Process minutes: 2011-02-15

Agenda:

Process meeting
2/15/2011
6:45-8pm
Present: Gail, Rod, Jillian, Elph, Patti, Nicholas

Agenda:
1. checkins
2. monkey review
3. Pet list idea
4. any planning needed for this Monday's community meeting (facils: Patti
and Elph)
5. next steps on appreciation and "cohouser of the month" ideas
6. continuing discussion on document storage questions
7. checking in on date to meet with CRC (2/23)
8. next meeting
(ran out of time for next steps on how to evaluate committees, see notes
from 1/11 meeting at next process meeting.)


1. Checkins

2. Monkey review

Monkeys from previous meetings:

Re-MONKEY: CRC will work on developing an agenda item that would help build
personal connections among GOers. Talk with CRC about this at next month's
meeting.

Re-MONKEY: Process will look at our agreements in the BOA and make a list of
what should be marked expired, and ask other committees to do so as well.

COOLER: create powerpoint presentations for some community agreements, as a
different kind of refreshing policy moment.

COOLER: Discussion item about Convenor jobs at a community meeting -
overlaps with Work cmtee

COOLER: Labors of love, monthly list and prize drawing? Appreciations for
some workers at the end of each work season, take nominations? For jobs well
done within the system, and best labors of love or other contribution?

MONKEY: Each of us to read through these draft committee evaluation
questions and either bring suggestion for additional questions or edits to
the next PRocess meeting or email to Process.

MONKEYS from this meeting, 2/15/11

MONKEY: Gail will announce at next meeting to put up pics of your pets on
the bulletin board, labeled with the pet's name and the owners name. Next
step might be to hire a teen to take pics if not enough happen on their own.

MONKEY: Gail will also remind people about please use the thank-you board. A
common element in many cohousing communities, important to have and to use.

MONKEY: Patti will send out the email draft agenda for the 2/21 community
meeting.

MONKEY: Elph will make door signs for the 2/21 community meeting and will
ask Aaron about Tevo.

MONKEY: Jillian, Rod, Patti, Elph, Gail, Nicolas will write at least 2 thank
yous a week and put them in Great Oaker's cubbies, including Thank you, to
whom, for what, from who.

MONKEY: Jillian will email the community. Explain this is what we're going
to try - writing two thank you's a week to put in Great Oakers cubbies
(including their name, what we're thanking them for and our name) and we'd
love it if other people do it too. To create a stronger culture of
thankfulness.

Minutes:

3. Pet list
Fun community building thing.

Idea, employ a teen member to go around and take pics of pets, if people
aren't getting to it?

MONkEY: Gail will announce at next meeting to put up pics of your pets on
the bulletin board, labeled with their name and owners name. next step might
be to hire a teen to take pics if not enough happen on their own.

MONKEY: Gail will also remind peopel about the thank you board. A common
element in many cohousing communities, important to have and to use.



4. Any planning needed for this Monday's community meeting (facils: Patti
and Elph)
Went thru the agenda. Patti and Elph facils. Discussed items.
Two items up for decision, important to mention that.
Icebreaker idea to play the igloo TV segment. Aaron Tevo'd it.
MONKEY: Patti will send out the email draft agenda for the 2/21 community
meeting.
MONKEY: Elph will make door signs for the 2/21 community meeting and will
ask Aaron about Tevo.



5. Appreciations

We had some email discussion about this and helpful suggestions.

As an icebreaker we had people write thank yous and post them on the thank
you baord. Would like to have something more continuous. Also at the end of
each community meeting there is a "thank you" and evaluation time - we could
expand the thank you not just for the meeting but for things that have
happened since the last meeting.

Cohouser of the month idea - got input that that might not be the way to go.
But having little public displays of appreciation might help.

Reminding people to say nice things to eachother, and mean them - to look
around and notice, and then specifically thank people for, what's being done
well. It can really take effort to notice that and then follow through. It
is so easy to see what is not working so well and complain about it to
someone else.

Idea, that maybe as a community we should talk about the subject too - are
we happy here, do your neighbors make you feel happy, do you feel
appreciated, what would make you feel more loved or appreciated? IMO a lot
of people seem to be hiding from the community these days. Could be party
winter though.

We should appreciate Sari for teaching us to appreciate winter! And Alan.

Idea at my work is to have everyone commit to an extra 1 or 2 or 3 or 5
thank-yous over a month. We could buy a bunch of thank you cards and leave
them in a central location and everyone do one a week and put it in
someone's cubby and work up to 3 a week. Could be a box with other things -
tattoos or stickers. Just to recognize someone's contribution.

Being GreatOakFull

Has to be realistic, have to state what you're thanking them for for it to
mean something.

And, by thanking people you create a sense of innate thankfullness that
helps the giver probably more than it helps the receiver. Don't miss that
part, its important.

Some people are very prominent about what they do. But there are many people
who are quieter. If you never even see someone you don't often remember to
appreciate what they do.

How do we start? We need a core number of people who commit to doing it on a
regular basis. 10 to 20 people doing it would be more excellent. They can
just leave post it notes in people's cubbies.

Thank-you note should include:
Thank you, to whom, for what, from who

Important for it to be authentic.

Do we all commit to doing this? Yes, from Jillian, Rod, Patti, Elph, Gail,
Nicolas.

MONKEY: Jillian, Rod, Patti, Elph, Gail, Nicolas will write at least 2 thank
yous a week and put them in Great Oaker's cubbies, including Thank you, to
whom, for what, from who.

MONKEY: Jillian will email the community. Explain this is what we're going
to try - writing two thank you's a week to put in Great Oakers cubbies
(including their name, what we're thanking them for and our name) and we'd
love it if other people do it too. To create a stronger culture of
thankfulness.

Could put a basket out there and people could put supplies in it to use -
fun papers, scraps, but can just use anything, post its, whatever.

Idea, use photos as a one-time thing - take a pic of someone doing something
that you appreciated, and print it out and use that as the card.


6. Process Document Storage
Jillian started a Process section on the wiki page. No info from Elph yet
about other solutions, to address issues around storing PDFs, excel files,
powerpoint presentations, movies etc.


7. Conflict Resolution Cmtee, to meet with Process on 2/23

Jillian has been working to find a date when it would work for CRC to meet
in person, with whoever from Process can be there.
Goals of that meeting:
(1) talk with CRC about how it's been going in the last year
(2) talk about and set next steps on how you will introduce/train Kate about
what you do on CRC. Alex would like to rotate off in May.
(3) talk about a potential community building agenda item


8. Next meeting
Process with CRC on Wed 2/23, 7pm
Regular Process meeting, 2nd Tues, March 8, 6:45-8pm

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