Steering minutes: 2011-06-12

Minutes:

Steering Committee Meeting Minutes 6/12/2011

Agenda: Parking
Committee Reports

Present: Amy - convener (F&L), Judith (Buildings), Gayle (Work), Pam
(Membership), Debbi (Meals), Rod (Grounds), Jim (CH), Gail (Process), Nicholas
(guest)


PARKING

Ted has done a survey about parking, number of spaces, and empty spaces at
night. There is an average of 10 open spaces each night, all on the east end.
He has sent a copy of his results to the Grounds committee.

Grounds committee feels that Ted's parking report is a good faith effort to help
anyone who wants to start an adhoc group to consider the issue of parking.
Grounds does not feel it is the body to mover the issue forward.

There was a feeling that the information gathered by Grounds should be shared
with the community and especially with the members who raised concerns about
reserved spaces. There was a concern that those who would like action taken are
not clear on the way to do this. It was suggested that Amy, Steering convener,
and Jillian, Infoco convener, review the report on parking and meet with the
members who are concerned to help them understand the current parking policy and
what steps they should take if they want changes made.


COMMITTEE REPORTS

Membership: have been busy with welcome ceremonies for new members and goodbyes
to high school graduates, and to Alex who moved to Montana. The committee have
been working on the new member packet and on revising their committee mandate.

Work - working on the labor budget concept, especially on the number of hours
people are willing to work and the number of hours jobs are given. Ad hoc
committee met last week and came up with a process to present to the community.
They will be asking the committees to make a presentation on the jobs they
request. At the 6/20 community meeting, they will explain the process. Time
has been requested for the July and August business meetings to review and
discuss the committee job reports.

Meals - left off job of grill cleaner on Spring/Summer survey - Eric has taken
on that task. Work has been asked to find replacements for some of his other
job assignments.
- discussion of number of meals - coming to June business meeting (40
min.) Mary and/or Debbi will present.
- $900 that was thought missing was never there.

Grounds - native plants area - will try to come up with new approach, Ted is
working on it. Garden committee - would like to have water available. Wed. am,
Mary meeting with Township utility director to talk about putting in a separate
line and also talking about possibility of removing the hot boxes.

CH - repairs - sinks at east end supplying only hot water; part has been
ordered.
compressors on air conditioners in the east end not working properly;
have called Robertson-Morrison. They are not able to come until 6/20. Will
come earlier if there is a cancellation.
refurbishing - new couch in kid's room; will get similar couch for
media room when money is available; improved floor coverings in game room; and
sitting and media rooms. Representative from Lowes came to measure. Committee
will get pricing from Lowes, and decide how much can be done this year.

Process - The stack of items coming up for discussion at community meetings is
getting longer. Please let Infoco know of items coming forward for future
agendas for community business meetings to be sure of getting meeting time.

F&L - reserve fund and updates to master deed.

Buildings - Judith taking Alex's place on Steering. Venting bathroom fans -
$52,000. too much! CH needs expansion tank.

Fixed Hermann and Becky's fire suppression system. Others in building where
work on the system is being done will be notified when work is being done.
Strobe light never got installed in Craig's unit.

Budget - will consult with F&L about process.

A proposed joint steering summit with Touchstone has been suggested for July 9.
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