Great Oak Community

---------- Forwarded message ---------nFrom: Justin Schott <jbschott at gmail.com>nDate: Mon, Mar 21, 2022 at 8:00 PMnSubject: draft community m...

Hi All,nnHere are draft minutesn<https://docs.google.com/document/d/1GNIr1FFKCNsHCCAZP0-J8vw_AaIwW77jP-FF9VFxRow/edit>,nplease let me know if yo...

Please let me know if there are any edits before Thursday and I'llnfinalize.nn*Meeting minutes link*n<https://docs.google.com/document/d/1Lk-8MIS6v...

Please let me know if there are any edits before Thursday and I'llnfinalize.nn*Meeting minutes link*n<https://docs.google.com/document/d/1Lk-8MIS6v...

Great Oak Cohousing Community Meeting MinutesnMarch 2, 2022nnPresent: Bill D., Gail G., Catherine, Syndallas, Olas, Tammy, Hope, Kelly,nHermann, Wilie, Erik, Sharon, Jeff H., Andrew, Megan, Pat, Rosella, Judith,nMarta, Fatima, Debbi, Susan K., Gayle, Eric, Katie, Thomas (Touchstonenmember), Annie, MalcolmnnFacilitator: SyndallasnMinutes: CatherinennAGENDAn5 - Welcome / Introductions / Agenda Reviewnn15 - Icebreakernn20 - Update from Dr. Sharon + Q and Ann5 -Announcementsnn30- What COVID practices and restriction agreements do neighbors need/wantnin GO's shared spaces?nn15- Community COVID practices next stepsnn5 - Thanks and closingn

Great Oak Cohousing Community Meeting MinutesnMarch 2, 2022nnPresent: Bill D., Gail G., Catherine, Syndallas, Olas, Tammy, Hope, Kelly,nHermann, Wilie, Erik, Sharon, Jeff H., Andrew, Megan, Pat, Rosella, Judith,nMarta, Fatima, Debbi, Susan K., Gayle, Eric, Katie, Thomas (Touchstonenmember), Annie, MalcolmnnFacilitator: SyndallasnMinutes: CatherinennAGENDAn5 - Welcome / Introductions / Agenda Reviewnn15 - Icebreakernn20 - Update from Dr. Sharon + Q and Ann5 -Announcementsnn30- What COVID practices and restriction agreements do neighbors need/wantnin GO's shared spaces?nn15- Community COVID practices next stepsnn5 - Thanks and closingn

Hi,nnHere are the minutesn<https://docs.google.com/document/d/1cvOt5v6niKiC0GCY6RcDDwbH5pmElm2CPhePIZ8Ne9U/edit?usp=sharing>nfrom our February m...

Minutes of 2-2-22 Great Oak Community Alternative MeetingnnLeader: ElphnFacilitator: JilliannMinutes: AmynnnPresent: Elph, Hermann, Olas, Marta, J...

Minutes of 2-2-22 Great Oak Community Alternative MeetingnnLeader: ElphnFacilitator: JilliannMinutes: AmynnnPresent: Elph, Hermann, Olas, Marta, J...

1/19/22 Community meetingn6:30-8pmnFacilitators: Daniel & ElphnMinutes: JilliannnAgendanWelcome, Introductions, Agenda Review, Brief Update on COVID from Sharonnvia DanielnGrounds item 1: Disposition of Tent - discussion - Mac (for Grounds)nAnnouncementsnGrounds item 2: Oak Trees by Garages - discussion - Mac (for Grounds)nGrounds item 3: South Patio Area - discussion - Mac (for Grounds)nEvaluation & ThanksnPresent: Elph, Olas, Jillian, Daniel, Malcolm, Hermann, Rossella, Nikki,nJeff, Gail, Suzette, Becky G, Amy, Polly, Drew, Gayle, Becky H, Katie,nWillie, Erik, Syndallas, Marta, Megan, Annie, Eric,nnWELCOMEnHad hoped to have an update from Sharon but has to teach tonight, howevernDaniel checked in with Sharon, and she said that likely we have about 2nmore weeks of higher case loads but news is good in that its clearer thatnit is less dangerous variant than with previous strains.nnGROUNDS ITEM 1: Disposition of Tent - discussion - Mac (for Grounds)n(Original Grounds email pasted in at the end of the minutes.)nnWe had purchased 2 tents and added as a reservable item on gather. $800 inndonated funds and $500 from steering funds. 2 tents up at first, then majornwind damage, then taken down, original tents were basically destroyed.nTevah was able to get a return and exchange through amazon. So then we gotntwo white tents, for one of them the cloth parts are in boxes in thencommunity garages, and the other one got put up for a year or so.nnWe only have usable poles for one tent (poles were bent on one). All polesnare on the lawn.nnOver the year there were a few reservations for story time, but hard fornGrounds to tell how much it got used. Currently that tent is disassemblednbehind the workshop, and stakes still in the ground. The only feasiblenindoor community space to store it is high up in workshop, which would be anlot of work to get up there and don’t know if it would ever come downnagain. Should we re-home it now? Since so many were involved in paying fornit / getting it etc Grounds wants input about what people want to do withnthe tents.nnClarifying questions?nnWasn’t the tent also used for storage of some neighbor’s furniture for anwhile?nnThat was not the intended use but it did get used for storage at one point.nnIt did get some use for story time purposes.nnIt sounds like its cumbersome to put up and take down, what does it take?nnI’ve done it with the help of at least 2 other people, its not all that badnwith 4-6 people. The first time we did it it took longer to figure it outnand do all the securing. When we drove the stakes in the ground last timenwe were sure it would be very strong. Which was why we left the stakes innplace. Probably 3 hours with 6 people at most, now that we know how to donit, if I had 6 people could probably do it in an hour but securing it wouldntake additional time.nnWhat was it used for other than story time?nnAnyone have any other info on uses?nnMy memory of part of why it was purchased was parents with young kids werennot sure what fall schooling would look like. We were even talking aboutnhiring a teacher, we just didn’t know. And in the end our schools were ablento step up and provide better learning experiences in fall 2020 than theynhad in spring 2020.nnRight, was a great idea in case needed, and then it came down to if it gotnused or not.nnDiscussionnnI just want to know what to do with it? I would lean toward donating itnsomewhere. Anyone have ideas about locations to donate?nnDrew: I’ve been texting with Megan and Andrew about a small concert seriesnin the summer in the playfield. Andrew offered to maybe store it in hisngarage for a while if we decide to move forward with it? But currentlynAndrew does not actually have space. I think we could leave all the polesnoutside. We might also be able to throw out some items from cmty garagesnthat we don’t need.nnMy opinion, first I’d like to find a way to keep it and a place to storenit, and if we can’t, then try to sell it, and if we can’t, then donate.nnIf the community has a use for it that’s great. I’d hate to store it fornyears and then throw it away. So if we can imagine a likely use for itnthat’s great. FYI if it comes to selling it I might have a buyer. (Erik)nnDoes grounds have time to wait?nnGetting it done before mowing starts in spring would be the main timeline.nnI just want us to have a plan if we are keeping the tent. Not just, oh itnwould be nice but I will take the lead / take responsibility, I will donthese things here is the plan. If we don’t have that no one will takenresponsibility and I worry nothing will happen.nnIdea to put cones over the tent stakes if needed.nnTASK: Daniel will talk with Megan, Drew, Andrew about this and then willncommunicate with grounds.nnANNOUNCEMENTSnnThe meals scheduling survey is open now, it closes sat night, please fillnit out if you have a meals job.nI just did it, took me 2 minutesnnVery hard to think about anniversary party with pandemic issues. We’ll havento get close to the valentine’s day date and see what’s happening. Pleasenbe in touch with Megan or Andrew or Meg if you have thoughts about thenparty.nnGROUNDS ITEM 2: Oak Trees by Garages - discussion - Mac (for Grounds)n(Original Grounds email pasted in at the end of the minutes.)nnOak trees by the garages are becoming a concern, esp ones on the SE cornernbecause they are starting to overshadow panels and also encroaching onngarages themselves and need to be trimmed back. Not clear if roots are anfuture risk. The surprising thing is that covering only a small amount ofnpanels drastically reduces the output, impacting our $63,000 investment.nnDemo of the web site showing the solar panel and shade problem, where onenpanel shuts down the whole string of panels.nnGrounds was not aware of this until summer 2021 when Erik alerted us thatnsolar output was going down (Erik has that job to monitor). Sept 2021,nMonster trees came in, and said the trees chosen were too large for thenspot and would cause long term damage to garages as well as solar panelsnand recommended taking them down now and planting smaller trees. In Octn2021 grounds got a second opinion, from Guardian, the group walking aroundnwith the arborist wanted to talk about keeping the trees so Guardiannfocused on how to trim them. And, Guardian said they are adolescent treesnthat are 25 feet now and will at least double in height. Arborist said innshort term we could trim them every year to reduce shading and garagendamage but said we’d need to take them down at some point in future if wenwant to have functioning solar panels and they could do damage to garagenfoundation once roots get thicker and we find out where the roots are. Alsonlater Grounds realized the group meeting with Guardian, and thereforenGuardian, didn’t know how the solar panels worked and how much small shadenimpacts output. And a couple people pointed out that the Guardian treesnperson incorrectly identified the trees as other than oak but another kindnof large tree. Moving the panels did not seem reasonable to grounds. At endnof the email pasted in below is a transcript of the first Monster treesnvisit.nnClarifying Questions?nnAre we sure that the problem with the solar panels is due to the trees? Itnwould suck to cut down the trees and have the solar panels still notnnErik: Yes it is certain. The shading is affecting the output. Not a hugennumber right now but it will get bigger. Maybe 10% right now.nAll due to the trees?nPretty sure yes.nnBecky G: We do have a transcript from the meeting with Guardian treenservice too but it is quite long, 1.5 hours of talking in the freezingnrain. It is out there if people want to read through my best efforts withnreally bad audio.nnWhat are the potential solutions here?nno Do nothing: the trees will get bigger they will overshadow our solarnpanels and our output will drop a lot and damage to garagesno Trim the trees away from the garages every year but otherwise lettingnthem grow to adulthood so will have major solar panel shading and mightnhave foundation damageno Continue to trim for a few years and when we can’t keep them fromnovershadowing solar panels cut them down and replace with something smallern(but more expensive to remove bigger trees)no Removing some trees now and plant smaller brush now and then cut downnbigger trees once we have something established underneath themno Remove the big trees now and replace with more appropriately sized treesnnFacilitator summary:no Do something around trimming each year that still leaves the trees innplace forever; this does not address foundations or shading of solarnpanels.no Do something around trimming for a little while, and then take trees outno Take the trees out: take them out now or take them out a little laternafter underplantingnnDo I remember reading correctly that a couple of the trees maybe are notndoing well because of their location?nnGuardian tree expert said that because of their locations they would notnget as big as they normally would but still would get significantly biggernthan we would want for that space given the solar panels and closeness ofngarages. But trees were currently healthy.nnIs the roots issue a certainty? And how far in future?nnThat is a big unknown. In theory not a lot of water getting to their roots.nBut there is the seam between asphalt and curb, water may be getting innthere and roots may be going there following that. One of the experts saidnthat it looks like it was already buckling one of the curbs. I don’t thinknwe had any more specifics other than that as the roots get thicker and thennthey will expand and push up curbs and foundations if that’s where thenroots went.nnWould it not be the case that if we were to trim for years, the shape wouldnlook awkward when compared to the beautiful oak by the garden?nnIn relation to planning some smaller trees and leaving the big ones there –nwould it be difficult to not damage the smaller trees when trying to getnrid of the bigger tree and its roots?nnWould it be difficult to plant smaller trees properly in these small spacesnthere is the root system of the larger tree? On the west side there isn’tnreally much space even to plant a small tree. So it seems to me we need tonget rid of the larger trees in order to plant the small ones.nnOne of the issues is that bringing people out to remove trees does costnmoney so having that done piecemeal will cost more.nnOpen for discussion and questions too.nnDo we know when the garages are shingled? When that happens the solarnpanels need to come down and then we could move them?nnAre we talking about removing one tree? All the trees?nnWe want input about all. All the trees around the garages that are going tonget big can cause problems in different ways.nnGlenn and Syndallas ID’d trees and Guardian did misidentify a number ofntrees so we need to keep that in context. And the Monster tree guy, thentree he described was a burr oak not a shingle oak, he mentioned acorns thensize of golf balls but that is a burr oak and this is a shingle oak. I wantnus to be thinking about what we’re cutting down. I have some info aboutnoaks. Syndallas read aloud a passage about oak trees, how we need oaks andnthey provide food and protection for species, that oaks aren’t just anothernplant. We’re talking about cutting down the oak trees without firstnunderstanding what we’re removing. Oak trees are wonderful. Yes we need tontalk about the solar panels and garages but we also need to talk about whatnwe might be killing.nnOther thoughts to share?nnIf we were to take the solar panel energy question out we would stillnremain the mistake of too large of trees there, need to preserve the garagenbuildings too. It was a poor choice of trees for those locations and soonernor later we will pay more for removing them later?nnI agree with what Syndallas just said but can the trees be moved? Are theyntoo big to move? I know at Sunward a few years ago, the hawthorn in frontnof Drew and Polly’s came over from sunward via their bobcat. And thenredbuds from Sunward by TS garages.nnGrounds asked about moving the trees, asked Guardian trees. Guardian saidnat this size they don’t recommend it, it is very expensive and they tendnnot to survive at this size so she felt this would waste our money.nnDrew: I went to a training recently about using an Air space – start withnexcavator around dripline and then they use a high powered airhose to blownsoil off and using that technique they can transplant fairly successfully.nProbably only possible on the trees in SE corner. But with those two treesnthey might be able to, but would be expensive.nnWhat is lifespan of solar panels?nnGuarantee 20 years but typically last 30 years. So 20+ more years.nnIn terms of the curbs recently people talking about trying to tighten upnthe spaces of asphalt, making narrower spaces to cause people to go slowernin parking lot. Meaning I don’t care about the curbs, maybe we’ll be movingnthem later anyway.nnRegarding trees covering solar panels - why do we have the solar panels,nsounds like we have them to save the community money.nnThese are trees planted in the wrong place – not healthy for trees or solarnpanels or garages. I’m pro tree and would love to see oaks around campusnbut that site is not a good one for them. As point of comparison. My 12nsolar panels in 1 year have saved the equivalent of 52 planted trees innCO2. We could do some math comparing our solar loss and our panels but thenbenefit per year of solar panels is far more in terms of CO2.nnBut what kinds of trees are we talking about when you say 52 trees. 18nyears of growth on these trees.nnThis is an example of a way to do long term investments to keep ournassociation fees lower – we did this one, it was a big one. We are about tonreap the benefits for us and for future members.nnI think taking a small step and trimming the tree in question to see how itnaffects the solar panels is the way to go right now. It gives us moreninformation to make the decision. We could do the trimming ourselves . Wencould do it now and see the summer numbersnnIn current Smithsonian mag article about old growth forest – time ofngreatest sequestering carbon is final 50 years. We want whatever is growingnthere to be able to get to be mature for the long term. Another way to looknat the environmental impacts.nnFacil: In addition to the concerns you have or the truths you want tonnegotiate, if you have something that leads to a solution that makes sensento you please share with Grounds committee.nnThere are so many sides of this issue that IMO it will be impossible toncome to a solution if we try to measure all these aspects. Whatever we donwill need to be a mix of bad and good.nnPost meeting update: Syndallas requested that more information be includednin the minutes about oak trees, as well as an email comment to Grounds fromnGlenn since Glenn could not attend the meeting tonight. These are at thenend below the three pre-meeting info items grounds sent out.nnGROUNDS ITEM 3: South Patio Area - discussion - Mac (for Grounds)nnLong been a space of unrealized potential. Now surrounded by dying viburnumnand brush. Laundry drying rack that is popular and may be enough interestnto double that capacity but not enough room. Crabapple trees getting oldnand producing very few leaves and rubbing against CH. Grounds has somenideas listed in email below. We need some imagination and labor to reinventnthis area. What do you think?nnClarifying questions?nnIs there money for this?nnThe usual grounds work stuff, nothing in reserve for it in particular, butnit does not have to all happen in 2022, could plan it this year. Groundsnhas a $4k savings account and some could be used for that.nnWould this reimagining need a professional landscaper, or thinking that wencould do so as a community?nnThat is the question – do people care enough about it? Right now the spacenis not great and it would be nice to make it better.nnThumbs if you want to make it greater? Lots of thumbs.nnDiscussion:nnI have over a couple of work seasons spent time trimming out there and Inknow many others have too. So I just want to say having had to trim againnand again and again and that does not fix it, I don’t think trimming is thenanswer.nnAgreed. Plus a lot of the bushes are viburnum which are dying anyway. Sonthis is a good opportunity.nnSuzette: Esp in light of covid great to have more outdoor spaces that arencomfy and usable. Love the idea of outdoor cooking spaces, some comfynseating and some shade. Could hang out and play cards. I’d be up fornhelping plan and make it happen.nnBecky G: I loved the idea of outdoor cook area. Arborist did suggest thisnwould be a great location to add new service berries; the ones on interiornof cmty not doing well.nnOlas mentions hey maybe if we had a tent!nWe might want something more permanent but that is interesting.nnOther thoughts on this?nnI would just caution that whatever we come up with we think about lownmaintenance as far as landscaping. We have lots of things that do neednmaintenance and don’t always get the maintenance they need, please justnkeep in mind.nnOne advantage of south facing wall, mostly windows, in wintertime when wenuse CH dining room whatever we do outside should still allow for light toncome in in wintertime – shade sails that can come down etc.nnWe should not necessarily be bound by the shape of the brick patio. Wencould always change that, make it bigger or smaller or change shape.nnPlug for comfortable outdoor furniture that is inviting.nnIf we have ideas how should we share them with grounds and how tonparticipate?nnEmails to grounds are great and if anyone wants to lead discussions that’snawesome.nnI was talking with others a bit ago about possibility of adding a sunroomnin future, extra space in CH.nnAnyone willing to take on a honcho kind of role to help get the ballnrolling?nnWho would like to participate in discussion and offer strength to project?nNikkinSuzettenElphnDrewnDanielnKatienWillienGailnnSo that is an initial list interested in discussion.nnAny other discussion about south patio area?nnIf we could incorporate it into any kitchen design plans?nAlso what is rest of CH lawn used for, any other things to tie into.nnSuzette: Kitchen redesign group – not much action for a while, trying tonfind people willing to do work, finding contractors and appliances, andnanyone willing to give a quote has been difficult.nnWillie: Design proposed has changed little over the last few years, happynto share itnnnEVALUATIONnnLike best? Do differently next time?nnLiked Elph’s summaries during the solar panel and tree itemnnLiked the background work shared and creativity and that none were urgent,nand, it seemed like the whole meeting could have been the solar panel /ntree item.nnLiked the details shared ahead of timennGood facilitation!nnYay Malcolm for presenting 3 items in 1 meetingnnVery informative, lots to think about in the coming monthnnExcellent research and presentationnnThanks Erik for being available to share infonn

Minutes of January 5, 2022 GO Community Alternative MeetingnnnPresenter: MegannFacilitator: JilliannMinutes: AmynnnPresent: Megan, Jillian, Marta,...

Minutes of January 5, 2022 GO Community Alternative MeetingnnnPresenter: MegannFacilitator: JilliannMinutes: AmynnnPresent: Megan, Jillian, Marta,...

