Great Oak Reserve Study 2010

Finance & Legal 2011-04-27

Summary:

Periodic update to the Great Oak Reserve. It will next be update in 2015. A link is provided to the full study.

Background:

The Great Oak Reserve is used to maintain the physical assets of the community.

Proposal:

Here are planned expenditures from the Reserve Study for 2011 and 2012,
listed by committee:

*Buildings*

- Paint Porch \"flats\" in 2012 - $4,644

- Paint everything else in 2012 (not porch flats, not brown that was painted
previously) - $89,000

(many emails to buildings about how this painting could be scheduled
differently to accommodate doing all parts of porches this summer - ask
bldgs for more details about their plans)


- Painting - Reserve Study recommends the following should occur when major
painting happens:

Scope of work is assumed to include:

 Application of bleach solution to treat mold and mildew

 Power washing of the exterior to remove any loose coatings, dirt, etc.

 Re-nail any loose trim and siding

 Repair or replace any loose or split caulk. Caulk all butt joints at the
siding

 Mask and protect all adjacent surfaces not painted

 Primarily spray application, with roll and brush application when
applicable


- Shingles -

We recommend that the Association implement a regular annual inspection
program to insure that trees are not rubbing against roof shingles, since
constant friction can dramatically shorten the Useful Life of the asphalt
shingles.

**
*

CH

- Replace countertops in 2012 - $4,110

(Notes in Reserve Update document on wiki)

- Replace carpet in 2011 - $3,770

- Laundry machines from 2003 - Replaced 2011. $3,800.


*

*Buildings/Tech*

- 1st phase of replacement of underground cable - $1,125/year for next 8
years (with 3% annual increase; schedule is what Adi proposed) From our
Reserve Update notes:

The main costs above $2000 will be the underground cable
replacement/upgrade:
- the cost currently of running conduit is $4-5 per foot
- the path to each building is different so, here are my estimates based
on the path in the as-builts
bldg 1 525-527: 300 ft
bldg 2 528-530: 300 ft
bldg 3 531-533 (shared path with bldg 2 currently, moved to separate conduit
in
2007): 120 ft
bldg 4 534-537: 30 ft
bldg 5 522-524: 150 ft
bldg 6 518-520: 80 ft
bldg 7 514-517: 40 ft
bldg 8 501-503: 70 ft
bldg 9 511-513: 100 ft
bldg 10 507-510: 130 ft
bldg 11 504-506 (currently shares path with bldg 8, will be moved to a
separate conduit): 120 ft
Total: 1320 ft (not including bldg 3 that has a conduit as of 2007)
so approximately 1320 * $5 = $6600
and I would say we want to spend it over time, and here is my estimate
of priority:
bldg 11 (starting 2014; earlier if possible, but 2014 if we need to push it
3 yrs out for Reserve Funds to grow)
however once we do that we can think about moving it to a conduit ring
rather than a conduit \"star\" which would mean many fewer runs, but the
cost might not change substantially because we\'d have a switch in each
building.

Link to full study (warning: large document!) http://www.gocoho.org/documents/reserve2010.pdf

Process Comments:

Remember to post every reserve update to the BOA