Process: Infoco minutes: 2010-12-07

Minutes:

Minutes of InfoCo Meeting

12-7-10



Present: Elph, Gail, Amy





1. December 20 Community Meeting



No one has requested agenda time, so the meeting will be cancelled.



MONKEY: Gail will inform the community in her role as agenda planner.



2. Discuss winter schedule



Facilitators: Alicia, Amy, Elph, Jillian, Patti, and Tammy

Alternative meeting leaders: Becky, Catherine, Kate, Tammy

Minute takers: Alex, Amy, Patti, and Tom



Gail heard from everyone except one facilitator, one-minute taker, and one
alt meeting leader.



Alternative meeting leaders will be:



Weds. 1/5 – Tammy

Weds. 2/2 – Catherine

Weds. 3/2 – Kate

Weds. 4/6 – Becky



Facilitators (Minutes)

Weds. 1/5 – Amy (Sarah)

Mon. 1/17 – Patti & Elph (Amy)

Wed. 2/2 – Alicia (Patti)

Mon 2/21 – Jillian & Patti (Alex)

Weds. 3/2 – Tammy (Tom)

Mon 3/21 – Amy & Alicia (Tom)

Weds. 4/6 – Elph (Alex)

Mon. 4/18 – Tammy & Jillian (Patti)



MONKEY: Gail will inform the community in her role as agenda planner.



3. Alternative Meetings: What is the facilitator’s role?


We drafted notes as a first step in creating a checklist for facilitators of
Alternative Meetings. Later we could do the same for business meetings.





Checklist for facilitators of Alternative Meetings



Good planning makes a good meeting!

- Meet with the leader and any other people involved

- Pre-meeting publicity: be sure to work with the leader to get
information out in advance

- Develop an agenda, even if it’s more like a plan. Decide whether to
include announcements.

- Remind the minute taker and the childcare providers of their roles

- Plan to set up microphones; arrange for mic runner as needed

- Arrange for timekeeper and/or scribe if needed (facilitator is
responsible for making sure needed roles are filled)

- Discuss with leader how room should be set up, then guide others in
getting it set up in time for the meeting, and make sure room is cleaned up
afterwards

- Determine what supplies are needed; help obtain as needed.

- Work with leader to plan a closing for the meeting. An evaluation is
one option.

- Facilitator is there to help manage any conflict that comes up. One
of the facilitator’s roles is to make sure the group is aware of the
guidelines we have established, such as the Communication Pathway or Meeting
Guidelines.



4. InfoCo Mandate (tabled until Amy has time to work on the draft).
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