12/17/2021nThe Token: Skills and Thrills Season, Introductory Meetingn7-7:30pm zoomn7:30pm- pick up books and cheesecakes at the common house north patio, tonmusic!nnPresented by the Great Oak anti-racism group:nCatherine, Syndallas, Megan, Andrew, Jillian, Elph, AmynnPresent: Catherine, Syndallas, Megan, Andrew, Jillian, Elph, Amy, Gail,nNancy, Hermann, Keith, Debbi, Fatima, Fonsea, Annie, Olas, Meg, Judith,nKatie, Becky G, Becky H, Gayle, Willie, Malcolm, Bennie, Eric, Daniel,nnAgendanWelcome and overview of eveningnIcebreaker gratitudesnHeartweaving by MegannOverview of the next six months and what we’ll be doingnClarifying questionsnBooks and Cheesecake on the CH north patio!nnGratitudesnnAnnie: Jake is performing in the magic flute tonight, grateful we can watchnfrom Ann Arbor!nHermann: Grateful for my brave sister who has a few more weeks to live,nstill has a sense of humornGali: SunshinenNancy: To be here with GailnGayle: LifenBecky H: For my nice home in this nice communitynFatima: Very little covid in the communitynKatie: In our household have managed to stay relatively healthy and sanenWillie: My wifenBecky G: Snuggly blankets on the couchnMeg: My sister Bethie, her baby is due today, boy will soon be born! Felicen(sp?)nDebbi: Caring and smart veterinariansnJudith: Beautiful weather we’ve been havingnMalcolm: Wife, life, office, patients, community, and just got my boosternFonsea: Happy to have gotten my boosternOlas: Solid internet that allows me to help clients and makes this meetingnpossiblenMegan: My son Mario has grown into such a capable, thoughtful, silly andnplayful young man. And so grateful for the hottubnElph: Winter because it is a time to reset and restorenCatherine: All the people in my family, friends, community who just listennto me and help me feel betternKeith: Warmth of the sun and warmth of communitynJillian : So many things, hard to choose just one, but one is that I cannwork from homenAmy: For all of you and having you as neighbors and for Malcom and fornNemo, and Melanie arriving tonight!nSyndallas: Grateful for all of you and that my doggie is still around andnwill get to go Xmas day hiking with himnAndrew: To be in this communitynnHeartweaving Guided Meditation led by MegannnThoughts on why we do anti-racism work, which Syndallas and Catherinencollected from neighbors:nn- I want everyone to feel welcome at Great Oak.n- I want to stop unknowingly hurting people and be part of change for thenbetter.n- To heal and repair relationships with BIPOC (Black Indigenous and PeoplenOf Color) neighbors.n- As a white person I need this work in order to reclaim my full humanity.n- Healing my trauma and disconnection from learning racism.n- I want to stop absorbing racist beliefs and ways of being.n- I want better personal relationships with the BIPOC people in my life.n- I want to work for change as a whole human being.n- I want to invite BIPOC friends and family to Great Oak and not be worriednthat they will feel unwelcome and subject to aggressions (micro and macro),nespecially Black adults, teens and children.nnCatherine: Planning group made a mistake right away, with the first flyernwe made. In the book The Token, Crystal Byrd Farmer has a chapter callednsomething like, “I’m your new Black friend.” On the flyer we used thatnwording and wrote that she was our Black friend. A community member pointednout that was inappropriate for us as a white planning group to claim her asna friend. In the book Crystal is talking about herself and her frequentnexperience of being the only Black person in a space. And she has chosen tontake on that role as a “token” and to educate people. So on the flyer wenwere taking it out of that context. And in the context of racism a lot ofnus as white people have an inclination to talk about the Black friends thatnwe have, as if that’s a badge of not being a racist, and this had that feelnto it. So we redid the flyer. We learned from that. And we appreciate thentime and energy the community member gave to point out the mistake. Sorrynwe didn’t catch it but grateful for the opportunity to learn and do better.nSuch a perfect example of trying to do the work, getting tripped up by ournown racism but just learning from it and supporting each other through it.nWe’ve all learned racism, which is not our fault, but we have anresponsibility to unlearn it. In the context of our neighborhood, we made ancommitment to be good neighbors. We want our neighborhood to be better,nbetter for the marginalized people who live here or visit here.nnMegan: the neighbor called us out. That’s part of the work and we have tonkeep doing that for each other.nnWe all have our own personal reasons for why we do this work, but thisnseemed a good opportunity to share how much we have to learn!nnSyndallas:nCrystal Byrd Farmer does give us some considerations to take in at thenbeginning. Everyone will get a copy of this in your book. 4 points tonconsider:nn

Hi all,nnDraft minutes are below and attached. Please let me know if you have anynedits by the end of Sunday.nnthanks,nJustinnnnn*GO Community Meeting...

Hi all,nnDraft minutes are below and attached. Please let me know if you have anynedits by the end of Sunday.nnthanks,nJustinnnnn*GO Community Meeting...

Minutes of 11/15/21 Community Business MeetingnnnFacilitator: MarynMinutes: AmynnnPresent: Nancy, Mary, Eric, Gail, Hermann, Nancy, Jillian, Becky ...

Great Oak Community Meetingn11/3/21nFacilitator: AmynMinutes: Jillian (with assistance from Andrew during the Grounds item)nnPresent: Amy, Damian Rivera from Sunward, William Bennett (Andrew’sntenant), Syndallas, Marta, Andrew, Gail, Gayle, Fatima, Judith, Pat, BeckynG, Becky H, Elph, Olas, Kelly, Hermann, Megan, Catherine, Keith, Polly,nWillie, Fonsea,nn

Great Oak Community Meetingn11/3/21nFacilitator: AmynMinutes: Jillian (with assistance from Andrew during the Grounds item)nnPresent: Amy, Damian Rivera from Sunward, William Bennett (Andrew’sntenant), Syndallas, Marta, Andrew, Gail, Gayle, Fatima, Judith, Pat, BeckynG, Becky H, Elph, Olas, Kelly, Hermann, Megan, Catherine, Keith, Polly,nWillie, Fonsea,nn

Minutes of 10/18/21 Great Oak Community Business MeetingnnFacilitator: MarynMinutes: AmynnnPresent: Mary, Becky G., Hermann, Becky H., Susan King, ...

Great Oak community meetingn10/6/21nFacilitators: Syndallas, DanielnMinute taker: JilliannnPresent: Syndallas, Daniel, Hermann, Jillian, Malcolm, Pat,...

Great Oak community meetingn10/6/21nFacilitators: Syndallas, DanielnMinute taker: JilliannnPresent: Syndallas, Daniel, Hermann, Jillian, Malcolm, Pat,...

Great Oak Community Business MeetingnWednesday, September 1, 2021nMinutesnnnPresent: Susan, Syndallas, Jillian, Annie, Hermann, Gail, Amy, Judith,nMa...

Great Oak Community Meetingn8/16/21n6:30-8pmnnFacilitator: Amy with assistance from Becky G. in “finger storm”nMinutes: JilliannnPresent...

Hi all, these are the final minutes from our June 21 business meeting.nThere were no edits suggested to the draft version sent out.nI apologize for th...

Here are the final minutes, with the addition of the proposal text at thenbottom per Elph's suggestion.nn- JustinnnnnAgenda for 6/10/21 Community (special) meetingnFacilitators: Amy and JilliannMinutes: JustinnnAttending: Amy, Jillian, Justin, Syndallas, Elph, Gail G., Hermann, BeckynH, Olas, Marta, Dale, Debbi, Sharon, Susan, Judith, Eric, Pat, Suzette,nNikki, Gayle T., Dan, Kathy, Tammy, Annie, Malcolmnnn10 minutes: Welcome, Introductions, Agenda Review, and a super-quicknone-word-answer icebreaker!nn30 minutes: Proposal to Re-open the Common House for Vaccinated Great OaknMembers (**text included in the Appendix of these minutes)nintro / disc / potential decision, Sharon and Syndallas for ad hoc CovidnGroup and Steering (proposal also attached as a PDF)nnProposal from Steering; advised by ad hoc Covid committee (Sharon,nSyndallas, Mary)nnPresentation (Sharon & Syndallas)n• Want to take on the first stage of re-openingn• Clarifying only for fully vaccinated individuals, still requiresnmonitoring for symptoms and not entering CH if have anyn• People who are unvaccinated can still enter the CH with their HH / podnwith masking and social distancingn• Allows time to clearly communicate the details before adoptingn• Proposal does not address cleaning standards or other precautions, shouldnhappen in wider conversation about people outside GO, not vaccinatedno Envision revisiting this conversationnnClarifying questions:nnElph: Does this policy change the current usage agreements around closednrooms, not lingering, etc.? We have limitations on room use, reserving innadvance, not lingering.nnSharon: Does not address those, did not want to be too bignnSyndallas: CH committee, champions, ad hoc Covid committee could work onnfiguring this out for specific room access, could look at access tondifferent rooms. Can address this in our next meeting in two weeks. Somenwill depend on cleaning.nnElph: So for today, this is just about being able to go maskless, but notnchanging how we can use CH?nnSharon: Yes, more opportunity to think through that at 6/21 CommunitynMeeting. We can hear more concerns and interests during the discussionnsection of this meeting.nnBecky H: Confused about the language, does this mean someone from TS canncome into CH with a mask?nnSharon: Just addresses GO residents; doesn’t address or change policyntoward non-GO residents.nnJudith: Are we proposing people over 12 who are fully vaccinated can comenin CH?nnAmy: Yes, anyone not vaccinated (for whatever reason) need to follow thenguidelines in the proposal.nn[Sharon: Added clarifying language to the proposal to reflect questions andndiscussion]nnnProcess Feedback:nnDale: We both strongly support this. Becky is concern about the combinationnof meeting on a non-meeting night and a one-night decision. Dale concernednabout the process of it not being very clear that this was intended to be anone meeting decision. Becky and I are not asking for delay, but that in thenfuture decisions like this should be made with notice and on a regularnmeeting night.nnNikki: It seems strange not to open all the rooms at the same time, why gonthat slow and not just open it? We’re splitting hairs that are not worthnsplitting.nnSharon: Didn’t see being able to do all of this without taking two meeting.nThought it would take too long for one, and starting in July would be laternthan it needs to be. Figured we would get this piece out of the way andnrevisit the additional steps to open up next month.nnBecky H: Would feel more comfortable if proposal says “fully vaccinated”n[says in one spot but not in background].nnHermann: Procedural concerns may affect how we feel about this; suggestnwaiting until June 21st based on feedback from Dale and Becky.nnSusan: Understand there will be a lot of concerns and we need communitynconsensus. The longer we wait, the more potential problems we take on. Thisnis private property, we can make our own decisions. But if not mandated bynCDC, state, or other authority, we could be in for a headache of peoplenpushing back who want to use this. We need to be cautious but we also neednto be timely.nnOther discussion:nnOlas: Would really appreciate five weeks not to use the exercise room, wenalready clean and would really like access.nnDan: Concern about signage – will it be clear that this is not openingneverything up, potential to lead to slippage.nnSharon: Extra time is added for us to work on email and signagennnFacilitators responses:nnJillian: If I were hearing concerns about the proposal, I would feel likenwe might need to push back a decision, but hearing about what we are notngoing further to do, not a concern with this small piece. Feel ok with notneveryone being here knowing we will get to the usage piece in the future.nnAmy: Any strong concerns about language changes or the process?nnn CONSENSUS IN FAVOR OF THE PROPOSALnnnnStraw poll (for ad hoc committee): Prefer that GO resident vaccine statusnbe provided by:n- showing vaccine card once (11%)n- attesting to vaccine on google sheet once (42%); already catalogued bynKen Wintersn- allowed based on honor system (47%)nnn5 minutes: Announcements and stand up and wave your arms stretch breaknnDebbi: request for steering reps to stay on for 5 min after this meetingnfor schedulingnnSusan & Sharon returning to GO on Monday!nnJillian: Happy hour on north patio tomorrow (Friday), 5-7pmnnnn40 minutes: Sharing and discussion about what the community wants to havenin an additional proposal about Guests, and what the needs are fornunvaccinated GO member kids and adults. This part of the meeting willnlikely include a few straw polls using the Zoom polling function, and, timenfor people to share concerns and ideas, to help inform Steering. Info /ndiscussion, Sharon and Syndallas for ad hoc Covid Group and Steeringnn1) Use by non GO residentsnnSuzette – reasonably assured that when we say we’re vaccinated, we knowneach other well enough to operate with trust. My sister, might extendntrust, but not a friend. Think about concentric circles, might requirenwriting names and addresses, etcnnSyndallas – what about numbers of guests? State guidelines are going away,nwe should think about them.nPat – in a restaurant, I’m often asked for name, info, phone, for contactntracing if cases occur. See this for people who are not residents of threenco-housing communitiesnnTammy – do we have a mechanism for designating someone as part ofnhousehold? how do we decide who counts, who doesn’t?nnNikki – should also discuss cases and positivity dropping precipitously,nespecially in Washtenaw County (now at risk level A). May be moot soon,ndon’t need to deprive ourselvesnnElph – think concentric circles of contact is not the right way to thinknabout it, adds complexity and requires collecting info. Retail doesn’t donthis – you can go into a store if you attest to being vaccinated; but staffnhave to show proof because there for whole day. We don’t have staff, shouldnapply to us, toonnEric – worst case scenario. What happens if someone unvaccinated comes in,ncoughs on vaccinated people (and some unvaccinated), what is the realnthreat or are we just worried?nnSharon – variants are making this more of a mild roulette game, eventuallynvariants may be able to break through vaccination, not sure which variantnor when. This is why getting cases down is important, reduces virusnevolution. Don’t know how long it will hold, how risk levels will change.nnJudith – will allergy attacks make people think I have Covid.nnSharon – no, CDC definition is symptoms have to have arisen anew.nnJustin – don’t see difference between residents and guests who arenvaccinated, don’t need different treatment.nnAmy – would like to see decisions about people who are closed to us for anspecial status (returning students, close family, etc)nnnStraw poll (for ad hoc committee): Prefer that vaccine status of GUESTS benprovided by:n- showing vaccine card once (29%)n- attesting to vaccine on google sheet once (41%)n- allowed based on honor system (29%)nNote that poll did not include an option to exclude guests, require masks,nor limit group size or types of guestsnnn2) What about kids and others who can’t be vaccinated?nnSyndallas – also wonder about having more guests in general if that is anconcern, esp bringing other kids innnTevah – would like to see summer events hospitable for people who can’t benunmasked inside CH. Situation is the same elsewherennJustin – support continuing outdoor access, kids can manage for a few morensummer monthsnnn3) Groups / size limits, both inside and outsider?nnSharon – planned outdoor event can quickly turn indoors if it rains / getsntoo hotnnEric – understand apprehensions but would like to get back to some level ofnnormalcy where we can do game day (was averaging 20-30 people) with smallngroupsnnMarta – would like to host groups of meditators in the game roomnnSyndallas – want to push a little - can I invite 100 kids and parents fornan event?nnDebbi – Syndallas’ question is very different from what Eric and Marta arentalking about. I’m not personally comfortable, but I can also stay out ofnCH during those times that are limitedt; I can control that and am ok withnit if announced ahead of time. But 100 people running around creates ansituation I can’t control contact with others.nnHermann – difference between 10 meditators in the game room and a big dancenparty.nnDan – groups (even outdoors) will mean people using the bathrooms, wouldnmean we need to get back to cleaning themnnSharon – thankful for people volunteering ideas, concerns, wishes to informnad hoc committee. Harder to create broader policy and reach consensus. Goodnto have better sense for boundaries.nn5 minutes: Evaluation and thanksnnAmy – thanks to the ad hoc committee for deep thinking and expertisen(twinkles)nnJillian – generally like to give more lead time for one meeting decisionnbut didn’t realize it would bennSusan – not going for a one-meeting decision for other usage questions,n6/21 is for discussionnnnAPPENDIX: (Google doc link)nnProposal to Re-open the Common House for Vaccinated Great Oak MembersnnBackground:nGiven the recent changes in CDC COVID19 guidelines and the State ofnMichigan changes to building guidelines, the Ad hoc Covid committee isnrecommending that we open the Common House to fully vaccinated Great Oaknmembers.n

Minutes of June 2, 2021 Great Oak Cohousing Alternative MeetingnnLeader: KatienSupport: SyndallasnMinutes: AmynnnPresent: Syndallas, Hermann, Olas...

Minutes of June 2, 2021 Great Oak Cohousing Alternative MeetingnnLeader: KatienSupport: SyndallasnMinutes: AmynnnPresent: Syndallas, Hermann, Olas...

Great Oak Business Meeting Minutes 5/17nnnTentative Agenda for 5/17 community meeting:nFacilitators: Jillian & SyndallasnMinutes: CatherinennPresent: Catherine, Jillian, Syndallas, Sharon, Justin, Hermann, Gail G.,nAmy, Becky G., Gayle T., Marta, ‘Olas, Becky H., Susan, Justin, Suzette,nWillie, Debbi, Elph, Mary K., Pat S., Megan, Tevah, Dan, Nikki, Dale,nKatie, Annie, Kathy, Malcolmnn* * * *nAGENDAn2 min. Welcome, Agenda Reviewnn5 min. Introductions / quick name-sharing icebreakernn25 min. Report from Sharon and Q&Ann5 min. Announcementsnn40 min. Buildings - Water Metering proposalnIntro & Discussion - Justin for Buildingsnn10 min. If time allows: Community conversations in small groupsnn2 min. Evaluation and thanksnnThere will be a brief facilitator debrief after, all welcome.n

Happy Monday! Draft minutes are below and attached.nnnThanks,nnJustinnnnn*GO Community Meeting DRAFT Minutes *n* April 19*th*, 2021 *nnnFacilitators &...

Happy Monday! Draft minutes are below and attached.nnnThanks,nnJustinnnnn*GO Community Meeting DRAFT Minutes *n* April 19*th*, 2021 *nnnFacilitators &...

They are below and attachednnnnn*GO Community Meeting Minutes April 19th, 2021 *nnnFacilitators – Mary, AmynnMinutes – JustinnnGuests R...

GO Alternative Meeting 4/7/2021nnPresent:nAndrew, Patti, Amy, Hermann, Marta, Jillian, Katie, Malcolm, Keith, BeckynH., Mary King, Megan, Olas, Glennn...

GO Alternative Meeting 4/7/2021nnPresent:nAndrew, Patti, Amy, Hermann, Marta, Jillian, Katie, Malcolm, Keith, BeckynH., Mary King, Megan, Olas, Glennn...

Willie summed the evening up as a good mix of broccoli and dessert. Thendetails of both foods are below and attached. Let me know if you have editsnor...

