Process minutes: 2011-03-08

Agenda:

Process meeting
3/8/2011
6:45-7:45pm
Present: Gail, Jillian

Agenda:
1. checkins
2. monkey review
3. Check in on Pet Board and Thank-yous
4. Summer work season
5. Evaluating committees
6. next meeting



1. Checkins

2. Monkey review

Monkeys from previous meetings:

Re-MONKEY: CRC will work on developing an agenda item that would help build
personal connections among GOers.

COOLER: Process will look at our agreements in the BOA and make a list of
what should be marked expired, and ask other committees to do so as well.

COOLER: create powerpoint presentations for some community agreements, as a
different kind of refreshing policy moment.

WORKIN: Jillian, Rod, Patti, Elph, Gail, Nicolas will write at least 2 thank
yous a week and put them in Great Oaker's cubbies, including Thank you, to
whom, for what, from who.

MONKEYS from this meeting:

MONKEY: At announcements at every meeting just remind people, about writing
thank-yous and about putting pet photos on the thank you board. Also, a
reminder that if someone wants to appreciate something but doesn't know who
did it, they can post a thank you note on the thank you board.

MONKEY: Gail will send out a reminder about alternative meeting leaders
needed for Summer. Jillian has a document with ideas GO generated a while
back, Gail will let Jillian know if she doesn't have it.

MONKEY: Jillian will send out a heads-up that Process is seeking new
committee members.

MONKEY: Jillian will follow up with Sarah and Catherine about facilitating
next season.

MONKEY: Let's answer the three "evaluation" questions ourselves at our next
committee meeting. We'll use our mandate, which we redid recently.

Minutes:

3. Check in on Pet Board and Thank-yous

Trying to do the thank-yous! Some weeks I'm better than others.

I find that since its winter I am not out and about enough, and in the
common house enough, to see what people are doing. But I did do one today.

Just have to keep reminding myself. Doesn't have to be anything big and
unusual.

A few more pet photos went up, but still no dogs up on the board! Funny.
Contest, dogs vs cats! We have several dogs that looks somewhat alike. When
the weather is warmer I can go around and take some pics! Or hire a teen as
Patti suggested.

MONKEY: At announcements at every meeting just remind people, about writing
thank-yous and about putting pet photos on the thank you board. Also, a
reminder that if someone wants to appreciate something but doesn't know who
did it, they can post a thank you note on the thank you board.

4. JOBS, Summer 2011

Jillian's been emailing with potential facilitators. Gail wants to not be a
counted member so we can get more new people, but she will still come to
meetings, thanks Gail! She will still be steering rep for Process.

Amy H wants to do minutes but wants to take a break from facilitating. Mary
King also wants to continue with her other work rather than facilitating.
Jillian has emails out to Catherine and Sarah about facilitating.

1 Process convenor - Jillian
2 Process committee members - leave both open (Gail says she will still
come, yay!)
1 Process steering rep - Gail
3 CRCers - Alicia, Susan, Kate Long
4 minute takers
6 facilitators - Jillian, Elph, Patti, Alicia, Tammy,
1 Agenda planner - Gail
1 Infoco convenor - Jillian
4 Alt meeting leaders
1 Book of Agreements tech - Willie
1 Book of Agreements agreement entering and minutes cleanup - Heather (we
agreed to keep this the same person for at least a year - it was not
getting done otherwise.)
1 Archivist - Gail

MONKEY: Gail will send out a reminder about alternative meeting leaders.
Jillian has a document with ideas, Gail let Jillian know if she doesn't have
it.

MONKEY: Jillian will send out a heads-up that Process is hoping for new
committee members.

MONKEY: Jillian will follow up with Sarah and Catherine about facilitating
next season.


5. Evaluating committees

Here are the questions we came up with before. (See notes from when we
discussed this at our 12/2010 and 1/2011 Process meetings.)

Draft of questions we could ask on an "evaluation form":

1. Do you feel like your mandate expresses what your committee's role is,
and that that role is important to the community's functioning? If not, what
changes would you make?
2. Do you feel appreciated by the community. If not, any ideas on what could
help?
3. How do you react when a concern or issue is brought to you?

Issue, do committee members feel they have a responsibility other than
coming to meetings? There is always work that needs to be done outside of
meetings. Who will do it if the commitees members don't? Who can they
delegate to? Its not always possible to separate out jobs ahead of time into
specific work-credit jobs, but sometimes it may be.

I think we should ask ourselves these questions first.

MONKEY: Let's answer these three "evaluation" questions ourselves at our
next committee meeting. We'll use our mandate, which we redid recently.


6. Refreshing Policy Moments
In general they do seem to be useful and can spark helpful discussion to
remind ourselves about why we agreed to what we did. Are there any
refreshing policy moments we should do at the next community meeting? Not
that come to mind.

FWIW we've been having some good discussions in our cohousing seniors group.
Want to bring a discussion to a community meeting, no requests or proposals,
just to talk. Why cohousing is good for seniors, and why seniors are good
for cohousing. And, an issue that the seniors group has talked about -
understanding that seniors don't want to be grouped together, "stereotyped",
each person is unique, each wants to ask for help when they want and need it
etc.


7. Next meeting
2nd Tuesdays, so April 12, 6:45pm
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