Process: Infoco minutes: 2010-05-04

Minutes:

Minutes of InfoCo Meeting

5-4-10

Present: Jim, Mary, Jillian, Elph, Gail, Amy, Alicia, Malcolm, Langston



1. Check-in re: 5-5-10 Alternative Meeting



Tammy is leading a food-centered meeting. It is well organized so Jim will
just be on “fetch-and-carry” duty. Jillian is subbing to do minutes.



2. Check-in re: 5-17-10 Business Meeting



Alicia and Mary are convening. The major 45-minute agenda item will be
about the Reserve Study, presented by F&L.


Two parts to the meeting: 1) Education; 2) Discuss revisions.



EDUCATION PIECE: What the Reserve Fund Is and Is Not



MONKEY: Amy will send out Reserve Study for advance review. This is the
document we’ve been using for three years. Amy will encourage people to
focus on reading the beginning and end of the document and just scan the
photos in the middle as time permits. Amy will invite members to send her
questions in advance, and we’ll do our best to get written answers put
together in a handout. This will NOT be a discussion on e-mail.



At the meeting, provide time for additional questions.



REVISIONS

It’s time to revise this document. Elph requested and received some
feedback from committees, but also heard a strong request for input before
the study is taken very far.



Why revise?

There will be some changes in the math equations and we will be paying Paul
to do this. These changes will be based on several years of real data. We
have a sense of what the real rate of inflation has been and what we really
spent, and when.



We may also want to add/delete/change items, such as new things that have
been built, things we’ve forgotten, and things we didn’t consider before,
such as the washers and dryers. Invite people to generate new ideas about
what we should put money away for that are not currently doing.



There may be ideas that we can get general agreement on, though not consense
on yet. Similar to the budget, where we chunk things up, and agree on many
pieces before there is a final full decision.



Also on the agenda:



Catherine asked for 10 minutes to welcome Kate Long as a new member and Alan
Vasquez as a new teen member. This could be the icebreaker. No one
wanted to add any additional agenda items.





3. Future topics for InfoCo



- How facilitators can deal with emotion and conflict during meetings.
How to be an ally with someone in a minority position. We have some
materials on this.

- Facilitator training for more people in the community. What is next
step? Do training ourselves? Hire someone?

- Could InfoCo put together a brief training on consensus
decision-making and offer it to new members? We have a lot of new members
now, and we offer very little training for new members. We could assist
Membership with this. Committees could each do their part. Maybe once a
quarter. Or maybe do half the sessions one quarter and the other half the
next quarter. If curriculum is developed, anyone on the committee could do
it. Membership is working on revising the buddy system.



MONKEY: Amy will send the Prospective Member Packet to Infoco. Put this on
our agenda for the next meeting.





4. Matters arising.



Process meets next week on Monday instead of Tuesday.



Future comty meeting agendas: Willie has a 40-minute presentation planned
about GO On Line Resources.



5. Future meetings



First Tuesdays at about 6:20 (bring your dinner).
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