Great Oak Alternative Meetingn3/3/2021n6:30-8pmnnClassical Music Appreciation, and Virtual Orchestra ConcertnnLeader: Andrew NnFacilitator: Daniel TnMinutes: JilliannnPresent: Andrew N, Daniel T, Jillian, Amy, Malcolm, Gail, Judith, Marta,nGayle, Megan, Hermann, Mary, Glenn, Fatima, Becky H,nnA year or more has passed now since most of us have attended a livenperformance of any kind, least of all an orchestra concert. In lieu ofnattending live performances with all their richness of experience —nincluding the social aspect — it’s easy to forget that we still can haventhe next-best thing: a virtual orchestra concert! (streamed audio)nn

Great Oak Alternative Meetingn3/3/2021n6:30-8pmnnClassical Music Appreciation, and Virtual Orchestra ConcertnnLeader: Andrew NnFacilitator: Daniel TnMinutes: JilliannnPresent: Andrew N, Daniel T, Jillian, Amy, Malcolm, Gail, Judith, Marta,nGayle, Megan, Hermann, Mary, Glenn, Fatima, Becky H,nnA year or more has passed now since most of us have attended a livenperformance of any kind, least of all an orchestra concert. In lieu ofnattending live performances with all their richness of experience —nincluding the social aspect — it’s easy to forget that we still can haventhe next-best thing: a virtual orchestra concert! (streamed audio)nn

2/15/21 Great Oak Community meetingnFacilitators: Dan & JilliannMinutes: AmynnnPresent: Jillian, Dan, Suzette, Syndallas, Gail, Sharon, Susan, ...

Great Oak Community Alternative Meetingn2/3/21n6:30-8pmnAlternative meeting leader: MalcolmnFacilitator: SyndallasnMinutes: JilliannnPresent: Malcolm,...

Great Oak Community Alternative Meetingn2/3/21n6:30-8pmnAlternative meeting leader: MalcolmnFacilitator: SyndallasnMinutes: JilliannnPresent: Malcolm,...

Great Oak Cohousing Business Meeting Minutes 1/18/21n6:30pm via ZoomnFacilitators: Syndallas and JilliannMinutes: CatherinennPresent: Syndallas, Jil...

Agenda:nWelcome, Introductions, Agenda ReviewnDr Sharon COVID Presentation and Q&AnCOVID Leadership Review - infonCH Opening Agreements ReviewnAdd...

Community Meeting Minutes for November 4th, 2020nnAttendance: Syndallas, Willie, Jillian, Marta, Hermann, George, GailnGraham, Becky Hoort, Amy Harris & Malcolm, Suzette, Gayle Turner, Elph,nOlas, PollynnAgenda:n

We approved the 2021 budget and finished 30 minutes early - go team! Draftnminutes below and attached, please send any edits or questions.nnThanks,nJu...

One addendum- Bob/Nikki was late arriving.nnSuzettenShe/her/hersnnn> On Nov 16, 2020, at 7:38 PM, Justin Schott <jbschott at gmail.com> wrote...

Community Meeting Minutes for November 4th, 2020nnAttendance: Syndallas, Willie, Jillian, Marta, Hermann, George, GailnGraham, Becky Hoort, Amy Harris & Malcolm, Suzette, Gayle Turner, Elph,nOlas, PollynnAgenda:n

Great Oak Community meetingn10/7/2020, 6:30-8pmnFacilitators: Mary and JilliannMinutes: WilliennPresent: Mary, Jillian, Willie, Malcolm, Dale, Judith, Amy, Becky G, Elph,nErik, Gail, Gayle, Hermann, Becky H, Marta, Syndallas, Annie, Olas,nnAGENDAnn5 min. Welcome & agenda reviewn5 min. Icebreakern20 min. Unit 33 expansion plans (also see Willie's 10/4/20 email)ninfo/disc, Willie, and then Mary for Buildingsn50 min. 2021 Budget, first reviewn5 min. Announcementsn5 min. Evaluation & ThanksnnnUnit 33 expansion plansn

Here are the finalized minutes; the only change was the addition of Nancynto the attendees.nnn- Justinnnnn* GO 2nd Pass Budget Meeting*n*October 19, 2...

Great Oak Community meetingn10/7/2020, 6:30-8pmnFacilitators: Mary and JilliannMinutes: WilliennPresent: Mary, Jillian, Willie, Malcolm, Dale, Judith, Amy, Becky G, Elph,nErik, Gail, Gayle, Hermann, Becky H, Marta, Syndallas, Annie, Olas,nnAGENDAnn5 min. Welcome & agenda reviewn5 min. Icebreakern20 min. Unit 33 expansion plans (also see Willie's 10/4/20 email)ninfo/disc, Willie, and then Mary for Buildingsn50 min. 2021 Budget, first reviewn5 min. Announcementsn5 min. Evaluation & ThanksnnnUnit 33 expansion plansn

Nice spending the evening with many of you, please let me know if you havenany edits.nnnn*9-21-20 Community Meeting Notes - DRAFT*nnnnAttending: Dagma...

We got through a lot and finished early! Draft minutes below and attached,nlet me know if you have edits, questions, or clarifications.nnThanks,nJust...

We got through a lot and finished early! Draft minutes below and attached,nlet me know if you have edits, questions, or clarifications.nnThanks,nJust...

I didn't receive any edits to the minutes for Monday's community meeting,nthe final version is below. Gayle asked about how to access the Zoomnrecordi...

Nice spending the evening with many of you, please let me know if you havenany edits.nnnn*9-21-20 Community Meeting Notes - DRAFT*nnnnAttending: Dagma...

Minutes of 8-17-20 GO Community Meetingnvia ZoomnnnPresent: Jillian, Suzette, Malcolm, Elph, Gail, Sharon, Susan, Becky G.,nMarta, Debbi, Olas, Herma...

SuzettenShe/her/hersnnnBegin forwarded message:nn> From: Suzette Mariotti <suzette.mariotti at gmail.com>n> Date: July 26, 2020 at 12:52:2...

SuzettenShe/her/hersnnnBegin forwarded message:nn> From: Suzette Mariotti <suzette.mariotti at gmail.com>n> Date: July 26, 2020 at 12:52:2...

GO Community Meetingn6/15/20n6:30-8pmnFacilitators: Elph & AmynMinutes: JilliannnPresent: Amy, Elph, Marta, Olas, Judith, Gail, Pam, Patti, Becky ...

Here are the final minutes, with edits noted by Malcolm, Marta, Jennifer,nand the added link to the GO Drive Foldern<https://drive.google.com/drive...

Please let me know if there are any edits:nnnnn*5-18-20 Community Meeting Notes: *nnnnAttending: Marta, Amy, Susan, Suzette, Gail G., Justin, Emily, P...

Please let me know if there are any edits:nnnnn*5-18-20 Community Meeting Notes: *nnnnAttending: Marta, Amy, Susan, Suzette, Gail G., Justin, Emily, P...

GO alternative meetingn5/7/20n7-8:45pmnLeader: SyndallasnFacilitator: PattinMinutes: JilliannnTheme: Great Oak Nature!nnDoing our best even though we ...

GO alternative meetingn5/7/20n7-8:45pmnLeader: SyndallasnFacilitator: PattinMinutes: JilliannnTheme: Great Oak Nature!nnDoing our best even though we ...

4/1/2020nGreat Oak Community meetingn6:30-8pmnnFacilitators: Patti (content) and Mary King (technical)nMinute taker: JilliannnPresent: Patti, Mary, Ji...

Here's the notesn<https://docs.google.com/document/d/1RDt_CS_HbfeVt1Owysp9JiaCOafBW2Q1YLrhO7RTeww/edit?usp=sharing>fromnSaturday's meeting. Plea...

Great Oak Community Alternative Meetingn3/4/2020n6:30-8pmnnAlternative meeting leader: Tammy for MealsnFacilitators: Mary King and PattinMinute taker:...

*Great Oak Business Meeting*nn*Monday, 2/17/20 Minutes*nnnnFacilitators: Susan King, Patti KardiannMinutes: Justin SchottnChild Care: Andrew Nixon, Do...

*Great Oak Business Meeting*nn*Monday, 2/17/20 Minutes*nnnnFacilitators: Susan King, Patti KardiannMinutes: Justin SchottnChild Care: Andrew Nixon, Do...

Here are the final notes with minor edits from Monday's meeting.nnn*Great Oak Business Meeting*nn*Monday, 2/17/20 Minutes*nnnnFacilitators: Susan King...

Minutes of Great Oak Alternative Community Meeting 2-5-20nnnPresent: Patti, Terrence, Emily, Yi-Miau, Megan, Marta, Keith, Polly, AmynnnLead: Emilyn...

Minutes of Great Oak Alternative Community Meeting 2-5-20nnnPresent: Patti, Terrence, Emily, Yi-Miau, Megan, Marta, Keith, Polly, AmynnnLead: Emilyn...

Great Oak Skills and ThrillsnJanuary 11 and 12, 2020n(this is skills and thrills for the 2019 budget year)nnMaster Deed and BylawsnPresented by: GO Finance and Legal committeennFacilitated by Mary King and Sarah RossnMinute takers: Amy, Catherine, JilliannChildcare by Fatima, Daniel B, Andrew N, and Miriam from TSnnGames, and prizes for all games, and raffles and raffle prizes, and artnsupplies, and fidget gadgets, all organized by Patti!nButton making equipment supplied by Tevah!nn

1/8/2020nAlternative Meeting, Kitchen RedesignnMeeting leader: WillienFacilitator: JilliannMinute taker: Jillian filling in for PamnPresent: Willie, J...

1/8/2020nAlternative Meeting, Kitchen RedesignnMeeting leader: WillienFacilitator: JilliannMinute taker: Jillian filling in for PamnPresent: Willie, J...

Minutes of 12/16/19 GO Community MeetingnnnFacilitators: Susan King, Jillian DowneynMinutes: Amy HarrisnChildcare: Hermann Weiss, Andrew NixonnnnPre...

11/18/2019nCommunity meetingnFacilitators: Patti and Mary KingnMinutes: JilliannnPresent: Patti, Mary King, Jillian, Hermann, Gail, Becky G, Dale, Amy...

11/18/2019nCommunity meetingnFacilitators: Patti and Mary KingnMinutes: JilliannnPresent: Patti, Mary King, Jillian, Hermann, Gail, Becky G, Dale, Amy...

11/16/19nCommunity and Consensus at Great OaknFacilitators: Mary King and SarahnnPresent: Mary King, Sarah, Patti, Jillian, Elph, Annie, Bennie, Becky...

No changes to the original minutes below:nnGreat Oak Business Meetingn> Wednesday, 11/6 Minutesn>n> Facilitator: Jillian Downeyn> Minutes:...

No changes to the original minutes below:nnGreat Oak Business Meetingn> Wednesday, 11/6 Minutesn>n> Facilitator: Jillian Downeyn> Minutes:...

Great Oak community meetingn10/21/2019n6:30-8:15pmnnFacilitator: Mary KingnMinutes: Jillian DowneynChildcare: Hermann Weiss, Dorothy DecznnAGENDAn1. W...

Minutes of 8-19-19 GO Community MeetingnnnFacilitators: Patti Kardia, Susan KingnMinutes: Amy HarrisnChildcare: Jennifer Jansen, Tevah PlattnnnPresent...

Minutes of 8-7-19 Great Oak Community MeetingnnFacilitator: Patti KardiannMinutes: Amy HarrisnnPresent: Patti, Jillian, Becky G., Elph, Mary Swain, ...

Minutes of Great Oak Community Meeting • July 15, 2019nnFacilitators: Patti Kardia, Jillian DowneynnMinutes: Amy HarrisnnChildcare: Dorothy Decz...

Minutes of Great Oak Community Meeting • July 15, 2019nnFacilitators: Patti Kardia, Jillian DowneynnMinutes: Amy HarrisnnChildcare: Dorothy Decz...

Minutes of Great Oak Community Alternative Meeting - 7-3-19nnnAlternative Meeting Lead: TammynFacilitator: JilliannMinutes: AmynChildcare: Dorothy...

Great Oak Community Alternative Meeting - 7-3-19nnAlternative Meeting Lead: TammynFacilitator: JilliannMinutes: AmynChildcare: Dorothy & Herma...

Great Oak Community Alternative Meeting - 7-3-19nnAlternative Meeting Lead: TammynFacilitator: JilliannMinutes: AmynChildcare: Dorothy & Herma...

Great Oak Community Alternative Meetingn6/5/2019n6:30-7:20pmnLeader: Gail GrahamnFacilitator: Amy HnMinutes: JilliannnPresent: Gail, Amy, Jillian, Bob, Elph, Gayle, Becky H, Nancy, Polly,nEmily, Olas, Hermann, Yi-miau, Jennifer, Mary Swain, LindsaynnAGENDAnWelcomenAnnouncementsnReview our vision statementnExplore who are, all together and then in a small groupnn

2019 05-19 GO COMMUNITY MEETINGnn********nAGENDAnWelcome/introductions/ Agenda ReviewnIce breakernPlayroom update and plans for mural, info, Yi-MiaunB...

GO CH kitchen design preso May 1st, 2019nnWillie [00:00:04] All right, so The Great Oak Kitchen redesign group hasnbeen working on this for a couple o...

GO CH kitchen design preso May 1st, 2019nnWillie [00:00:04] All right, so The Great Oak Kitchen redesign group hasnbeen working on this for a couple o...

April 15, 2019 GO Business Meeting Facilitators: Mary King & Susan KingnMinutes: Pam ReisternnChildcare: Tevah Platt, Thomas Rode 6:20 pm -nnWelco...

>n> April 15, 2019 GO Business Meeting Facilitators: Mary King & Susan Kingn> Minutes: Pam ReisternnChildcare: Tevah Platt, Thomas Rode 6...

GO community meetingn4/3/2019n6:30-8pmnnMeeting leader - Basement Egress discussion led by F&LnFacilitator: Elph MorgannMinutes: Jillian DowneynCh...

Hi all, sorry these are so out of date, but I'm not sure I ever sent outnthe final minutes, thanks, -Jilliann

2019 GO community garden organizing meetingnSaturday, 2/16/19, 3-4:30pmnGO CH sitting roomnnAGENDAn1. Fencen2. Plot choices - Go-round about number of plots people want in idealnworld, and plot assignmentsn3. Garden setup date and rain/snow daten4. Garden goddessn5. Sprinkler and spigotn6. Seed buying brunchn7. Plant-by daten8. Bob's greenhousesnn

Great Oak Community Meetingnn> Saturday, Jan 20, 10 am to 11:30amn>n> NOTE THE DAY AND TIME!n>n> Facilitators: Mary & Elphn> Mi...

Great Oak Community Meetingnn> Saturday, Jan 20, 10 am to 11:30amn>n> NOTE THE DAY AND TIME!n>n> Facilitators: Mary & Elphn> Mi...

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There is a clarification about payment for regrading behind Becky/Dale’s building on p. 4, in case anyone is wondering.nnRespectfully,nLindsaynn...

Great Oak Community Meetingn1/19/2019nFacilitators: Jillian and SusannnPresent: Olas, Gail, Bill, Elph, Becky G., Lindsay, Dale, Becky H., Gayle,nMac,...

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Great Oak Community Meetingn1/19/2019nFacilitators: Jillian and SusannnPresent: Olas, Gail, Bill, Elph, Becky G., Lindsay, Dale, Becky H., Gayle,nMac,...

Minutes of 12-17-18 GO Community MeetingnnnnFacilitator: Patti KardianMinutes: Amy HarrisnChildcare: Hermann Weiss, Thomas RodennPresent: Patti, E...

Attendance: Jillian, Patti, Elph, Willie, Annie, Judith, Debbi, Marta,nNancy, Gail, Gayle, Malcolm, Olas, Keith, Hermann, Dan.nnMinutes: Willie (filli...

Minutes of 11-19-18 Great Oak Community MeetingnnFacilitators: Mary King, Patti KardianMinutes: Amy HarrisnChildcare: Jan Meier, Tevah PlattnnnPrese...

Minutes of 11/7/18 GO Community MeetingnnFacilitators: Elph & SusannMinutes: AmynChildcare: Daniel & Yi-MiaunnPresent: Jillian, Elph, Susa...

Common House Media Room ExplorationnnnnAttendees:nnSarah, Teva, Robert, Annie, Jake, Gail, Willie, Debbie, Judith, Marta,nSharon, Megan, Ted, Susan, Y...

Great Oak Community MeetingnSaturday 9/15/18n10-11:30amnnFacilitator: ElphnBudget process folks: Mary King and DalenMinutes: JilliannChild care: Tevah...

8/20/18 Great Oak Community MeetingnnAgendannWelcome CeremonynnMeals - Critical Needs Money RequestnnFIC Video InterviewnnCH - Problem Solving CH UsennMembership - Caring CommitteennFacilitator: Mary KingnnMinutes: PattinnChildcare: Ben & Hermannnn

Great Oak Community Meetingn7/16/18n6:30-8pmnnFacilitators: Amy and ElphnMinute taker: Jillian (with Patti filling in for Convenor item)nChild care: Tevah & HermannnnPresent: Amy, Elph, Gail, Patti, Jillian, Bob, Bill, Megan, Judith, Mary,nGlenn, Willie, Yi-miau, Olas, Drew, Thomas, Tevah, Hermann, Lea, Kathy,nDebbi, Pam, Malcolm, Ted, Dan, Emily,nGuest for part of the meeting: Kristen Vanderelzen from TS re the Groundsnitemnn

Minutes of 6-18-18 Great Oak Community MeetingnnnnnnFacilitator: Mary KingnnMinutes: AmynnChildcare: Tevah & ThomasnnnnPRESENT: Mary King, Bec...

