decided
to review this at home and send suggested changes or concerns via
e-mail. Revisit
at next meeting.



3. Minute takes for remaining meetings



October: Jim

November: Gail

December: Gayle



4. Committee Reports

a) Grounds

a. Not happy with asphalt crack repairs. Company coming back to look.

b. Redesign of Native Plant area on CH South Lawn: expert came out; Ted
has design; project will kick off on Fall Community Work Day(s)

c. Stairway on sledding hill to provide access to walkout doors of
units: proposal submitted to Grounds. Grounds considered; rejected for
several reasons. Revised proposal will be submitted.

b) Meals

a. Schedule done!

b. Changed nights for Meals; eliminated two Tuesdays

c. We’re invited to TS meals on Thursdays

c) Common House

a. Bids on flooring continue. Hope to install while weather warm enough
to open windows to air out.

b. Media Room. Heather will head up a task force to decide on Dish vs
Comcast subscription and to provide clearer instructions on how to use
equipment

c. Online Room Signups – Debbi is honchoing the determination of what
the system should look like and evaluating what exists that might work

d) Membership

a. Revised mandate on September 19 agenda

b. Xi’s buddy is Catherine

c. Jay & Tracy’s unit sale will close on Sept. 9. Interior painting
will wrap up soon. Introduction of new members forthcoming.

e) F&L

a. Reserve Fund Spending Policy brought forward recently for feedback;
now reworking and may be presented again on 9/19

b. Discussing new bank for GOCA and Meals

c. Exploring costs for outsourcing bookkeeper job

d. Carl handing bookkeeper reins to Kathy this weekend

e. F&L and Finops members would like more training; suggestion that all
members of the Board get some basic financial training

f. Annual budget process about to begin, led by Rod

g. Master Deed work to be completed by end of year

f) Process

a. Working on Community development days; did a dot storm of ideas but
other ideas welcome

b. Next meeting Sept. 12 - not usual date

g) Buildings

a. Fire suppression

b. Window wells

h) Work - last met 8/28

a. Remaining steps for the Fall 2001 work season: A reminder was sent
by email and flyers were posted on the CH doors. Finalizing the meals
schedule is pending TS assignments; they did mesh their jobs allocation
process with ours but did not realize the lead time we needed to make the
schedule but they will adjust for next time. The swaps for the Grounds
Committee was completed with a couple of follow up tasks.

b. Fall Work Day planning: Patti is the coordinator and is managing
Oct. 1 and Debbie is managing Oct. 22. Willie is creating a Google document
for committees to report the jobs they would like to have done.

c. The labor review process has been completed and the committees have
the information to review for adjustments if needed. Who is responsible for
work and how it is modified was put off to complete how much and what work
we do. We will review the information provided at the March community
business meeting to begin planning.

d. Regarding the continuing problem with getting committee conveners and
have depended on luck in the past. We need to discuss this issue and ideas,
i.e. reducing the hours and increasing the benefits and also get Process
Committee input.

e. For the Winter 2012 work season, we will start planning on Oct. 1.
Willie will be moving off the Work Committee so we need to be looking for a
4th person and will be looking at preferences.

f. Next Work meeting is 9/11/11.


Next Steering Committee meeting is October 2 at 5 pm in the GO Sitting Room.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://gocoho.org/pipermail/steering-minutes_gocoho.org/attachments/20110919/d21ac7a9/attachment.html>