Process minutes: 2011-04-12

Minutes:

Process meeting
4/12/2011
6:45-7:55 pm

Present: Jillian, Gail, Willie for part

- Checkins
- Monkey Review
- Creating the schedule for the minute takers, facilitators, and alt meeting
leaders for the summer
- Update from Willie on the Book of Agreements
- Next meeting
- (did not get to this, next meeting) evaluating ourselves as a committee,
as a next step in creating a general committee evaluation process


1. Checkins

2. Monkey review

Monkeys from previous meetings:

Re-MONKEY: CRC will work on developing an agenda item that would help build
personal connections among GOers.

COOLER: Process will look at our agreements in the BOA and make a list of
what should be marked expired, and ask other committees to do so as well.

COOLER: create powerpoint presentations for some community agreements, as a
different kind of refreshing policy moment.

WORKIN: Jillian, Rod, Patti, Elph, Gail, Nicolas will write at least 2 thank
yous a week and put them in Great Oaker's cubbies, including Thank you, to
whom, for what, from who.

MONKEY: At announcements at every meeting just remind people, about writing
thank-yous and about putting pet photos on the thank you board. Also, a
reminder that if someone wants to appreciate something but doesn't know who
did it, they can post a thank you note on the thank you board.

Monkeys from this meeting:

MONKEY: Gail will send out the summer schedule to the Process workers

MONKEY: Jillian will email minutes guidelines to minute takers

MONKEY: Jillian will email our new Process members and see if our usual
meeting time, 2nd Tuesdays, 6:45-7:55, works for them.

3. Scheduling

Spent time figuring it all out. This seemed to meet everyone's requests:

May 4: leader: Becky facil: Tammy minutes: Amy
May 16: facil: Patti, Jillian minutes: Vincent
June 1: leader: Susan facil: Elph minutes: Alex
June 20: facil: Elph, Alicia minutes: Catherine
July 6: leader: Megan facil: Elph minutes: Vincent
July 18: facil: Patti, Tammy minutes: Alex
August 3: leader: Pam facil: Alicia minutes: Catherine
August 15: facil: Elph, Jillian minutes: Amy H

MONKEY: Gail will send out the summer schedule to the Process workers
MONKEY: Jillian will email minutes guidelines to minute takers

New Process counted members are: Judith and Becky Hoort, welcome!


4. Book of Agreements

Update from Willie. He added a feature to archive previous versions of
ageements so we can see what changed and when, and in future we can tell who
made a change, but that will take more work. Right now, any new changes you
make, it will take the old version and archive it. For most documents there
is only the one version. But a few documents do have multiple versions. You
can click on a link at the top and it will show you what changed between the
two documents. And there's a comment space - when someone saves a new
version, it asks you to leave a comment as to why you're making the change.

Next project he was going to work on is a smaller one, when you go to view
an agreement, would be nice if on the right it showed you a quick and easy
link to the minutes from the meeting where it was consensed upon and maybe
reference the other meetings where it was discussed. Would aid in
investigation. Would not appear when you printed the document. Sounds good.

Last thing - annual review of the priorities. Willie has a list of ideas on
a wiki page. He has them grouped into high and low priorities.

TS is thinking of using the software for their own Book of Agreements.
Willie was thinking maybe if others are using it then the coding can improve
and maybe others will start using it too etc.

Seems good for Willie to do an annual review of gocoho.org/my/ at a
community meeting.

Most of the functionality is in place. Top priority now is to make it easier
to use and to share.

Discussion about features. Idea to migrate to a different web hosting that
would allow one login for all GO features.

Thanks for the continued work on the BOA.


5. Next meeting
Second Tuesday, May 10
MONKEY: Jillian will email our new members and see if 2nd Tuesdays works for
them.
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