Great Oak Community MeetingnWednesday June 6, 2018nnFacilitator: SusannMinutes: JilliannnAGENDAn1. Welcome and Agenda Reviewn2. Master Deed, continued. Presenter: Debbi for F&Ln3. Common house, continued: Perspectives and experiences of misuse.nPresenter: Elph for CH cmteen4. Review of next stepsn5. Evaluation and ThanksnnPresent: Susan, Gail, Jillian, Debbi, Elph, Amy, Judith, Sharon, Marta,nBecky H, Patti, Mary S, Nancy, Gayle, Yi-miau, Sarah, Thomas, Dan, Bob,nPam, Polly,nnn2. Bylaws and Master deed worknnThe work on Bylaws is as complete as it can be until we hear back from thenlawyer, so F&L is working on master deed. Master deed is the piece thatnspells out who is responsible for what, and that there are certain thingsnthat have to be reviewed by mortgage holders before we can make changes,netc. All sorts of things. Debbi will walk through the changes and mentionnthe changes that have already been put into effect (we amended it twicenbefore).nn"Proposed Future Development" is about what became Touchstone - referred tonas Honey Creek coho - we are asking lawyer to change references to HoneynCreek or future devo to Touchstone.nnA meeting in the past year or so we talked about the master deed, whatnthings should be considered general common elements vs limited.nnGeneral common elements - GCEs - belong to community as whole and used byncommunity as whole.nLimited common elements - LCEs - belong to whole community but use rightsnreally belong to individual households.nWe decided last time around to add some things - Workshop. And anynstructures constructed within the interior of the community, such as solarnpanels. This intentionally excludes things like treehouse which is on thenborder of the community. Anything not mentioned is automatically a GeneralnCommon Element.nnQuestion: Boardwalk?nnIs it ours or shared?nnIdea is it would be shared. So we could add it to the section that talksnabout the wetlands.nnWould it make sense to say that, when someone is constructing somethingnpart of the process has to be, for the LCE or GCE to be determined?nnAutomatically if it is built by community for community use it is GCE.nnConcept - does it make sense to people to try to exclude things in thisnway?nnNot sure... I don't want us to have to be too specific so we have to revisenthis all the time.nnBut are we in agreement that any outbuildings that are built are a generalncommon element unless otherwise specified. Yes.nnCommon elements does it include the land? Yes that's covered in 1(a).nnSo Katie and Willie requested exclusive use of their orchard. Does thatnhave to be in there? that that GCE element became an LCE?nnWe have processes for this already, we talk about things with each othernand get permission to use things, does that really have to be in MasternDeed?nnIf we were being a "real" condo assoc yes, paperwork would have beenninvolved, it would have transferred with financial implications. That piecenof property now is their exclusive use.nnBut I don't think it transfers if they move - its not forever.nnWe don't want to be that specific it sounds like, and we need to make surenwe preserve a way to make changes as the community evolves.nnLast time we decided to make it explicit that the drywall is GCE. From thenpaint into your living space is LCE.nnAt the last meeting we talked about exterior door hardware, porch lightsnand put it as a GCE - don't know if that was a mistake in the notes or thenmaster deed, but seems like they should be LCE.nnThe plastic roofs are in the reserve and are considered something thencommunity is responsible for in some way. Strikes me they should be LCE,nthey are for your use.nnSome people said they don't think porches should be LCE - can anyonenexplain why?nnMy porch is mine, I don't expect to come home and find my neighbor on mynporch, turning my light on or off etc.nnIn my lawn we can plant what we want. But can I change out my porchlight ornreplace my door?nnThe way the responsibility piece is written, the door and light itself arenthe community's responsibility. We collect in the reserve for it. You arenexpected to change your own lightbulbs.nnNote that it stated that the original door and hardware, if you change itnout yourself then it does not apply?nnScreen doors we have added are ours? Yes.nnI think porch roofs are like house roofs and should be GCE. I think porchnis like front steps - if uneven they had to come jack them up. I wouldnexpect community to fix if something bad happened.nnWhat is the relationship between the type of common element something isnand who is responsible for its maintenance. You can have LCEs that thencommunity is responsible for.nnIsn't it the case that for LCEs in general, you as owner have ability tonmodify them? So that's why I asked about the lights and the doors. But ifnthey are excluded below that would imply they are GCEs.nnI remember sending an email to the community at some point where I wasnadvocating for keepting things looking homogenous since that is morenappealing to me, and a response back saying no this is a community that isnvaried. So does the community want to have a continuity of design or ancrazy quilt patchwork. Is that what this is about?nnI think whatever change you wanted to make you would petition yournneighbors.nnBut I don't think that that is so, necessarily, if it does not structurallynchange the envelope I don't know if you would.nnI think that's the answer, if its part of the envelope of the house - itnstays as GCE. Porches, porch roofs, porch floor and steps, doors, light,nand other aspects of the envelop of the house.nnLast time around we decided to mention the solar panels.nnLast time, a principle we established that LCEs are GCEs with use assignednto a household. We removed decks as not to be considered common elements atnall. We changed stoop to steps. We added language to include wood burningnstoves and chimney and the ducts - ducts within your unit are your problem.nBut if there are ducts that go through the buildings, like across commonnwalls or across a common attic.nnIf duct in my house is full of dust I clean it, but if it falls apart thennwhat?nnJust because something is an LCE doesn't necessarily mean the community hasnno responsibility for it - the community owns it. When we get to laternsection we'll discuss.nnquestion to go back and look at the sidewalks, community responsibility tonfix, would that happen if it was either LCE or GCE, probably, and that wasna construction defect anyway.nnIs a post construction added wood burning stove different from a fireplacenadded during construction? Yes it can be moved and sold and replaced.nnThis says items LCEs owned by the community, but then lists some thingsnthat are not owned by the community - eg air conditioning.nnSo we should strike those.nnI think it'd be too hard to know later what was put in at the start andnwhat added later, how could we track it.nnI think the AC is not essential part of the envelope.nnI tried to record the decisions that we had previously made and what I'mnhearing now is that people may not like those decisions - when you see itnin writing it becomes clearer. This is fine if so but sounds like we maynneed to go back and do some rework.nnFor me its not a question of like or not like its surprising to see some ofnthese things as owned by the community - confusing.nnMaybe people didn't understand in past that by definition an LCE is ownednby the community.nnChimney should be owned by community since its part of the envelope, butnwhat its attached to the owner owns.nnCould a distinction be, something that is permanent installation? chimneynis. wood stove someone might take with them.nnWould our attorney Rick be able to help with the definitions?nnI'm not sure its a definition problem. I think last time people did notnunderstand that LCEs are things that are still owned by the community. Notnunderstanding that is crucial.nnMany of us replaced our water heaters but its here in the master deed,nconfusing.nnI wonder if some stuff is in here about safety. I recall that around thendecks. And who wants a chimney or fireplace to put the building at risk ifnnot maintained. Perhaps that was part of the thinking.nnI think that's probably true. And I think if the assoc had a member thatnwas doing unsafe things in maintenance the community could step innregardless.nnNext steps: F&L will take another crack at this. F&L urges us to readnthrough. Will make some more changes, will send it back out, and this willnneed to come back. It would be best if people really did spend time lookingnat these docs and thinking about these. Feel free to email F&L. Will bringnit back to the community as soon as possible.nnn3. Common house, continued: Perspectives and experiences of misuse.nPresenter: Elph for CH cmteennAs background for what we're doing today, from previous community meeting:nn

Great Oak community meetingnSharing circlen5/19/2018nn10-11:30amnnFacilitators: Patti and JilliannMinutes: DrewnChildcare: Hermann & TevahnnAgen...

Minutes of 5-3-18 Great Oak Community MeetingnnFacilitators: Jillian, SusannMinutes: AmynnPresent: Glenn, Bob, Elph, Judith, Olas, Susan, Thomas, Be...

4-5-18 Great Oak Cohousing Community Meeting MinutesnnnnFacilitator: Mary KingnnMinutes: AmynnnnPresent: Mary King, Debbi Schaubman, Jillian, Herma...

Great Oak Community Meetingn3/19/18n6:30-8pmnFacilitator: ElphnMinutes: JilliannnPresent: Elph, Jillian, Mary K, Debbi, Yi-miau, Amy, Emily, Judith, B...

Minutes of 2-19-18 Great Oak Cohousing Community MeetingnnFacilitators: Mary King & JilliannMinutes: AmynChildcare: Thomas & Daniel G.nnPre...

Here is the draft of notes for the community meeting on Saturday.nAny comments/corrections/concerns, let me know.nThanks,nPamnnnn> Great Oak Commun...

Minutes of Great Oak Cohousing Community Meetingn1-3-18nnPresent: Debbi, Susan, Patti, Sharon, Becky G., Bob, Hermann, Marta,nJudith, Tevah, Dan, Lin...

Minutes of 12-18-17 Great Oak Community MeetingnnFacilitators: Jillian & PattinMinutes: AmynChildcare: Dan & HermannnnPresent: Jillian, Patt...

Community business meeting minutes, 11/20, 2017nnAttendance: Amy, Hermann, Dale, Mary King, Becky H, Debbi, Kathy, Nicholas,nMary Swain, Sarah, Bill, Gail G, Becky G, Syndalls, Yi-Miau, Megan, Glenn,nTevah, Sharon, Bob, Jennifer, Judith, Gayle Turner, Pam, RodnnAgenda:nnWelcome & IntrosnnProposal to change length of work seasonsnnAnnouncementsnn2018 BudgetnnEvaluationnnIntros: Megan, with Sarah, thinking about being her roommate.nnWelcome & IntrosnnProposal to change length of work seasonsnn

>n> Please notes from 10/16 business meeting. Subsequent to first draft (takenn> at meeting) note taker asked Willie for clarification of his...

>n> Please notes from 10/16 business meeting. Subsequent to first draft (takenn> at meeting) note taker asked Willie for clarification of his...

> This was a regular meeting about the goals and priorities of our Grounds,n> Membership, and Meals committees. ...and bien sur, there was choco...

> This was a regular meeting about the goals and priorities of our Grounds,n> Membership, and Meals committees. ...and bien sur, there was choco...

> This was a regular meeting about the goals and priorities of our Grounds,n> Membership, and Meals committees. ...and bien sur, there was choco...

Minutes of 8-21-17 Great Oak Cohousing Community MeetingnnnFacilitators: Mary King & JilliannMinutes: AmynChildcare: Mary S. and FonseannnPrese...

*Minutes of 7-5-17 Great Oak Community Alt-Meeting*nn*Facilitators*: Elph & Willienn*Present*: Willie, Bill, Jillian, Gail, Nancy, Becky H., Elph,...

Great Oak Alternative Community Meetingn6-7-17nnMeeting leaders: Gail & SarahnFacilitator: PattinMinutes: AmynnPresent: Gail, Sarah, Patti, Am...

Minutes of 5-3-17 Great Oak Community MeetingnnFacilitators: Jillian & PattinnPresent: Patti, Jillian, Elph, Malcolm, Gayle, Rachel, Tevah, Gayl...

Great Oak Community Business MeetingnnApril 17, 2017nnPresent: mary king, jillian, elph, becky g, debbi, jim g, gail, becky h,nnancy, bill, rachel, ni...

Minutes of March 20, 2017 Great Oak Community MeetingnnPresent: Dan, Gayle, Becky H., Nancy, Becky G., Gail, Jim, Jillian, Bill,nDebbi, Mary, Glenn, ...

Great Oak Skills and Thrills: Creating an Operational Vision for Septembern5, 2022nnMarch 18-19, 2017nnPresent: (let me know who I missed!):nDay 1nJen...

Great Oak Alternative MeetingnMarch 1, 2017n6:30-8pmnIn the Game RoomnnFacilitators: Patti and TevahnMinutes: JilliannPresent: Patti, Tevah, Pam, Ji...

Great Oak Alternative MeetingnMarch 1, 2017n6:30-8pmnIn the Game RoomnnFacilitators: Patti and TevahnMinutes: JilliannPresent: Patti, Tevah, Pam, Ji...

Great Oak Community MeetingnFebruary 20, 2017nFacilitators: Mary K. and PattinMinutes: JilliannChildcare: Hermann and Iwannn5 min. Welcome, Introd...

Minutes of 2-1-17 Great Oak Alternative MeetingnnMeeting Leader: TemanFacilitator: SusannMinutes: AmynnPresent: Tema, Dale, Becky G., Judith , Sus...

Minutes of 2-1-17 Great Oak Alternative MeetingnnMeeting Leader: TemanFacilitator: SusannMinutes: AmynnPresent: Tema, Dale, Becky G., Judith , Sus...

2017 01-16 Great Oak Community Meeting MinutesnnFacilitators: Amy and JilliannnMinutes: PattinnChildcare: Megan and FonsennPresent: Amy, Jillian, Gail...

2017 01-04 Alternative Community Meeting MinutesnnFacilitators: Elph and JilliannnMinutes: PattinnChildcare: Herman and IvannnAttendance: Jillian, Elp...

Announcements
Budget
Owner and Committee Responsibilities F&L Info/Discussion
Evaluation

Welcome/Introductions/Agenda Review
Monkeys
Committee Savings Accounts Overview
Smoke Detector Policy proposal
Common House Door Locking Proposal
Evaluation & Thanks

Welcome, intros & agenda review
Announcements
Icebreaker
Sharing Circle (Susan & Jillian)
Eval & thanks

Announcements
Revised Budget
Parking Lot

1. Welcome, Introductions, Agenda Review
2. Dot storm for skills and thrills topic (Nov 5-6, 2016) - Jillian
3. Announcements
4. Draft budget - info/discussion, Mary and Dale
5. Evaluation
(facilitator debrief in sitting room after, all welcome)

Alternative meeting covered:
Toilet valves
Brainstorm for Skills and Thrills Weekend
Discussion of CH Kitchen Redesign

5 min. Welcome/introductions/ Agenda Review
5 min. Ice breaker
35 min. GO's Master Deed Changes: Responsibility Matrix - Debbi for F&L -
Info & Disc
5 min. Announcements
30 min. Truck Usage Proposal - Amy for F&L - Disc & Decision
5 min. Evaluation & Thanks

1. Welcome/Intros/Agenda
2. Icebreaker
3. Community Guidelines for Conducting Great Oak business via Email (decision)
4. Announcements
5. Meeting Guidelines Agreement, with a revised Input in Absentia section
6. Evaluation and thanks

Alternative Meeting: Common House design studio

Welcome/introductions/ Agenda Review
New Member Welcome:Julia & Gaz
Introducing farm-to-table meals - CSA work group Tema and Tevah -
Info & questions
Truck Policy - Amy for F&L and Grounds - Info & disc.
Biz via Email Revision (info/disc) Patii
Input in Absentia revision (info/disc) Patti
Announcements
Evaluation & Thanks

Welcome/introductions/ Agenda Review
Ice Breaker: Icebreaker: what vegetable would convince you to eat
at CSA meeting coming up.
Review of governing docs

1. Welcome/introductions/ Agenda Review
2. Ice breaker
3. Work - Share results of the worker liaison report & gather feedback
about the work system - Info & feedback
4. Announcements
5. Evaluation & Thanks

Welcome/introductions/ Agenda Review
Ice Breaker: If you have seen: thoughts of spring.
"Friendly Guide to the Financial Reports" & F&L's
new Bookkeeping Jobs List, which explains how the bookkeeping jobs are
divided amongst 3 positions - info & discussion

Alternative Meeting--Fun Committee

AGENDA
Welcome/introductions/ Agenda Review
Ice Breaker
Three community-marketing presentation, Robin Kahler of TS-info
Process - a few questions for the entire community around best
communication pathways on community issues:
Announcements
F&L - Bring back the Authorized Truck Driver proposal for
discussion and potential decision - Amy
Evaluation and Closing
Facilitator debrief after in sitting room, all welcome

Welcome
MLK Inspiration
Introducing RJ and Sydney - Rachel for Membership
Review of email etiquette policy from 2009 - info, Jillian for Process
Brief intro to GO archives - Gail
Announcements
Requirements to be an Authorized Driver of Go truck, info/disc, Amy for
F&L
Meeting evaluation and appreciations

Welcome/introductions/ Agenda Review
Ice breaker
Proposal to Reimburse Reserve Fund Deck Collections - Keith -info/disc
(first time forward) - F&L
Announcements
Proposal to Fund the 2016-2020 Reserve - Mary & Keith -
discussion/decision -F&L
Evaluation & Thanks

Welcome/introductions/ Agenda Review-Elph
Ice breaker-Sarah and Elph: hypothesis: easier for the
population to breathe through right nostril than left: tested with group.
Process - 2016 Skills & Thrills community meeting on parking
proposal - info-discussion - Jillian

Announcements
2016 Budget Discussion

Welcome & Introductions / Agenda Review
Ice breaker
F & L - Reserve Study update - info and discussion - Becky
Announcements
Work allocation report - info - Gayle
Seek consensus on a statement of support by GO for passage of
millage proposal for increased bus service into Scio Discussion/Decision - Helen
Evaluation & thanks

Welcome/introductions/ Agenda Review
Announcements
Draft budget proposal - presentation & discussion - Mary & Dale
Evaluation & thanks

Welcome / Agenda Review / Introductions of two new families
Facilitation and training new facilitators - info &
discussion - Patti for Process
Rep. from AAATA to talk about getting bus service into Scio Twp.
- info & discussion - Mary Stasiak
Arrears report, info & discussion - Debbi for F&L
Announcements
2014 Year-End Balances - info & discussion - Becky G. for F&L
Evaluation & thanks

Welcome/Agenda/Intros
Icebreaker
Items to Add/Remove from Reserve - Decision (Keith/Mary - F&L)
Announcements
Evaluation/Thanks

Finance - Criteria to determine inclusion in the Reserve Fund
Announcements
(If above Reserve Fund proposal consensed, then) Items to be added to or
removed from the 2015 Reserve Study
Evaluation & Thanks

Welcome/Introductions/Agenda Review
Ice Breaker
Allocation Report to the Community - Info - Gayle T. (Work
committee)
Announcements
Reserve Criteria Proposal - Info/Discussion - Keith & Mary
(Finance committee)
Evaluation & Thanks

Covering the CH Special Assessment Shortfall Arising From Past Foreclosure
Sales: decision

Spending Funds on a Street Mural as a 2015 Skills and Thrills Project
& Choosing a Date

Announcements

Reserve Study - info/discussion

Evaluation & Thanks

10 mins - Agenda Review/Icebreaker
20 mins - Proposal: "Proposal for handling monies still outstanding on the
Common House Special Assessment*- Decision - Debbi S.
30 mins - Intro/Discussion: "Proposal for Covering the Common House Special
Assessment Shortfall Arising From Past Foreclosure Sales" - Debbi S and
Becky G
5 mins - Announcements
5 mins - Evaluation and Thanks

10 mins - Agenda Review/Icebreaker

25 mins - Proposal: *Bed & Breakfast Rentals *- Decision - Becky G.

15 mins - Overview of 2015 *Reserve Study Process* - Info/Q&A - Mary

5 mins - Announcement

30 mins - *Proposal for Extending Payback Period on the Common House Loan
for Households That Still Owe *- info / discussion - F&L

5 mins - Evaluation and Thanks

4/1/2015 Great Oak Alternative Meeting
Living Well with Children
Leader: Susan
Facilitator: Elph
Minutes: Jillian
Childcare: Patti stepped in for Vasi so Vasi could participate, thanks
Patti!

Present: Susan, Elph, Nancy, Becky H, Hermann, Jim, Gail, Rachel, Bill,
Kelly, Patti, Helen, Judith, Mary, Teva, Vasi, Alex, Dan, Hope, Thomas,
Steve, Yi-Miau, Nicholas,

Proposal to allow households to pay their common house assessment early:
AGREED
Proposal to amend the Late Payment of Dues Policy: AGREED
Announcements
Proposal around hotel/B&B transactions at GO and liability insurance
Proposal around the Common house special assessment and past foreclosures
Evaluation & Thanks

AGENDA
5 min. Welcome/Introductions/Agenda Review
20 min. CRC - What the Conflict Resolution Committee does; who is on the
committee; what is the communication pathway - information - Susan, Sarah &
Becky H.
5 min. Announcements
20 min. F&L - Proposal to allow households to pay their common house
assessment early - info/discussion/feedback - Debbi
20 min. F&L - Proposal to amend the Late Payment of Dues Policy -
info/discussion/feedback - Debbi
15 min. Work - Report on Current Winter Allocation - info - Jim G.
5 min. Evaluation & Thanks

I. Welcome/intro/agenda
II. Welcome ceremony for Tevah, Dan, Willa by Catherine.
III. Scio Transit Team: Deborah Freer, Outreach Coordinator, AATA
IV: Announcements
V. Meals system review: Willie
VI. Evaluation

Alternative meeting to view "Blue Gold: World Water Wars"

5 min. Welcome/Introductions/Agenda Review
10 min. Steering - revised mandate - DECISION - Helen
30 min. Scio Township Transit Team Presentation - info/discussion
5 min. Announcements
20 min. Critical Needs Fund - Discussion/DECISION - Helen
5 min. Evaluation & Thanks

Announcements
2015 Budget discussion & decision

Welcome/Introductions/Agenda Review
Announcements
Finance - Year-end Balances Proposal - Discussion/DECISION Becky
G.
Draft 2015 Budget - discussion - Mary & Dale
Evaluation & Thanks

F&L - Solar Hot Water Proposal for decision
Announcements
Year-end Balances Proposal from F&L
Process - Skills & Thrills Topic

Introductions
Announcements
Skills and Thrills brainstorm
Goodbye for Aaron and Alicia and family
Welcomes to new members

AGENDA
INTRODUCTIONS/AGENDA REVIEW
ICEBREAKER
QUICKBOOKS UPDATE & SOLAR HOT WATER LOANS PROPOSAL (Info/Disc. & Possible
Decision)--Becky
ANNOUNCEMENTS
STEERING COMMITTEE MANDATE PROPOSED REVISIONS (Info/Disc.)--Helen
SKILLS AND THRILLS BRAINSTORM-DOT STORM (Info/Disc./Feedback)--Jillian
EVALUATION AND THANKS

Tonight's meeting is for elders (over 30!) to share stories about the past
animated by the objects they brought to illustrate.

