Process minutes: 2011-07-12

Agenda:

Sorry, just realized I had never sent out the final version, thanks,
-Jillian

Minutes:

Process meeting
7/12/2011
6:45-7:45 pm

Present: Gail, Becky H, Nicholas, Jillian

1. Checkins
2. Monkey Review
3. Next work season review
4. Fall community event, next steps
5. Next meeting

1. Checkins

2. Monkey review

COOLER: Process will look at our agreements in the BOA and make a list of
what should be marked expired, and ask other committees to do so as well.

MONKEY: At announcements at every meeting just remind people, about writing
thank-yous and about putting pet photos on the thank you board. Also, a
reminder that if someone wants to appreciate something but doesn't know who
did it, they can post a thank you note on the thank you board.

WORKIN: Jillian, Rod, Patti, Elph, Gail, Nicolas, Becky H, Judith will write
thank yous and put them in Great Oaker's cubbies, including the Thank you,
to whom, for what, from who. Ideally two a week but the main thing is just
keeping it in your awareness and doing it when moved to do so.

Re-MONKEY: Jillian and Gail will write answers to the draft self-evaluation
questions before the next meeting. Then we'll pass it along to Infoco and
let them do it. And then see what we think of the questions and answers and
if we want to pass it along to other committees.

MONKEY: Jillian will email agenda planner a request for an item in the
August meeting, 15-20 minutes, to work on the idea for the fall community
weekend even. We can list the current ideas, brainstorm more ideas, and then
dot storm.


3. Next work season

Jillian filled out the online jobs for Process cmtee on Sunday. Heard back
from facilitators and most CRC people. Did not hear back from Kate Long so
hopefully she is ok with being on CRC again since she's pre-assigned. (Note,
come fall we should meet again with CRC and see how its going.) As far as
Process members Judith is going to focus on Buildings cmtee and other work.

1 Process convenor (2)
2 Process committee members (2)
1 PRocess steering rep (1)
3 CRCers, (2)
4 minute takers, (1)
7 facilitators each fall season (instead of 6), (1.5)
1 Agenda planner, (1)
1 Infoco convenor, (2)
2 Alt meeting leaders each fall season (instead of 4), (.75)
1 Book of Agreements tech, (2)
1 Book of Agremeents agreement entering and minutes cleanup, (1)
1 Archivist, (1)

Advertising Alt meetings more would help more people plan to come. Should
advertise Pam's August meeting, will be very fun - our first official
off-campus alt meeting.

Job allocation meeting may be July 24, Jillian could go. Gail will be out of
town.


4. Next steps for the Fall 2011 community weekend event

Ideas that have been mentioned to Process:

Parking
(Some GOers feel we do not have a community-level parking issue, that much
of the time we have plenty of parking, or that perhaps the issue is more
parking is wanted on the west side.)

Work
(However if the process we're starting now works, we may not need it)

Emergency preparedness / sustainability
(Came up at the last alt meeting. There's a lot of written material out
there already about this, so a subcommittee could draw on that and work on
what the group focus could be for a day long event)

Home care and repair
(Suggested recently)

Community art project
(Idea was very popular last year. Question of how to make it big enough or
easy enough to involve everyone.)

Good to remind people of the date as well, 2nd weekend in November,
11/12-11/13 (may only be on 11/12).

MONKEY: Jillian will email agenda planner a request for an item in the
August meeting, 15-20 minutes, to work on the idea for the fall community
weekend even. We can list the current ideas, brainstorm more ideas, and then
dot storm.


5. Next meeting
Infoco is not available to switch to the second Tues as of now. One of our
regular facilitators (Tammy) always has Liam on the 2nd Tuesdays since Eric
always has a meeting.
So, next Process meeting will be 2nd Tues in Aug will be August 9.


-end-
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