To do the work required to run the community, Great Oak depends on its members and their labor. Tasks range from maintaing the buildings and infrastructure of 37 units, to facilitating meetings to mowing grass and plowing snow. Unlike many cohousing communities, the tasks required to run the Great Oak meal program is a major part of the general work program. Meal jobs represent around 50% of the work hours.

Shovelling a pile wood chips mowing the lawn with some help

This being Michigan, the seasonal extremes mean that we have different jobs at different times of year. This winter (2006-7), we have a list of 88 different jobs representing 468 hours. Some jobs have multiple positions, and some people opt to perform multiple shifts of certain jobs. Since the list of tasks vary by season and workers like variety and change, we rotate jobs a few times a year. We also have community work days a few times a year to do those tasks that require many people at once and can be done en masse.
A general description of the Great Oak Work system that was posted to the Cohousing-L mailing list has details about our periodic work surveys and how we allocate work based on the preferences expressed on the survey.

work day Common House painting snow shovelling with the Great Oak truck

As listed in this other recent Cohousing-L message the most desired jobs for this upcoming work season were (the number represents the weighted “average” preference):

  • 42 - meal cleaner once a month
  • 27 - weekday meal assistant cook
  • 26 - light duty snow shoveller
  • 24 - sunday meal assistant cook
  • 23 - meal cleaner two times a month
  • 23 - Common House sitting and guest room cleaner
  • 18 - Common House laundry room cleaner
  • 17 - meals billing person
  • 16 - weekday meal head cook
  • 11 - sunday meal head cook

and the least desired jobs were:

  • -88 - community meeting childcare
  • -87 - Buildings committee steering rep
  • -87 - Buildings committee convener
  • -87 - Weekday head cook three times per month
  • -87 - Lilacc (Little Lake cohousing committee) committee rep

This system has been in place for almost 3 years, over 600 meals, 2 community meetings per month, many committee meetings and thousands of hours of constructive labor. So far, we haven’t found a better way, but the work committee is always fine tuning and balancing the needs of the community with those of the busy and varied individuals who comprise it. The number of workers has been pretty consistent at around 60 adults, though the load per adult varies, with the goal always to maximize the happiness of all!
Below is the complete list of jobs, sorted by committee. Listed is also the hours per month on average someone doing the job can expect to spend and the number of positions available.

committee Job hours per month positions
buildings Buildings Committee convener 2.00 1
buildings Buildings Maintenance Worker 2.00 3
buildings Buldings maintenance coordinator 2.00 1
buildings Counted member (buildings) 2.00 2
buildings Steering Rep (buildings) 1.00 1
common house Bike Shed Maintenance 1.00 1
common house CH Committee convener 3.00 1
common house CH Decorator 1.00 1
common house CH Hottub and Hobart (dish-sanitizer) maintainer 1.00 1
common house CH Night Lockup 2.00 2
common house CH bathrooms cleaner 2.00 2
common house CH bathrooms spot cleaner 1.00 1
common house CH clean-up coordinator 1.00 1
common house CH dining room cleaner 2.00 2
common house CH game and media rooms cleaner 1.00 1
common house CH halls and common areas cleaner 2.00 2
common house CH inventory/shopper 4.00 1
common house CH kids room cleaner 2.00 1
common house CH kitchen cleaner 2.00 2
common house CH laundry room cleaner 2.00 1
common house CH maintenance coordinator 3.00 1
common house CH sitting and guest room cleaner 1.00 1
common house Counted member (common house) 2.00 2
common house Kids room coordinator 2.00 1
common house Steering Rep (common house) 1.00 1
finance and legal Bookkeeper assistant - Check Writer 3.00 1
finance and legal Counted member (finance and legal) 2.00 2
finance and legal Finance and legal committee convener 2.00 1
finance and legal Insurance point person 1.00 1
finance and legal Steering Rep (finance and legal) 1.00 1
finance and legal bookeeper assistant - Member Bookkeeper 4.00 1
finance and legal bookkeeper assistant - Check Depositor 2.00 1
finance and legal bookkeeper assistant - Check Logger 2.00 1
finance and legal general bookkeeper 6.00 1
grounds Counted member (grounds) 2.00 2
grounds Heavy-duty shoveller 3.00 3
grounds Light-duty shoveller 2.00 6
grounds Snow and Ice Removal Coordinator 3.00 1
grounds Snow plowers 4.00 4
grounds Steering Rep (grounds) 1.00 1
grounds Tractor (Snow plower) 3.00 1
grounds grounds committee convener 3.00 1
grounds point person for garbage and recycling 2.00 1
meals Counted member (meals) 2.00 2
meals Meal cleaner 1.50 52
meals Meal cleaner 2 times per month 1.50  
meals Meal cleaner 3 times per month 1.50  
meals Meal committee convener 2.00 1
meals Meals Scheduling Person 4.00 1
meals Meals billing person 2.50 2
meals Meals billing tech 1.00 1
meals Meeting Night cleaner 2.00 2
meals Meeting Night takeout orderer 1.00 2
meals Steering Rep (meals) 1.00 1
meals Sunday Meal assistant cook 2.00 8
meals Sunday Meal assistant cook 2 times per month 2.00  
meals Sunday Meal assistant cook 3 times per month 2.00  
meals Sunday Meal head cook 4.00 4
meals Sunday Meal head cook 2 times per month 4.00  
meals Weekday Meal assistant cook 2.00 27
meals Weekday Meal assistant cook 2 times per month 2.00  
meals Weekday Meal assistant cook 3 times per month 2.00  
meals Weekday Meal head cook 4.00 14
meals Weekday Meal head cook 2 times per month 4.00  
meals Weekday Meal head cook 3 times per month 4.00  
membership Counted member (membership) 2.00 2
membership Fun coordinator 1.00 1
membership New member handbook 2.00 1
membership Steering Rep (membership) 1.00 1
membership child care coordinator for community meetings 2.00 1
membership community meeting childcare 1.00 6
membership member database maintenance 1.00 1
membership membership commitee convener 3.00 1
membership outreach/contact 2.00 1
membership outreach/marketing 2.00 1
membership website hosting and backend maintenance 2.00 1
membership website maintenance 2.00 1
process Book of agreements content entry 1.00 1
process Community Reporter 2.00 1
process Conflict Resolution committee Co-Convener 1.00 3
process Counted member (process) 2.00 2
process Info committee convener 2.00 1
process LiLaCC Convener 1.00 1
process Steering Rep (process) 1.00 1
process agenda planning for community mtgs 2.00 1
process archivist and bulletin boards 1.00 1
process facilitate community meeting 2 times per season 2.00 8
process minute taker for community meeting 2 times per season 1.00 4
process process committee convener 2.00 1
steering Steering convener 2.00 1
tech GO-Net Administrator 2.00 2
tech GO-Net biller 1.00 1
work Counted member (work) 2.00 2
work Steering Rep (work) 1.00 1
work community work coordinator 3.00 1
work work allocation tech 1.00 1
work work survey tech 1.00 1