Agenda review
Announcements
Icebreaker
rCredits
Evaluation

Leader: Megan
Facilitator: Alicia
Minutes: Jillian
Presenters: Adam Connor and Jim Bates

Welcome/Intros/Agenda
Icebreaker
Welcome Ceremony for Jennnifer & Benjamin, Membership, Catherine
Post-Job Allocatin report/Work/ Gayle
Announcements
Reserving CH for Thanksgiving and Christmas Potlucks/ Membership/
Catherine
Solar hot water/ Redo / Finance/ Becky
Eval & Thanks

Goal: have fun and learn about the things that live in the swamps and ponds
of Great Oak.

Welcome/Introductions
Icebreaker
New Member Welcome--Membership
Announcements
Tree House Proposal
Evaluation

*"Personal and Communal Wealth"*

1. Welcome/Introductions/Agenda Review

2. Ice Breaker

3. F&L - A better way to record borrowing from the reserve fund - DECISION - Keith

4. Process - Memories of 2013 - prize drawing - Gail

5. Announcements

6. Membership - Creation of an Elders' Brigade e-mail list - feedback - Kelly

7. Grounds - Coping with Snow & Ice: a progress report - information - Nicholas

8. Evaluation & Thanks

Meet at the benches by Museum Store (easiest place to find) for a tour led by Pam.

Honoring the Rev. Dr. Martin Luther King, Jr.rnrnProcess - Gathering Memories of 2013rnrnF&L - a better way of recording borrowing from the Reserve FundrnrnWork - following up on some Skills and Thrills itemsrn

Visioning meeting: What do we want GO to look like in ten years?

5 min. Welcome/Agenda Reviewrn5 min. Ice Breakerrn5 min. Membership/TS Ambassador - Exchange of Membership Information betweenrnGO & TS - info share discussion/feedback - Amy & Gaylern15 min. Decision on Certified Audit - Adi for F&Lrn5 min. Announcementsrn60 min. Budget - Final Budget Approval - discussion/decision - Maryrn5 min. Evaluation & ThanksrnFacilitator debrief follows. All community members are welcome to attend.rn

o Introduction
o Schedule
o Ground Rules
o Agenda Review
o State of Participation (Work Cmtee report)
o Go Round on Contributions
o Exemptions
o Report from Rowena's session with the tweens
o Work Cmtee reporting standards
o Work Cmtee as pro-active Matchmaker
o Work Cmtee as Troubleshooter
o Absentee Owners
o Extended Vacations
o When Residents Don't Meet Quota
o Evaluation

What's work like at Great Oak for children? - discussion
Ideas:
Would you like to help more?
What would you like to do?

Grounds - Truck Insurance & Snow Plow
Willie - Proposal for Tree House
Evaluation & Thanks

Great Oak Cohousing Business Meeting Minutes October 21, 2013nnFacilitators: Elph & JilliannnMinutes: CatherinennChildcare: Michael & Kate...

Agenda for Oct. 2, 2013 Community Business Meetingnn>n> * * * * *n> Agendan> Work -Report on Work Survey and Fall Work Season - Infon> ...

Great Oak Community Meetingn9/16/2013n6:30-8pmnnFacilitators: Amy & ElphnMinutes: JilliannChildcare: Michael & Meg (filling in for Kate)n6:30 to 8pmnnMeeting in the game room to use overhead projectornn

Community Business Meetingn8/19/2013n6:30-8pmnFacilitators: Amy & SarahnMinutes: JilliannChildcare: Kate & KitonnAgendann5 min. Welcome/Introductions/Agenda Reviewn10 min. CH - Refreshing Policy Moment - Child Supervision Policy & MininJob Requirement - Heathern15 min. CH - Extending Child Supervision Policy to TS -ndiscussion/feedback - Heathern10 min. Membership - Refreshing Policy Moment - Caring Committee - Helenn5 min. Announcementsn30 min. F&L - Handling 2012 Rollovers Proposal - Info/Discussion - Beckyn10 min. Buildings - ARC proposals - Info - Judithn5 min. Evaluation & ThanksnPlus: a hands-on activity - putting plastic guides on dining room chairs -nmany hands make light work! Please bring screwdrivers and hammers fornthis task (label your tools)!nnPresent: Sarah, Amy, Heather, Bill, Nicholas, Becky, Judith, Nancy, Gail,nJim, Gayle, Adi, Willie, Elph, Sari, Vincent, Katie, Alicia, Helen, Aaron,nMary, Patti, Paddy, Debbi, Eric,nn

Great Oak alternative meetingn8/7/2013n6:30-8pmnnLeader: PamnFacilitator: SusannChildcare: WillanMinutes: JilliannnChocolate: several kinds of chocola...

Great Oak Cohousing Business Meeting Minutes

May 20, 2013

AGENDA

5 min Welcome/Intros/Agenda Review

5 min Ice Breaker

25 min F & L: No Rebate (Discussion) -- Becky

15 min Summer Camp Fires -- Syndallas

5 min Announcements

25 min Workskills Update (proposal/discussion) -- Sarah

5 min Evaluation and Thanks

Great Oak Cohousing Business Meeting Minutes

May 1, 2013

Present: Susan, Becky H., Hermann, Elph, Jim, Gail, Jillian, Nicholas,
Catherine, Patti, Nancy, Gayle, Helen, Paddy, Aaron, Sarah

Facilitators: Susan, Aaron

Minutes: Catherine

Childcare: Hermann, Willa

AGENDA

Alternative meeting on the topic of cultivating gratitude in our community.

Minutes of Great Oak Community Meetingnn4-15-13nnnnFacilitator: SusannnMinutes: AmynnChildcare: Kito, MegannnnnPresent: Susan, Jillian, Bill, Patt...

DRAFT Alternative meeting minutes 2013-04-03rnrnTopic: Garden / ProducernFacilitator: SarahrnMinutes: VincentrnAttendance: Aaron, Katie, Mary, Becky G...

Great Oak alternative community meetingn2/18/2013nLeader: GregnFacilitators: Elph and SarahnMinutes: JilliannChildcare: MegannnTopic: Local Food at Gr...

AGENDA:
Design Studio: Creative Process for Treehouse Planning

GO meeting minutes 2013-01-21

Facilitators: Jillian & Patti
Minutes: Vincent
Childcare: Megan & Kito
Attendance: Debbi, Jillian, Hermann, Jim...

1/2/2013
Great Oak alternative meeting
6:30-8pm

Great Oak Treehouse!
Meeting 1 of 2
(The second treehouse meeting will be Feb 6, please mark yo...

Great Oak Business Meeting MinutesnDec 17, 2012nnFacilitator: AmynMinutes: Elphnn5:45 pm Dinnern6:20 pm Clear and Room Setupn6:30 pm Meeting Begi...

Minutes of 12-5-12 Alternative MeetingnnA multi-religious (or non-religious:atheitss/agnostics welcome),nmulticultural HOLIDAY SHARE DINNER was held.n...

Minutes of 12-5-12 Alternative MeetingnnA multi-religious (or non-religious:atheitss/agnostics welcome),nmulticultural HOLIDAY SHARE DINNER was held.n...

Minutes of 11/19/12 Community Business MeetingnnnnFacilitators: Elph & SarahnnMinutes: AmynnChildcare: Craig & KitonnnnPresent: Elph, Sara...

Hi all,nBelow are notes I took from today's two presentations, day 1 of Skillsnand Thrills 2012, in case useful, enjoy! There were handouts that youncan get copies of if you want, email Process or F&L. Thanks, -Jilliann

Hi all,nBelow are notes I took from today's two presentations, day 1 of Skillsnand Thrills 2012, in case useful, enjoy! There were handouts that youncan get copies of if you want, email Process or F&L. Thanks, -Jilliann

Great Oak Cohousing CommunitynnCommunity Meeting 10/15/12nnWelcome/Introductions/Agenda ReviewnnAnnouncementsnnBudget - discussion/decisionnnF&L p...

Great Oak Cohousing CommunitynnCommunity Meeting 10/15/12nnWelcome/Introductions/Agenda ReviewnnAnnouncementsnnBudget - discussion/decisionnnF&L p...

Grounds MeetingnOctober 10, 2012, coho sitting room 6:30pmishnCo-convenors- Ted Chesky and Hermann Weiss,nPresent: Katie, Hermann, Becky, Syndallas, T...

Great Oak Cohousing Business Meeting Minutes Oct. 2, 2012nnPresent: Aaron, Patti, Jim G., Gail G., Becky H., Gayle T., Megan, Adi,nMary King, Dale, Becky G., Nancy, Judith, Paddy, Catherine, Vincent, EricnM., Ted, Helen, HermannnnFacilitators: Aaron & PattinMinutes: CatherinenChildcare: Hermann & Willannn5 min. Welcome/Introductions/Agenda Reviewnn95 min. Budget review & discussionnn15 min. Introduce F&L proposal for addressing tax shortagenn5 min. Evaluation and thanksn

Great Oak Cohousing Business Meeting Minutes Oct. 2, 2012nnPresent: Aaron, Patti, Jim G., Gail G., Becky H., Gayle T., Megan, Adi,nMary King, Dale, Becky G., Nancy, Judith, Paddy, Catherine, Vincent, EricnM., Ted, Helen, HermannnnFacilitators: Aaron & PattinMinutes: CatherinenChildcare: Hermann & Willannn5 min. Welcome/Introductions/Agenda Reviewnn95 min. Budget review & discussionnn15 min. Introduce F&L proposal for addressing tax shortagenn5 min. Evaluation and thanksn

Minutes of Great Oak Community Meetingnn9-17-12nnnnPresent: Jillian, Tammy, Bill, Elph, Becky G., Heather, Gayle, Mary, Luke,nCaleb, Jessica, Alicia,...

Great Oak CohousingnnMinutes of Alternative Meetingnn9-5-12nnnnFacilitator: SusannnAssistant: TammynnMinutes: AmynnnnPresent: Jim, Gail, Gayle, El...

Great Oak CohousingnnMinutes of Alternative Meetingnn9-5-12nnnnFacilitator: SusannnAssistant: TammynnMinutes: AmynnnnPresent: Jim, Gail, Gayle, El...

Pamela ReisternCurator for Museum Teaching & LearningnUniversity of Michigan Museum of Artn+1 734 615-6247 phonen+1 734 764 2540 faxnn525 South St...

> Minutes for Aug. 20, 2012 GO Community Meeting
> Facilitators: Alicia & Tammy
>
> Minutes: Pam
>
>
> Update on meeting with the Swim Club...

*July 16, 2012 Great Oak Cohousing Business MeetingnnPresent: Mary, Elph, Catherine, Kathy, Jillian, Eric, Heather, Patti,nRachel, Alicia, Nancy, Be...

GREAT OAK COMMUNITY MEETINGnnJune 18, 2012nnnFacilitators: Jillian & AliciannMinutes: TomnnChildcare: Willa, HermannnnnPresent: Jillian, Alicia, Tom, Elph, Amy, Becky H, Becky G, Willie, Katie,nVera, Adi, Heather, Gail, Nancy, Jim, Gayle, Rachel, Debbi, Mary, Megan,nHelen, Catherine, Dale, PamnnnAGENDAnn(5) Welcome, Intros, Agenda Reviewnn(5) Icebreakernn(10) Update on Paving Parkland Plaza - info, Gail or Gaylenn(15) Budget Meetings Proposal - decision, Becky Hnn(5) Announcementsnn(45) CH Loan Proposal, decision, Amy Hnn(5) Evaluationnnn

Work Committee Meeting Minutes 2012-06-10nAttendance: Becky, Gayle, Dale, Vincentnn# Misc. Informationnn* Valuing our work may be on the community mee...

Work Committee Meeting Minutes 2012-06-10nAttendance: Becky, Gayle, Dale, Vincentnn# Misc. Informationnn* Valuing our work may be on the community mee...

Community Business MeetingnnJune 6, 2012nnnFacilitators: Sarah and JilliannnMinutes: TomnnChildcare: Pam & GriffnnnPresent: Jillian, Sarah, Amy, Judith, Rachel, Jim, Gail, Becky H, Elph,nTed, Patti, Kathy, Gayle, Katie, Nancy, Helen, Greg, Michael, HermannnnnAGENDAnn[5 min] Intros & Welcomesnn[5 min] Change Date for Sept business mtg (decision) - Becky Hnn[15 min] Add ½ hr to budget meetings (discussion) - Gailnn[5 min] Announcementsnn[15 min] Revised Grounds mandate (decision) - Tednn[40 min] CH loan Proposal, F&L (discussion) - Amynn[5 min] Evaluation and Thanksnnn

Community Business MeetingnnJune 6, 2012nnnFacilitators: Sarah and JilliannnMinutes: TomnnChildcare: Pam & GriffnnnPresent: Jillian, Sarah, Amy, Judith, Rachel, Jim, Gail, Becky H, Elph,nTed, Patti, Kathy, Gayle, Katie, Nancy, Helen, Greg, Michael, HermannnnnAGENDAnn[5 min] Intros & Welcomesnn[5 min] Change Date for Sept business mtg (decision) - Becky Hnn[15 min] Add ½ hr to budget meetings (discussion) - Gailnn[5 min] Announcementsnn[15 min] Revised Grounds mandate (decision) - Tednn[40 min] CH loan Proposal, F&L (discussion) - Amynn[5 min] Evaluation and Thanksnnn

MINUTES Community meeting May 21, 2012nnFacilitators: JilliannMinutes: VincentnChildcare: Kendra & KitonAttendance: Elph, Amy, Heather, Adi, Da...

MINUTES Community meeting May 21, 2012nnFacilitators: JilliannMinutes: VincentnChildcare: Kendra & KitonAttendance: Elph, Amy, Heather, Adi, Da...

Alternative meeting minutes 2012/05/02nModerators: Susan, TammynMinutes: VincentnAttendance: Hermann, Becky, Sharon, Jeff, Kelly, Jillian, Elph, Adi, ...

Great Oak Cohousing Business MeetingnApril 16, 2012nAGENDAnWelcome/IntrosnIcebreakernFHA Certification-Becky, F & LnGrounds Mandate-Ted, GroundsnAnnouncementsnCH Loans-Adi F & LnEvaluation/Thanksn

GREAT OAK BUSINESS MEETING
03-19-12

Facilitators: Mary, Elph
Minutes: Tom
Childcare: Sari & Hermann

Attendees: Mary, Elph, Brice, Kito, Greg, Judy, Catherine, Adi, Jim,
Gail, Amy, Malcolm, Willie, Vera, Alicia, Debbi, Rod, Patti, Gabe,
Gayle, Helen, Nancy, Meg, Erik, Jacob, Aaron, Rod, Keith, Fatima,
Bill, Paddy, Jillian, Becky, Dale, Eric, Talia, Tom, Kathy, Rachel

[first, ice cream was enjoyed by many]

Agenda
5 - Welcome/Intro/Agenda Review
15 - New Member welcome - Catherine
5 - Co-host FIC board meeting - Jillian
30 - F&L new reports - Becky/Kathy
5 - Announcements
25 - Meals, TS participation - Rod
5 - Evaluation & Thanks

Great Oak Alternative Community Meeting

February 1, 2011


Facilitators: Becky & Jillian

Minutes: Tom

Present: Jillian, Judith, Rod, Rachel, Patti, Talia, Tom, Gayle, Hermann,
Becky H, Mary, Bill, Amy, Elph, Adi, Becky G


Agenda

1. Brief history of $11K

2. Go around of ideas

3. Spend $300 per household

4. Snacks

5. Discuss results

6. Next steps

Skills and Thrills 2012nnSunday, Nov 11, 1-2pmnnOur neighbor Caleb Lange's talk about his life and his Back to thenRoots businessnn(Following is an ou...

Skills and Thrills 2012nnSunday, Nov 11, 1-2pmnnOur neighbor Caleb Lange's talk about his life and his Back to thenRoots businessnn(Following is an ou...

Faciltators: Alicia & Tammy
Minutes: Vincent
Childcare: Willa & Hermann

1. GO Jeopardy!
2. Introduction of letter to go to lawyer with proposed changes to master
deed, by Aaron for F&L


Leader: Pam
Facilitator: Jillian
Childcare: Craig and Willa filling in for Kenda
Minutes: Elph as volunteer

AGENDA:
Welcome/Intros/AgendaAnnouncements
2012 Budget,Water Line
Chocolate Treats
Leadership Follow-up
Evaluation and Thanks

Facilitator: Elph
Minutes: Catherine
Childcare: Willa, Craig

Great Oak Cohousing Business Meeting Oct. 17, 2011

Present: Sarah, Alicia, Tom, Rachel, Bill, Nancy, Keith, Catherine,
Willie, Gail, Becky H., Becky G., Patti, Katie, Debbi, Jim, Megan,
Gayle, Erik, Heather, Ted, Aaron, Mary, Helen, Malcolm, Paddy, Rod,
Judith, Hermann

Facilitators: Sarah & Alicia
Minutes: Catherine
Childcare: Willa & Hermann

AGENDA
Intros/Welcome/Agenda Review
$ Brainstorm (Becky F&L)
Announcements
Bookkeeper (Becky F & L)
Garden (Mary King)
Steps (Herman)
--yay or nay
--funding
Evaluation & Thanks

GO COMMUNITY MINUTES

October 5, 2011


Facilitator: Mary

Minutes: Tom

Childcare: Kendra & Craig


Present: Nancy, Heather, Catherine, Xi, Gayle, Becky, Hermann, Keith, Becky

G, Megan, Katie, Jim, Gail, Judith, Bill, Nicholas, Sarah, Debbi, Rachel,

Tom, Kathy B, Meg, Rod, Michael, Paddy



AGENDA

1. Welcome/Intro/Agenda Review 5

2. Welcome Ceremony 10

3. Announcements 5

4. Wood floor dot storm (Becky) 5

5. Budget (Rod) 60

6. Evaluation/Thanks 5


(Note, grounds proposal 15 mins incorporated into budget and bumped budget

from 45 mins to 60)

Facilitators: Sarah & Jillian
Minutes: Sari
Childcare: Craig & Kendra

Wednesday, September 7th - Alternative Meeting

Topic: Show and tell
Leader: Becky G.
Facilitator: Becky G.
Minutes: Sari
Childcare: Herman and Willa
Attendance: Becky G., Daniel, Dale, Divya, Heather, Adi, Nancy, Aaron,
Malcolm, Gail, Jim, Judith, Rachel, Talia, Bill, Jillian, Elph, Mark
(Jillian,,s friend), Pam, Nicholas, Eric, Megan, Mario, Gayle, Willie

Agenda:

Minutes
Monday, August 15 - Business meeting
Facilitators: Elph & Jillian
Minutes: Vincent
Childcare: Kendra (Tom & Rachel covered for a missing childcare person)
Attendance: Gail, Jim, Bill, Catherine, Dale, Becky, Alicia, Gayle,
Willie, Amy, Eric M., Rod, Nicholas, Debbi, Rachel, Aditya, Katie,
Megan, Nancy, Helen, Ted

Agenda:

* Welcome/Introductions/Agenda Review
* Process - Ideas for Nov. 12-13 Community Weekend Event -
information/brainstorm/feedback - Jillian
* F&L - Introduction to Proposal on Reserve Fund -
Information/questions/discussion - Becky
* Announcements
* Work - Results of Labor Review Survey/Next Steps -
Information/discussion - Willie
* Evaluation & Thanks

Great Oak Cohousing Business Meeting Minutes July 18, 2011

Present: Patti, Becky, Dale, Judith, Gayle, Tim, Jim, Gail, Becky H.,
Elph, Keith, Bill, Jillian, Adi, Alicia, Tammy, Aaron, Willie,
Vincent, Katie, Rod, Pam, Debbi, Nicholas, Kathy, Kendra, Hermann

Facilitators: Tammy, Patti
Minutes: Catherine
Child Care: Kendra, Hermann

Agenda
Welcome, Intros, Agenda Review
CH Carpet (decision)
Announcements
Work (discussion)

Final Minutes
Wednesday, July 6 - Alternative Meeting
Topic: Emergency Preparedness and More Radical Sustainable Living at Great Oak.
Leader: Megan
Facilitator: Elph
Minutes: Vincent
Childcare: Maia & Willa
Attendance: Alicia, Aaron, Dale, Becky, Bill, Nicholas, Gail, Gayle,
Catherine, Keith, Helen, Sarah, Adi, Nancy, Jillian, Rachel, Katie,
Patti

Agenda:

* Announcements
* Intro
* Short movie shown in the game room
* Assignment of emergency scenarios to small groups
* Small groups report to the big group
* Discussion of emergency preparedness ideas that were suggested
* Discussion about environmental sustainability
* Next steps

Great Oak Cohousing Business Meeting Minutes
June 20, 2011

AGENDA
Why Do You Think Seniors are Good For Cohousing?
Work: Info Share
Meals
Eval/Thanks

Alternative Meeting Leader: Susan

Facilitation support: Elph

Minutes: Amy



Present: Becky H., Jillian, Elph, Susan, Amy, Hermann, Sari, Gayle,
Nicholas, Sarah, Nancy, Patti, Charlotte, Adi

Facilitators: Tammy, Jillian (for a little while)

Minutes: Amy



Present: Tammy, Carl, Tim, Sarah, Jillian, Elph, Sharon, Amy, Becky, Aaron,
Bill, Nicholas, Jim, Gail, Tom, Patti, Erik, Catherine, Gayle, Helen, Debbi,
Ad, Pam, Rachel, Ted, Eric, Rod, Nancy, Willie, Alex, Katie




AGENDA

1. Icebreaker

2. New Member Welcome

3. Solar Panel Proposal

4. Announcements

5. Evaluation and Thanks


Decision: Solar Panel Proposal was approved with no standasides or blocks.

Facilitators: Jillian & Tammy
Minutes: Patti
Childcare: Craig & Kendra

5:45 pm Dinner
6:20 pm Clear & Room Setup
6:30 pm Meeting Begins

* * * * *

5 min. Welcome/Introductions/Agenda Review

5 min. New member welcome - Catherine

15 min. BOUNCE agreement refresher - Katie

20 min. Late Payment of Association Dues policy changes - proposal, for
1-meeting decision. Presenter: Aaron for F&L

5 min. Announcements

20 min. Workshop Loan refinancing - proposal, for 1-meeting decision.
Presenter: Carl for F&L

20 min. Solar Currents Installation - proposal, for 1-meeting decision.
Presenter: Adi?

5 min. Evaluation & Thanks

Total: 95 minutes. Facilitator debrief follows in sitting room. All
community members are welcome to attend.

GO COMMUNITY MEETING 3/21/2011

Facilitators: Amy & Alicia

Minutes: Tom

Childcare: Kendra & Craig


Present: Amy, Alicia, Tom, Nicholas,

Gayle T, Malcolm, Adi, Heather, Willie, Katie

Hermann, Becky, Judith, Vince, Tim H, Jim, Helen, Gail,

Patti, Rod, Rachel, Kathy, Ted, Debbi, Pam



AGENDA

5 - Welcome/Intros/Agenda Review

15 - Seniors in Cohousing - a conversation (Gail)

15 - Solar Power Investment Opportunity - info/discussion (Adi)

15 - Grounds Convener job - discussion (Katie)

5 - Announcements

30 - Work - discussion/feedback (Willie)

5 - Evaluation & Thanks

ALTERNATIVE COMMUNITY MEETING 3/2/2011

Facilitator: Becky

Minutes: Tom

Childcare: Willa & Maia


Present:

Tom, alpha, Nicholas, Eric, Dale, Jillian, Rod, Alex,

Heather, Adi, Gayle, Bill, Becky H, Herman, Tim H

Judith, Gail, Jim, Tammy, Sari, Vince, Mary, Megan, Patti, Pam, Katie


AGENDA

* Brainstorm online reservation book features

* Touchstone talking circle - 2x

1 - what do you like about it?

2 - do you personally have concerns?

* Small Group planning

* Large Group discuss

Facilitators: Mary & Tammy

Minutes: Amy



Present: Mary, Tammy, Catherine, Kendra, Carl, Jim, Peter, Gail, Eric,
Jillian, Alicia, Dale, Becky, Elph, Nancy, Aaron, Debbi, Judith, Hermann,
Becky, Gayle, Helen, Amy, Kathy, Heather, Katie, Tom, Rachel, Rod, Ted,
Willie, Patti, Erik



AGENDA



5 , Welcome/Intro/Agenda Review

5 , Icebreaker

5 , New Member welcome

70 , Reserve Fund & Budget

5- Announcements

5- Evaluation & Thanks

5-Welcome and Introductions

5-Refreshing Policy Moment: CH Rules(Becky)

15-Budget Review(Rod)

30-Small Group Work

15-Report Back

5-Budget Next Steps

5-Announcements
5-Evaluation&amp;Thankyous

Grounds tour and discussion

Welcome
Fall event topic for GO
Process Committee revised Mandate
GO Resources by Willie

Membership - Welcome Ceremonies
Announcements
F & L - Reserve Fund Review

Leader: Tammy
Facilitator: Jim G
Minutes: Jillian

Present: Bill, Jillian, Elph, Jim G, Alicia, Malcolm, Dale, Gail, Hope,
Heather, Rachel, Patti, Liam, Willie, Becky, Judith, Nancy, Eric, Helen,
Annaliese, Divya, Talia, Adi, Mac, Eleanora, Linnea, Tom, Debbi, Katie

Great Oak Cohousing Business Meeting
April 19, 2010

AGENDA
5-Welcome, Intros, Agenda Review
8-Thank Yous
20-F & L One time exception to the Late Association Fee Agreement re:
when to place a lien (Aaron) Decision
20-Membership,Caring Committee Funds (Catherine) Info/Discussion
5-Announcements
30-F & L,Procedure for spending Bldg. Maintenance Funds (Amy) info/disc
2-Thanks, evaluation

Facilitators: Alicia & Jillian

Minutes: Amy

Childcare: Willa & Ross



Present: Alicia, Jillian, Becky, Bill, Margaret, Rod, Eric, Carl, Elph,
Catherine, Gail, Talia, Patti, Nera, Rachel, Erik, Amy, Tim, Mary, Helen

Debbi, Judith, Ted, Dale, Tom, Lily, Ross



* * * * * *

AGENDA



1) Welcome/Introductions/Agenda Review

2) Fire Suppression Issues - info/discussion - Rod

3) New Member Welcome Ceremony - Catherine, Tom & Rod

4) GO Unit Mailing Addresses, possibility of change - info/discussion

- Carl & Rod

5) Announcements

6) Evaluation & Thanks



Facilitator debrief follows in sitting room. All community members are

welcome to attend.

Minutes of GO Community Meetingn2-15-10nnFacilitators: Jim & AlicianMinutes: AmynnPresent:nKatie, Rod, Jim, Alicia, Bill, Patti, Sarah, Dale, Ga...

Community Meeting 2/3/10nPresent: Ted, Helen, Nancy, Jim, Gail, Cher, Katie, Bill, Heather, Mary, Catherine, Greg, Aaron, Adi, Judith, Tom, Alicia, W...

Community Meeting 2/3/10nPresent: Ted, Helen, Nancy, Jim, Gail, Cher, Katie, Bill, Heather, Mary, Catherine, Greg, Aaron, Adi, Judith, Tom, Alicia, W...

GO Business Meeting, January 18, 2010n6:30 pm, Common Housenn

Great Oak Cohousing
Minutes of Alternative Community Meeting
1/6/10

Common House Long Range Planning Meeting

Presented by Becky
With assistance from...

Welcome/Agenda Review
Refreshing Policy Moment
F&L - Late Association Fees - Discussion/DECISION
Announcements
CRC - email etiquette - Discussion/DECISION

* Monkey review
* Buddy support check-in
* Review Emily's report
* Committee jobs
* Suggestions for next season

5 min. Welcome/Introductions/Agenda Review
10 min. Icebreaker/Energizer
30 min. CH - Playful Visual Brainstorming to launch development of a
5-Year Plan for the CH - discussion/feedback - Becky
5 min. Announcements
5 min. Break
30 min. CRC - email etiquette - info/discussion - Catherine
5 min. Evaluation and Thanks
Total: 90 min.

Facilitator debrief follows in the sitting room. ALL ARE WELCOME TO ATTEND.

Announcements
Budget decision

10 min. Welcome/Introductions/Agenda Review
5 min. Announcements
70 min. Discussion of revised committee 2010 budgets, with potential
Decisions on some of them.
(will likely have an energizer or stretch break in the middle of this item)
5 min. Evaluation & Thanks

GO community meeting
10/7/2009
6:30-8pm

AGENDA
5 Welcome/Intros
20 F&L Discussion of Revised Policy on Late Association Fees - Emily
15 Process - Discussion of meeting time follow-up - Catherine
5 Announcements
40 Work - intro/discussion of changes to work agreement - Dale
5 Evaluation and Thanks

1. Welcome, Introductions & Agenda Review
2. Workshop Governance - DECISION - Ted
3. Skills & Thrills November Event - Information - Mary
4. Energizer
5. Budget - Committee Budget Proposals - discussion - Rod
6. Evaluation & Thanks

Great Oak Cohousing
Minutes of Alternative Community meeting

Meeting leader: Pam
Assistant: Patti
Minutes: Amy

Present: Pam, Elph, Keith, Gail, ...

GO Community Meeting August 17, 2009

Facilitators: Amy Harris & Alicia Wilson-Ahlstrom

Minutes: Sarah Ross

Present: Tim Headley, Patti Kardia, ...

7/20/09 Community Meeting
Facilitators: Amy & Mary
Minutes: Patti
Childcare: Alex & Bill

* * * * * * *
Agenda
Budget Process (Budget/discus...

Great Oak 6/15/09 Community Meeting Minutes

Facilitators: Alicia & Elph
Minutes: Patti
Childcare: Bill & Tom?

Agenda
Painting GO
Bees @ GO
Non GO kids @ GO

Agenda:
- agenda review
- workshop mandate - Ted
- announcements
- re-painting - intro/discussion - Willie
- process - followup on weekend gatherings discussion - Jillian
- evaluation

Great Oak Community Meeting
April 20, 2009

Facilitators: Patti & Sarah
Minutes: Amy
Childcare: Mandy & Tom


Present: Catherine, Rachel, ...

Notes from the April 1, 2009 Alternative Meeting, Great Oak Cohousing

Leader: Pam
"Assistant:" Amy

No formal minutes were taken. These ...

Notes from the April 1, 2009 Alternative Meeting, Great Oak Cohousing

Leader: Pam
"Assistant:" Amy

No formal minutes were taken. These ...

keywords for the night: Fun, Creative, Meaningful
The work committee wants to know, "how can we assure that assigned
work gets done?"

Agenda:
* Intro - themes
* Agenda Approval
* Announcements
* Icebreaker
* brainstorm
* small group work
* report outs
* evaluation

Review and Intros
Energizer
Group Art Project (intro) Sarah
Announcements
Sharing CH (decision) Sarah
Money/ Meals/ Work/ Overall
Evaluation and Thanks

AGENDArn1. Icebreakerrn2. Futuring: instructions, small groups, share outrn (with brownies & ice cream)

Intros and Agenda
Icebreaker
F&L Touchstone money proposal
Announcements
Sharing Meals with Touchstone
Evaluation and Thanks

Icebreaker
Discussion of sharing CH with TS
Review CH cmtee decisions of late
Announcements
Prep for grounds master planning weekend
Evaluation and thanks

1. (5) Introductions/Agenda Review
2. (5) Icebreaker
3. (10) CH energy Improvements (Becky)
4. (5) Announcements
5. (60) Touchstone CH Sharing proposal
-Background (Sarah for Steering)
-Proposal (Tom from TS)
-Clarifying Qs
-Discussion
6. (5) Eval & Thanks

1. Agenda review and introductions
2. Icebreaker
3. Work item: Job fair (Amy)
4. Dealing with emergencies: how to identify and deal with the biggies: heart attacks, strokes and choking (with a special appearance by the AED!)
5. Dealing with emergencies: less pressing but still big first aid Break
6. The scent of health: a potpourri of health topics
7. Wrap-up, evaluation and thanks

5 min. Agenda review
10 min. Icebreaker
40 min. Quorum Discussion
5 min. Announcements
15 min. Helping Neighbors-info
5 min Evaluation

Agenda:
* Agenda Review
* CRC GO biz over email
* Announcements
* Budget discussion / decision
* Evaluation and thanks

Agenda Review/intros/icebreaker (10)

Amendments to the work agreement-decision - Amy H (10)

Announcements (5)

Budget discussion II - Sarah/Rod (60)

Evaluation & Thanks (5)

Community Meeting, Wednesday, October 1, 2008



Facilitators: Alicia & Jillian

Minute Taker: Amy H.

Childcare: Bill & Susan



5:45pm Dinner

6:20pm Clean & Room Setup

6:30pm Meeting Begins



• Agenda Review/Introductions

• Icebreaker - fall local-apple tasting!

• Work Committee - Proposed changes to Work Agreement about

what to do when you can't make your community work contribution -

discussion - Amy H.

• CH - Autolocks for the common house - information and feedback - Becky

• CRC - conducting GO business on email

• Announcements

• Evaluation & Thanks

5 Announcements
20 Budget (Sarah) Overview, Q & A, Concerns
5 Break/Stretch with Megan
20 Touchstone/Great Oak CH Sharing Proposal (MaryBeth Wylie and Laura
Coddington)
5 Thanks and Evaluation

GO Alternative Community Gathering
9/3/2008

GO Alternative Community Gathering
9/3/2008

AGENDA
5 Agenda Review/Introductions

20 Fall Weekend Meeting Day - Creating a Master Plan for Grounds -
discussion/decision - Katie

20 Budget Process - Info and questions about process - Debbi S.

10 Energizer

5 Announcements

10 Making Cohousing Liveable for a Lifetime - info and distribution
of survey - Gail

20 Sidewalk Repair Issues - info/discussion - Katie

5 Evaluation and Thanks

Alternative Gathering
Wednesday 8/6/2008
6:30pm-8pm

Meeting leader: Tammy
Facilitator point person: Amy H
Minute taker: Jillian

Present: Tammy, Amy H, Jim G, Becky, Bill, Nancy, Debbi, Robert,
Maggi, Gail, Patti, Dale, Alicia, Elph, Sarah, Judith, Emily,
Jillian, Joel, Susan, Mandy, Megan, Keith, Adi, Mario, Luca, Julian,
Daniel


AGENDA
Work Swap Bulletin Board Introduction
Announcements
A Taste Of ... !
Evaluation/Debrief

7/2/08 Alternative Community Meeting

A Tree House for Great Oak?

Present: Megan, Keith, Bill, Craig, Aaron, Alicia, Dale, Patti, Eric,
Katie, Talia...

7/2/08 Alternative Community Meeting

A Tree House for Great Oak?

Present: Megan, Keith, Bill, Craig, Aaron, Alicia, Dale, Patti, Eric,
Katie, Talia...

Community Meeting
Monday, June 16, 2008

Facilitator: Jillian
Minutes: AmyH
Childcare: Aditya and Emily

Present: Jillian, Elph, Gail, Jim Gr, Sarah, Hope, Keith G., Katie,
Ellie, Mary, Nancy, Willie, Judith, Emily, Adi, Mel, Rod, Helen,
Heather, Craig, Becky, Ted, AmyH

1. Agenda Review/Introductions
2. Icebreaker - chocolate tasting
3. East Pod Shade Structure: Review of the plans, and brainstorm/
discussion about how to pay for it. Info/Discussion - Katie
4. Replacing Carpeting/Flooring in the Common House - Presentation/
questions and Dot Storm. - Judith
5. Review/discussion/evaluation of existing CH usage guidelines, from
2003 and 2004 - how are they serving us? Working well? Elements need
to be updated/changed? Elements missing? - Sarah
6. Announcements
7. Evaluation and Thanks

No minutes were taken, this was a grounds work party, led by Katie.

Community meeting, Monday, May 19, 2008

AGENDA

5 Welcome, Introductions, Agenda Review

10 Icebreaker

15 How to give input when you can't attend a meeting - decision - Process

5 Announcements

30 CH usage and unsupervised non-GO kids - Discussion - Alicia

5 Evaluation and thanks

GO-Community Meeting
5/7/08

Alternative meeting organizer: Rod
Assistant: Alicia
Special guest facilitator: Grace Potts
Minutes: AmyH

Present: Rod, Alicia, Dale, Jim, Helen, Patti, Bo, Bill, Nancy,
Sarah, Becky, Cahterine, Elph, Judith, Kelly, Debbi, Amy, Willie,
Hope, Gabe, Gail, Rachel, Heather, Katie, Hope, Emily, Patti, Keith G,
Andrew, Ted, Mac, Melissa, Craig, Malcolm

Agenda
1. Introduction/Overview of Agenda
2. Announcements
3. Future Search w/Grace Potts
4. Evaluation

GO-Community Meeting
5/7/08

Alternative meeting organizer: Rod
Assistant: Alicia
Special guest facilitator: Grace Potts
Minutes: AmyH

Present: Rod, Alicia, Dale, Jim, Helen, Patti, Bo, Bill, Nancy,
Sarah, Becky, Cahterine, Elph, Judith, Kelly, Debbi, Amy, Willie,
Hope, Gabe, Gail, Rachel, Heather, Katie, Hope, Emily, Patti, Keith G,
Andrew, Ted, Mac, Melissa, Craig, Malcolm

Agenda
1. Introduction/Overview of Agenda
2. Announcements
3. Future Search w/Grace Potts
4. Evaluation

Great Oak Community Meeting
Monday, April 21, 2008

Facilitators: Mary, Elph
Minute Taker: Amy H.
Childcare: Adi and Jay

Present: Elph, Mary, Lisa, George, Keith, Gail, Willie, Jillian,
Tracy, Jay, Jim, Emily, Heather, Dale, Patti, Rachel, Becky, Deb,
Helen, Eric, Kathy B. Judtih; Aaron, Tammy, Bill, Ted, Sarah, Susan,
Nera, Bo

5 Agenda Review/Introductions
10 Icebreaker (Emily)
20 How to give input when you can't attend a meeting - info/discussion
- Jillian (Infoco)
15 Work Committee Job Fair – Lisa (Work Comm)
5 Announcements
5 Break
5 Process and CRC/Overlap between work seasons for continuity -
announcement - Becky (CRC)
20 E-mail Etiquette - discussion – Susan and Becky (CRC)
5 Evaluation and thanks

Here are my notes from when we walked around the campus grounds and
checked out various projects. Much of these are simply people's
ideas-not meant to convey grounds plans, but to give back to grounds
some of the ideas that people had while we were walking around. Not
many of the ideas were "debated," just tossed out as suggestions.

Outcomes: Katie, Hope, Jim & Becky are going to be an ad hoc grounds
fundraising committee who will consider alternative & multiple funding
structures for the various grounds projects The sandbox is the #1
priority. We need a destination with nice seats, shade, and storage.
Decide on location, then develop design and budget.
Then build it during May work days. Talk to your kids about likely
changes with the current sandbox.

Grounds Focused Alternative Meeting - 4/2/08

Attendance: Judith, Nancy, Elph, Adi, Patti, Katie, Rod, Becky, Bill,
Jim, Gail, Heather, Hope, Jillian...

Sandbox Changes - Info/discussion - Rod (Grounds)
Announcements
AGREED -- Alternative Meeting Proposal - Discussion/DECISION - Gail
(Process)
Evaluation and thanks

Great Oak Business Meeting
Monday, March 17, 2008
at the GO Common House



Agenda
Sandbox Changes - Info/discussion - Rod (Grounds)
Announcements
AGREED -- Alternative Meeting Proposal - Discussion/DECISION - Gail
(Process)
Evaluation and thanks

Begin forwarded message:
> From: Amy Harris <aharris at umich.edu>
> Date: March 2, 2008 8:25:01 PM EST
> To: Judith Starks <badgela...

Great Oak Cohousing Business Meeting Minutes
Feb. 18, 2008

AGENDA
5-Agenda Review
10-Ice Breaker
30-Revised Work Agreement (Decision)
5-Break
5-Announcements
30-Grounds Planning Timeline (Discussion/Decision)
5-Evaluation and Thanks

-----Original Message-----
From: talk-bounces at gocoho.org [mailto:talk-bounces at gocoho.org] On Behalf Of Kardia, Patricia
Sent: Saturday, February...

-----Original Message-----
From: talk-bounces at gocoho.org [mailto:talk-bounces at gocoho.org] On Behalf Of Kardia, Patricia
Sent: Saturday, February...

GREAT OAK COMMUNITY MINUTES
Alternative Meeting: Great Oak in 20 years
2/4/09

Leader: Dale
Facilitator: Patti
Minutes: Tom

Present: Dale, Gail, Patty, Jim, Catherine, Alicia, Heather, Tom,
Sarah, Willie, Becky, Eric K., Jacob, Elph, Jeff

AGENDA
1. Icebreaker
2. Futuring: instructions, small groups, share out
(with brownies & ice cream)

GREAT OAK COMMUNITY MINUTES
Alternative Meeting: Great Oak in 20 years
2/4/09

Leader: Dale
Facilitator: Patti
Minutes: Tom

Present: Dale, Gail, Patty, Jim, Catherine, Alicia, Heather, Tom,
Sarah, Willie, Becky, Eric K., Jacob, Elph, Jeff

AGENDA
1. Icebreaker
2. Futuring: instructions, small groups, share out
(with brownies & ice cream)

No changes to the draft minutes were suggested, so these are the same ones I
sent out as a draft. --Catherine

Great Oak Cohousing Community Meeting
January 2, 2008
AGENDA
5 min Agenda Review
10 min Reflection on GOVision
20 min The Work Game Lisa and Debbi
30 min Discussion Lisa
5 min Announcements
5 min Evaluation

1. Icebreaker - MLK Jr Quote Reflection
2. Announcements
CRC (Catherine)
Grounds (Rod)
Lost n Found (George)
3. Work Concerns (AmyH)
4. Work Proposal #1
5. Work Discussion #2
6. Eval and thanks

No changes to the draft minutes were suggested, so these are the same ones I
sent out as a draft. --Catherine

Great Oak Cohousing Community Meeting
January 2, 2008
AGENDA
5 min Agenda Review
10 min Reflection on GOVision
20 min The Work Game Lisa and Debbi
30 min Discussion Lisa
5 min Announcements
5 min Evaluation

Great Oak Business Meeting Minutes
Monday Dec 17, 2007
=========================

5 - Agenda Review
5 - Announcements
10 - Icebreaker
35 - Budget Discussion 1
-- review accomplishments
-- review budget Q&A
-- fishbowl discussion & training budget
5 - break
15 - budget 2
10 - Full budget review (decision)
5 - evaluation and thanks

10 min Hora (icebreaker)
5 min Nia
15 min Great Oak Dance
20 min Discuss
15 min Make collage
15 min Discuss collage

Hi all,

Diana and Karen wrote a great set of notes on our
training day last month (including our
evaluations).

It is long, but captured a lot of people's input,
and at the end are our evaluations of the day and
comments on training in general, and followup
recommendations from the trainers too.

They laid it out in word and provided a PDF but
it was pretty large so I copied it as plain text
below, hopefully its readable enough without the
formatting.
Thanks,
-Jillian

Great Oak Business Meeting, 11/19/07

Facilitators: Mary and Amy H.

Minutes: Patti



Present: Judith, Megan, Erik, Laura, Gail, Jim, Dorothy, Mary, ...

Great Oak Business Meeting
November 7th, 2007
======================

Agenda:
- agenda review and intros
- icebreaker: multiple choice
- listening and reflecting: diversity
- GO connections and networks
- announcements
- closing and evaluation

* budget discussions on:
- buildings
- membership
- finance
- steering
- process
- grounds
- common house
* announcements
* Preview of Upcoming Training Day
* Hot Tub Policy

* Agenda Review
* Nov 10 training day
* Energizer
* UMCU field of membership
* conflict resolution committee
* announcements
* parking check-in
* 2008 budget process
* evaluation & thanks

Great Oak Community Meeting
September 5, 2007

Facilitators: Rod & Robert
Minutes: AmyH

Present:
Alicia, Robert, Rod, Catherine, Willie, Katie,...

Great Oak Business Meeting

Wednesday, August 1, 2007



Facilitator: Patti

Microphone-runner: Jillian

Minute Taker: AmyH

Childcare: Judith, El...

GREAT OAK COHOUSING BUSINESS MEETING

Monday, July 16, 2007



AGENDA

5 min. Agenda Review/Introductions

10 min Icebreaker

30 min Community Meetings pre-Proposal (Discussion)—Jillian

5 min Gratitude Break (from bulletin board)—Gail

5 min Break

10 min Finance Reports Review/Discussion—Elph

5 min Agreement Review (Picking up Toys)—Catherine

5 min Announcements

5 min Evaluation and Thanks

Sunday, June 3, 2007 – Day 3
Community Retreat with Laird’s Facilitation Class
GO – Common House

Facilitators: Patti & George
...

Great Oak Cohousing Community Meeting Minutes
Saturday, June 2, 2007 --or—Day 2

AGENDA
1:00PM Introduce the Day
Fun Game
Explai...

GLOSSARY:
Terms cmtee=committee=team (we are using the term to mean any
authorized subgroup of the whole, which could be a team, committee,
or even a ...

Facilitation Training Weekend MINUTES
Friday, June 1, 6:30-8 PM

Facilitators: Patti & Jillian

Minutes: AmyH

Present: Jillian, Patti, Tracy, ...

5 Agenda Review
20 Community Input on Focus of June Facilitation Weekend (Jillian/Process)
5 Announcements
10 Teen Member Induction (Mary K.)
45 Community Work in Relation to Rental Units, Renters, and Non-Member Residents - Info/Small group disc. (Amy/work and Jay/membership)
5 Evaluation and thanks

Sorry for the delay and here are the draft minutes from the 05-02-07
Community meeting. Please send corrections to me. THANKS!



Great Oak Business...

Great Oak Business Meeting, Wednesday, May 2, 2007 at the GO Common
House



Facilitators: Jillian and Sarah

Minutes: Patti

Childcare: Lisa and Tom
...

5 Agenda Review/Introductions
10 Family Farm Co-Op Update
20 Re-evaluate Community Meeting Start Time-discussion/decision-
Catherine (Process)
5 Announcements
35 Dynamic Facilitation Weekend Topic-discussion/decision-Jillian/
Gail (Process)
5 Evaluation and thanks

Icebreaker
Announcements
Fish tank in sitting room discussion
Continuation of LCE/GCE discussion
Evaluation and thanks

APPROVED AGENDA
5 Agenda Review/Introductions
5 Announcements
30 Infoco Mandate-discussion/decision-Jillian (Infoco)
5 BREAK
10 Icebreaker
45 Discussion of alternative meeting
formats-intro/discussion-Jillian-(Process)
*Small group work
*Report Out/Discuss
*Cooler Items (if needed)
5 Evaluation and thanks

Deck and Add-ons, discussion around community or individual responsibility for maintenance and replacement.

5 Introduction/Agenda Reviewrn10 Icebreakerrn5 Announcementsrn30 + 30 CH Usage-Discussion (Becky for CH Comm.)rn(optional break)rn5 Evaluation

Agenda Review
Icebreaker
10 Min. CH Review (Debbie A.)
Rest of the Meeting: Individual and Association Responsibility for
Infrastructure (Discussion)
Evaluation

5 Agenda Review/Introductions
10 Icebreaker
5 Announcements
30 LCE Proposal-discussion/decision-Elph-(F&L)
30 Proposal to Change Meeting Time-discussion/decision-Jillian (Process)
5 Evaluation and thanks

1 Agenda review
2 Icebreaker
3 Announcements
4 Teen Member Proposal (disc/decision Jay)
5 Pre-Proposal discussion of change of meeting time (discussion)
Sweet Jim
6 Key Availability for All Units (discussion) Elph
7 Evaluation/Thanks

Welcome/Intros/Agenda Review/Facilitator Box
Icebreaker
Announcements
Budget Recap, info, Jillian
Loan Clarification, info - Elph
Budget Goal, discussion
Presentation of New Budget Proposal, info- Q&A Rod
BREAK
Burning Concerns
Consensus or Next Steps or Extend
Evaluation

Agenda Review/Intros
Icebreaker
Announcements
Community Farm Distribution (info)
2007 Budget (discussion/potential decision)
Common Key Availability (POSTPONED)
Evaluation

Icebreaker
Budget
Laundry Room
Announcements
Infoco Mandate
Evaluation

5 Agenda Review/Intro
10 Ice Breaker-Judith
20 Living Well With Children-Robert
20 Teen Membership-Jay (Proposal Disc. & Decision)
5 Break
5 Announcements
15 November Training-Jillian
20 Meals check-in/Feedback-Amy N. (Gathering info)
5 Budget Survey-Rod (info)
5 Evaluation and Thanks

5 Agenda Review/Introductions
10 Icebreaker (Diana K.)
5 Community Announcements
10 Automatic External Defilbrilator (AED) Presentation (Mac)
45 Budget Line Items Discussion (Rod)
10 Conflict Resolution Committee Information (Jim Sw.)
25 November Training-disc. (Diana K.)
5 Evaluation & Thanks

1. Review Communication Pathway (CP)
2. Revise CP
3. Apply CP
4. Small groups to discuss/apply
5. Hot tub presentation

Agenda Review/Introduction Jillian
Jillian reviewed the agenda. The agenda was as follows:
- Intro to the budget process
- Brainstorm on four categories/grouping
- Dotstorm ideas most excited about: What Ideas Excite You Most?
- Discussion around ideas that have generated excitement (5 or more dots)
- Evaluation

Icebreaker: Participants learned to do the Hustle.
Budget Process Revised (Rod)

5 Agenda Review/Introductions
10 Icebreaker
20 Budget Process Proposal-intro/discussion - Rod and Melisa (Budget)
30 Parking-discussion/decision - Jillian (Parking)
10 November Training Topics-discussion/dot storm - Gail (Process)
5 BREAK
5 Announcements
20 Infoco Updated Mandate-intro/discussion - Elph (Infoco/Process)
5 Evaluation and thanks

5 Agenda Review/Introductions

10 Icebreaker
Cards with 11 words were handed out. People were to mill around,
without talking, arranging themselves in a line to form a sentence.
It turned out to be:
"You can't have your pudding if you don't eat your meat." (In honor
of the recent passing of a Pink Floyd original member.)

30 Parking-discussion/decision-Jillian (Parking)

Agenda ReviewrnIntroductionsrnIce BreakerrnSandbox Relocation Proposal-45 min (discussion/decision, Debbie A.)rnBreakrnAnnouncementsrnWork Credit Allocation-30 min (discussion/decision, Amy H.)rnEvaluation and Thanks

5 Agenda Review
10 Icebreaker
45 Parking discussion/decision (Jillian for Parking)
5 Break
5 Announcements
30 Sandbox Relocation intro/discussion (Deb A.)
5 Evaluation

5 Agenda Review/Introsrn10 Ice Breakerrn15 Budget Surplus/Deficits (Decision) Judith, F & Lrn20 Guests at Meetings (Discussion) Jim Sweeton, Processrn5 Breakrn5 Announcementsrn20 Young Adult Membership (Discussion) Jay, Membershiprn20 GO Web Resources (Info) Williern5 Eval & Thanks

AppreciationsrnIntro & AgendarnWeekend GoalsrnAgreementsrnPending Proposals; ?'srnSupporting each other when there is a perception of a broken agreementrnSmall group workrnPresentationsrnDiscussionsrnHomes for unfinished workrnWrap UprnEvaluation

Weekend topic: Living Well with Children

Weekend topic: Living Well with Childrenrn

5 - agenda review / introductionsrn10 - icebreakerrn10 - community work days (info, Amy H for work)rn30 - parking proposal -discussion/decision (in pieces) (Jillian for Parking)rnbreakrn5 - announcementsrn5 - thanks and evaluationsrn(facilitators debrief in sitting room)rn

10 Agenda Review & Welcome new membersrn7 Ice Breakerrn10 LiLaCC May Festivalrn10 Radon Testingrn3 Announcementsrn5 BREAKrn70 Parking Issuesrn5 Evaluationrn

cancelled

5 Agenda reviewrn10 Icebreakerrn10 Garbage/Recycling info (info Jeff)rn10 Truck Policy Proposal (discuss/decision Tim)rn10 Outreach 2005 $ Rollover (discuss/decision Katie)rn10 Outreach Brainstorm Katiern5 Breakrn5 Announcementsrn10 Conflict Resolution Committee Mandate (info/discuss Melisa)rn15 Conflict Resolution Committee article (discuss Melisa)rn10 Updated Meeting Guidelines (decision Gail)rn5 Evaluation and Thanks

Agenda Review/IntrosrnIcebreakerrnMeeting Guidelines decision GailrnF&L mandate decision WilliernBike Shed info- BeckyrnBREAKrnLost & Found o-ramarnAnnouncementsrnGame Room Use discussion - -CahterinernMembership - Outreach Proposal Info/Disc MacrnEvaluation & Thanksrn

5 Agenda Review/Introsrn10 Icebreakerrn30 Childcare Discussion (Jay-Membership)rn5 Breakrn10 Announcementsrn30 Work Survey Report/Committee Participation (Amy H.-Work)rn5 EvaluationrnFaciliator Debrief in Sitting Room

Updated Meeting GuidelinesrnProposal to Allocate 2005 Annual Discretionary ExpensesrnF&L MandaternBook of Agreements

1. Welcome
2. Summary of last night's meeting
3. Check in around process to inform and invite
households who could not make it last night whose
names came up last night
4. Continuation of go-round - what has been hard
for you around living well with children at Great
Oak.
5. If we finish the clearing session, move on to working on a specific piece

IcebreakerrnIntro guestsrnLaird's piecernLogistics/Sched reviewrnDiscussion of Saturday meeting timesrnBreakrnDiscussion - Living well with children at GOrnClosing

5 Agenda review/introsrn5 Icebreakerrn5 CH Use Policy (Announce: Becky)rn20 Workshop proposal (Decision: Eric)rn30 Common House usage for winter (Discussion: Catherine)rn5 Breakrn5 Announcementsrn20 2005 Discretionary line item (Discussion: Rod/Becky/Tammy)rn20 Truck policy (Discussion: Tim)rn5 Evaluation & thanks

5 - Agenda Reviewrn10 - Ice Breakerrn5 - Sunward & GO -Info-George Albercookrn25-Laird Hosting-Disc./Decision-Debbirn10--LTCRF New Calcs-Info/?s-Adirn15-Revised Budget-Disc/Decision-Melisarn5-Breakrn15-Budget (Continued)rn20-Master Deed Changes-Info-Williern5-Meeting Eval & Thanks

5 Agenda review / Introductionsrn5 Ice-breaker : Appreciationsrn20 LTCRF figures for 2006 - discussion [Adi & Elph, for F&L]rn10 Opportunity to voice concerns about loans from the LTCRF rndiscussion [Mary]rn15 GO's role in Laird's training process - Decision - [Mary & Debbi]rn5 Breakrn5 Announcementsrn45 Budget proposal - discussion [Rod, for Budget]rn5 Evaluation

5 Agenda Review / Instructionsrn5 Budget Overview - info - Rodrn15 CH Line Items - disc - Beckyrn15 Grounds Line Items - disc - Rodrn15 Membership Line Items - disc - Macrn10 Meals shift Signup Problem Solving - Dianarn5 Breakrn5 Announcementsrn15 Buildings Line Items - Elphrn15 Workshop Line Items - disc - Dalern15 F&L Line Items - disc - Williern15 Loan from LTCRF - disc - Maryrn5 Evaluation

Budget Surplus/Deficit Proposal - WilliernGuest Room Fee Discussion (Becky)rnProcess Budget (Jillian)rnSteering Budget (Katie)rnWork Committee Mandate -- Decision (Amy H)rnLong Term Capital Reserve Fund (Elph) -- Inforn

5 Agenda Review/Introductionsrn10 Icebreakerrn20 One Parking Space per spot/hshd - decision Patti & Jillianrn20 Contingency Re-allocation - discussion - Williern5 Breakrn20 Workshop - discussion Eric & Dalern20 Budget Surplus/deficit - Jim G.rn5 Evaluation (including feedback about printed announcements & committee reports)rn

10 mins. Intro-budgetrn30 mins. Small Group Workrn15 mins. Report back to wholern10 mins. Breakrn60 mins. Discussion and Dot stormrn5 mins. Evaluation

Agenda Review/Introductions 5minrnIce Breaker 10minrnBudget Process (Discussion/Decision) 30min BeckyrnBreak 5minrnAnnouncements 5minrnCommittee Reports 15minrnParking Proposal (Discussion) 15min MalcolmrnOnline Meals Sign-Up (Info) Adi-mealsrnEvaluation 5min

(5) Agenda Review / Introductionrn(10) Icebreakerrn(20) One designated parking spot / household (Patti / Jillian)(Parking Ad Hoc)(Discussion)rn(15) CH Solar Hot Water Proposal (Adi)(Decision)rn(5) Breakrn(5) Announcementsrn(15) Committee reportsrn(30) Budget process proposal (Melisa)(Budget)(Discussion)rn(5) Evaluationrn() Facilitators Debriefing (optional)

5 Agenda Review/Intros
10 Icebreaker
15 Workshop - info/discussion (Eric & Jeff)
25 CH Solar Water - info/discussion (Adi)
5 BREAK!!
5 Announcements
15 Committee Reports
30 Budget Process - Dicussion (Rod)
5 Eval

Agenda:
5 min Agenda Review/Intros
5 min Ice Braker
25 min Process Discussion (Jillian)
5 min Announcements
15 min Budget Criteria re: Process (Becky)
-- Break --
15 min Committee Reports
10 min Basement Buildout (Ted) (Decision)
10 min Budget Process criteria, cont.
5 min Appreciations
5 min Evaluations

Agenda:rn(5) Agenda Review / Introductionrn(10) Icebreakerrn(25) Contingency Re-Allocation discussion (Willie)(F&L)rn(20) Grounds mini-proposals info/discussion (Rod)(Grounds)rn(5) Breakrn(5) Announcementsrn(20) Committee reportsrn(25) Parking Info / Laird's feedback / next steps (Jillian)rn(5) EvaluationrnFacilitators Debriefing (optional)

9-9:30 coffee and bagels
9:30-9:40 Malcolm and Amy's GO slideshow
9:40-12:15 Conflict and emotion - working constructively (1 break in the morning)
1 hour lunch
1:15-5 working on the parking issue (with 1 break in the afternoon)

5min Agenda Review/Intros
Icebreaker
20min Parking Info/Feedback (Ted)
15min Contingency Reallocation Discussion
5min Break
5min Announcements
15min Committee Reports
10min Basement Buildout (Decision-Ted)
10min Committee Effectiveness (Decision-Sarah)
10min Steering Mandate (Decision-Jillian)
5min Evaluation

5 - Agenda Review
10 - Review 5/21 Work Day Plans - Amy H.
5 - Refreshing Policy Moment - Adi
10 - Work Committee Mandate - Jim G.
10 - Brainstorm about work concerns - Amy H.
5 - F&L Contingency Notice
5 Break
5 Announcements
15 Committee Reports
15 June Training Dot Storm - Susan/Sarah
15 - Committee Effectiveness - Sarah/Melisa
10 - Reconstructing Consensed Decisions
5 - Evaluation

5: agenda review
80: parents discussion fishbowl: Diana and Jim
5: community work day
5: break
5: necessary committee reports
project contingency: willie
5: evaluation

5 Agenda Review/Introsrn10 Icebreakerrn20 Project Contingency - Willie F&L (intro discussion)rn10 Refreshing Policy Moment 1 - Rod (Truck Policy)rn5 BREAKrn5 Announcementsrn15 Committee Reportsrn5 Refresher 2 - Mac (Pet Policy)rn15 Usage hours - George/ Bounce - discussionrn15 June 18 Training - Susan/Sarah Process discussionsrn5 Evaluation and Thanks

Touchstone UpdaternRefresher - tree and shrub planting policyrnMembership Committee mandaternCommittee reportsrnBouncernBasement buildoutrneval

5 min. - Agenda Review / Introductions
10 min. - Icebreaker (replaced by info item from Membership)
5 min (reduced from 10 min.) - Water bill credits, Kathy B. (info)
10 min. - Bookkeeper Request from F&L, Willie (discuss)
20 min - BOUNCE, George (decision/discussion)
5 min - Fence Policy Reminder, Tim (info)
5 min. - Break
5 min. - Announcements
15 min. - Committee Reports
10 min. - Work Survey, Amy H./Jim G. (info/Q&A)
15 min. - Revisiting Consensus, Jim Sw. (discuss/decision)
5 min. - Evaluation

rn5 Guest/agenda approvalrn10 icebreakerrn25 BOUNCE - intro and discussrn10 ice and snow removalrn5recycling guidelinesrnrnbreakrnrn5 announcementsrn15 committee reportsrn15 revisiting consensus - discussrn5 eval and thanksrn

Guests / Agenda ApprovalrnIcebreakerrnGuest Room Update (Becky - Info)rnUser Fee Discussion (Mac - Discussion)rnBREAKrnLength of Work Season (Amy H. - Discussion)rnAnnouncementsrnCommittee ReportsrnRecruiting F&L Members / WorkersrnEvaluation/Thanks

5 1. Introduce Guests/Agenda Approvalrn20 2. Icebreaker-Quilt Stories-Susanrnrn15 3. Membership Mandate-discussion-Malcolm-(Membership)rn15 4. Steering Mandate-discussion-Jillian-(Steering)rnrn5 --BREAK--rnrn5 5. Announcementsrn15 6. Committee Reportsrnrn15 7.CIC Proposal-discussion-Willie-(F&L)rnrn5 8. Evaluation and Thanks

Approve second amendment to the master deed of Great Oak cohousing

5 min. introduce Guests/ Agenda Reviewrnrn10 min. Icebreakerrnrn15 min. F&L Budget, decision, Williernrn15 min. Membersip Budget, decision, Macrnrn5 min. Breakrnrn5 min. Announcementsrnrn15 min. Committee Reportsrnrn10 min. Meals Surcharge Info., Amy N.rnrn10 min. BOUNCE Update, info & Q/A, Aaron and Georgernrn10 min. Process Mandate, intro, disc, Sarahrnrn5 min. EvaluationrnrnTotal time: 105 minutes

5 Guest Intro/Agendarn10 Icebreakerrn15 Media/Tour Access Discussion/feedbackrn5 Announcementsrn15 Committee ReportsrnBreakrn40 Budget Update Info/Discussionrn10 F&L Discussion - Community Improvement Contingencie

5min Introduce guests/ approve agendarn15min Affordability proposal (info)rn15min F&L Proposed Budgetrn15min Grounds Proposed Budgetrn15min Common House Proposed Budgetrn5min Meals Sign Up (info)rn5min Breakrn5min Work Proposed Budgetrn15min. Membership Proposed Budgetrn15min. Process Proposed Budgetrn15min. Steering Proposed BudgetrnEvaluation/Thanks

5 minutes: Introduce Guests and Agenda Approval
15 minutes: Icebreaker - Susan
40 minutes: 2005 Budget Process
5 minutes: Break
5 minutes: Announcements
15 minutes: Committee Reports
10 minutes: Rezoning of Land Parcel on Little Lake Drive
5 minutes: Parking Issues
5 minutes: Evaluation

Agendarn5 minutes: Introduce Guests and Agenda Approvalrn15 minutes: Icebreaker - Susanrn40 minutes: 2005 Budget Processrn5 minutes: Breakrn5 minutes: Announcementsrn15 minutes: Committee Reportsrn10 minutes: Rezoning of Land Parcel on Little Lake Drivern5 minutes: Parking Issuesrn5 minutes: Evaluation

introduce guests, agenda reviewrnicebreakerrnnew member packet brainstorm (Malcolm for membership)rn recent developments from grounds (info/disc. Tim)rnbounce feeedback about trial III (Sarah for BOUNCE)rnbreakrnannouncementsrncommittee reportsrnmarketing guidelines (Brainstorm/disc. Sarah for membership)rnreview of community work agreements (info./disc. Amy H. for work)rnevaluation/thanks

5 - Introduce Guests/Agenda Approvalrn30 - Icebreaker +: Quilt Stories - Susan for Processrn15 - Cohousing Information Contingency on Unit Purchase Agreement - intro/discussion - Malcolm for Membershiprn5 - breakrn5 - announcementsrn10 - committee reportsrn2 - Announcement Re Temporary Postponement of Assoc Fees - Jim G for F&Lrn15 - Feedback on Community Workday - Adi for GO workrn15 - Teen Membership proposal - intro/disc - Malcolm for Membershiprn10 - Appreciationsrn5 - Meeting Evaluation

Facilitators: Melisa Schuster, Jim Sweeton
Minutes: Adi, Jillian (though she is not responsible for any errors :-)
Timekeeper: Helen

Attending: Patti, Rachel, Catherine, Keith, Ted, Debbi S., Kelly,
Jeff, Mac, AmyH, Carl, Dale, Becky, Mary K., Jim Sweeton, [[Jenny]],
Aaron, Alicia, [[Elph]], Jillian, AmyN, Kathy B., Tammy, Diana, Susan,
George, Judith, Adi, Heather, Bill, Tim, Melisa S., Sarah, Jim
Sorensen, Kathy Sorensen, Nancy, Jim Graham, Gail, Hope, Helen

No new guests (Carl is a regular guest and Diana is here after a 1 year absence)

Agenda:
5 Agenda Review/Guests
70 GO Quilt Stories - Susan (discussion)
5 Bounce Trial 2 - Sarah
5 - Break -
5 Announcements
10 [[Committee]] Reports
5 Evaluation and Thanks

5 Agenda Review/Guestsrn70 GO Quilt Stories - Susan (discussion)rn5 Bounce Trial 2 - Sarahrn5 - Break -rn5 Announcementsrn10 Committee Reportsrn5 Evaluation and Thanks

5 - introrn10 - icebreakerrn20 - meals six month reviewrn10 - touchstone wisdom brainstormrn15 - CH budget shortfallrn5 - breakrn5 announcementsrn10 committee reportsrn10 - training budgetrn5 - porch lightsrn10 - open micrn5 - evaluation

5 Introduce Guests/ Agenda Review and approvalrnrn10 Icebreakerrnrn5 BOUNCE 2nd trial period (announcement)rnrn20 LCE extension policy (discussion and decision)rnrn15 Parking (discussion)rnrn5 Breakrnrn5 Announcementsrnrn10 Committee Reportsrnrn20 Fall Work Survey (info and discussion)rnrn10 Open mike (process)rnrn5 Evaluation and thanksrn

5 Introduce Guests/Agenda Approvalrn10 Icebreakerrn25 Association budget - info/discuss, Dale and Adi for F&Lrn5 Common House Announcements - Tom- inforn5 --BREAK--rn20 Community input, fall training ideas - info/discuss, Amy H, Jim Sw, Melrn5 Announcementsrn10 Committee Reportsrn5 Lost and Found - Show and Tell - Gail - inforn10 Open Micrn5 Evaluation and Thanks

5 Guests/Agenda Approvalrnrn5 Icebreakerrnrn10 CH General Use Guidelinesrnrn15 Feedback/Work Systemrnrn5 Announcementsrnrn10 Committee Reportsrnrn10 Open Mikernrn2 Revisiting Decisionsrnrn5 Evaluation/Thanksrn

5 Intros/New Member Ceremony/Agenda Reviewrnrn10 Icebreaker favorite and least favorite livingrncreature at GO (non-human)rnrn2 Announcement from Caring and Affordabilityrn rnrn20 Bounce ProposalrnrnCH room usagernrnTruck Usage

5 Agenda Reviewrnrn15 LCE Extension Policyrnrn25 Setting the Stage, what have we learnedrnrn5 Progress on the Basketball Proposal Since Last MeetingrnrnRevised Basketball ProposalrnrnBreakrnrnRevised Basketball Proposal, continuedrnrnEvaluation, thanks

5 - Introductionrn5 - ice breakerrn40 - Trial process for the basketball locationrn5 - announcementsrn10 - committee reportsrn15 - LCE extension policy (intro discussion - Tim)rn10 - truck policy (decision)rnTree planting policy (decision) - Timrn5 - thanksrn

Conflict Resolution CmteernBouncernMeals SchedulingrnTree planting proposal

Special meeting about basketball, hosted by Process cmtee

5 Intros/Agenda Review
10 Ice Breaker
10 Laundry Room - Info & Feedback - Becky
20 Truck Use Policy - Intro & Discussion -Tim
5 Announcements
5 Break
15 Committee Reports
15 Work Survey & System Changes - Intro & Discussion - Amy H
15 Community Work Day, May 15th - Intro & Discussion - Tim
5 Evaluation & Thanks

60 mins - Teddy-bear "talking stick" go-around, each person had 2 minutes to share how they felt about the playstructure location.rnrn5 min breakrn(during the break Jillian and Sarah made a list of concerns heard about the current location)rnrn(minutes started being taken after the break)rnrn2nd half - 60 minsrnBrainstorm 1: what are ways we could address each of these concerns with the current location. (we ended up all going outside for a minute to look at it in order to do this effectively.)rnBrainstorm 2: what are the other playstructure location optionsrnDiscussion: which of the concerns about the current location would also apply to the more likely new location(s).rnDiscussionrnEvaluation

5 Introduce Guests/Agenda Approvalrn10 Icebreaker - Work Committeern15 Work System Feedback - discussion - Amy H. & Mary SCrn15 Postponement of Assoc. Fees--discussion/decision--Jim Grn5 announcementsrn5 --BREAK--rn10 committee reportsrn35 Empowered Grounds committee proposal--discussion/decision--Timrn5 Evaluation and Thanks

Introduce Guests/ Agenda approvalrnIcebreaker - Work Committee - Amy N. & Amy H.rnEmpowered Meals Committee Proposal - Amy H. & Mary SCrnCreation of LARC (Intro & Discussion)rnAnnouncementsrnBREAKrnCommittee ReportsrnOnline Meal Sign-Up (Demonstration/Feedback) WilliernExtension of LCE (Discussion- Tim or Jillian)rnEvaluation and Thanks

Supporting Our NeighborsrnIcebreakerrnPainting/Caulking SignuprnAnnouncementsrnCommittee ReportsrnSatellite Dish Placement ProposalrnGrounds Early Spring Work DaysrnEvaluation

* 5 Introduce Guests/Agenda Approvalrn* 10 Icebreaker - Membership Name Gamern* 10 Meeting Start Time Proposal - Sweet Jimrn* 20 Meals and Money - Mary SC and Heatherrnannouncementsrnnext meeting rolesrnbreakrncommittee reportsrnCH orientationrnjob allocationrneval and thanks

GO work proposalrnCH paintingrnGO meals proposal

5:45 - Potluck Food--This is our last one! Let's make it a good one!rn6:30 - Clean-up and Table movingrn6:45 - Meeting Startsrnrn5 Introduce Guests/Agenda Approvalrn10 Icebreaker - facilitatorsrn15 Solution to email traffic-discussion - Malcolm (membership)rn10 Community work list - discussion - Amy N & MarySCrn10 Huron Valley Swim Club (info/discussion) - Jillianrn5 announcementsrn5 next meeting rolesrn5 --BREAK--rnrn15 cmtee reportsrn5 Brainstorm, how to thank Larissa and Students - Timrn15 six month budget review - discussion - Dalern5 Evaluation and Thanksrn

Cmty work proposalrnMarketingrnWaiving Assoc Fees in an emergencyrnCommon meals

5 Welcome/Intros/Agenda approvalrn10 Icebreaker - Tomrn10 Common House Loan - Decision F&Lrn20 Prepayment option CH Loan - Decision Williern5 Announcementsrn5 Next meeting rolesrn5 Breakrn15 Committee reportsrn10 Late Fee Proposal - Decision Jim Grn10 CH Interior Painting Decision Elphrn5 Eval and thanks

CH office policyrnWOrk policyrnWiki and emergency infornCh satellite TV proposalrnWorkers comp proposal

IntrornIcebreaker - (Tom)rnWorkman's Comp - Decision (Dale)rnLandscape Planning - InfornAnnouncementsrnNext Mtg RolesrnBreakrnCommittee ReportsrnTreasurers ReportrnUpdate on Project Budget - Info (Dale)rnAssociation Late Fee Policy - Introduction/discussionrnComcast Agreement - DecisionrnEvaluations

Membership proposalrnCH use proposalrnCohousing council proposalrnCH office use proposalrn

5 Intros/Agenda approvalrn10 Icebreakerrn20 What's been hard - Susan K.rn10 Sandbox [Decision]rn5 Announcementsrn5 Next Meeting Rolesrn5 - Break -rn15 Committee Reportsrn10 Security [Info] - Melrn25 Budget [Decision] - Rodrn5 Evaluation and thanks

5 Intros/Agenda approvalrn10 Icebreakerrn20 What's been hard - Susan K.rn10 Sandbox [Decision]rn5 Announcementsrn5 Next Meeting Rolesrn5 - Break -rn15 Committee Reportsrn10 Security [Info] - Melrn25 Budget [Decision] - Rodrn5 Evaluation and thanks

IcebreakerrnBudget - DecisionrnARC Interior Modification - Intro/discussionrn2 min food reimbursmentrnAnnouncementsrnNext Mtg RolesrnBreakrnMtg ReportrnCommittee RptrnWork Policy IntrornCohousing Council Proposal

Introductions/Agenda/WelcomernIcebreakerrnOctober Community Work DayrnBudgetrnAnnouncementsrnNext Meeting RolesrnBreakrnDefining MembershiprnLittle Lake Cohousing CouncilrnMarketingrnEvaluation and Thanks

Presentation of operating budgetrnAlcohol statementrnReview of assumptions regarding workrnrn

Satellite TVrnCH office use policyrnClutter cmteernDefining membershiprnMailboxes

(5) Intro / Agenda / Guestsrn(10) Icebreaker (Tom)rn(20) Q&A with CDC - JDrn(5) Announcementsrn(5) Next Meeting Rolesrn(5) BREAKrn(5) Marketing (Amy)rn(15) Committee Reports (All)rn(20) 2nd Garages (Discuss)rn(20) CH Usage Policy (Discuss)rn(5) Eval / Thanksrn

Introductions, agenda reviewrnIcebreaker (Aaron)rnRezoning across the street (Nick) infornWells Fargo update (Debbi & Nick)rnWatering schedule (Tim)rnTouchstone Wetland Access (Rod) disc. & decisionrnNext meeting rolesrnAnnouncementsrnBreakrnMarketing (Amy) infornCommittee ReportsrnA/C proposal (Rod/Jenny) disc. &rn decisionrnARC job description (Jenny/Elph) disc. & decisionrnEvaluation and thanks

Children/Young People at GO DiscussionrnGarage Loan for the 2 cmty garagesrnInterim Assoc FeesrnContingencyrn

Pet Policy Discussion

rn5 - Welcome/Introductions/Agenda reviewrn10 - Icebreaker - Diana K. for Membershiprn5 - Announcementsrn5 - New Member Welcome - Membershiprn10 - E-Mail Proposal - decision - Rod for Membershiprn20 - Proposal for Temporary Suspension of Community Meals - introduction/discussion - Diana K. for Membershiprn5 - Next Meeting Rolesrn10 - BREAKrn10 - Conflict Resolution Proposal - introduction/discussion - Jim Sweeton for Processrn15 - Getting Competitive Bids for Purchases proposal - introduction/discussion - Jim G. for Finance & Legalrn10 - Budget Process - Information - Presenter Dale for Finance and Legalrn10 - Marketing Updatern5 - Meeting Evaluation & Thanks

Great Oak Meeting - May 21, 2001rnfacilitator: Debbirnminutes: ElphrnrnIntroduce new members - NickrnIce breaker, everyone says their namernrnProposal...

Great Oak MinutesrnMay 2nd, 2001rnrnFacilitators/Stackers: Elph and JudithrnMinute Taker: JessicarnTimekeeper: DalernrnIntroduction of members/guests ...

Alright folks here is the first go a round on the minutes from Wednesday's meeting. Sorry I did not get them out earlier today. There are a few thin...

Folks in attendance:rn(These are listed by households, alphabetical by last namernof the person with their name earliest in the alphabet, withrnparent...

TASK: Jillian will provide Rod with electronic copy of an article on rncohousing from the 2000 Communities Directory.rnTASK: Wayne will make a form an...